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Blackheads House Purchase Furniture

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 20, 2026
Contract Details
Category
Supplies
Reference
305083
Value
€71,000
Location
Estonia
Published
March 04, 2026
Organization
CPV Code
Evaluation Criteria
Total cost of the offer100%
Project Timeline

Tender Published

March 04, 2026

Deadline for Questions

March 13, 2026

Submission Deadline

March 20, 2026

Tender Opening

March 20, 2026

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Budget
€71,000
Duration
2 months
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€72,774
Avg. Bids
3.3
Competition
Medium
SME Winners
93%
884 tenders analyzed

Original Tender Description

Procurement of furniture and related furnishings for the Blackheads House (Pikk tn 26, 10133 Tallinn) for the Tallinn Philharmonic, including delivery and installation, in accordance with the tender documents.
Green ProcurementElectronic Submission

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Win Strategy

AI-powered analysis of this tender's requirements, opportunities, and challenges. Get strategic insights to maximize your win probability.

65%
Estimated Win ProbabilityModerate Fit

This tender for furniture procurement at Mustpeade maja is heavily weighted towards price. A winning strategy will focus on delivering the lowest possible compliant bid while demonstrating high-quality, durable, and safe furniture that precisely matches the detailed technical specifications and furnishing plans. Leveraging efficient supply chains and installation processes will be crucial for cost optimization and timely delivery.

Key Winning Messages

Unbeatable Value: Delivering high-quality, compliant furniture at the most competitive price.

Precision Fit: Meticulous adherence to all technical specifications and furnishing plans for seamless integration.

Seamless Execution: Efficient procurement, delivery, and installation within the specified timeframe.

Key Opportunities
Dominant role of price in evaluation (100% weight) allows for a strong competitive advantage if cost is aggressively managed.
Detailed furnishing plans provide a clear target for product selection and specification, reducing ambiguity and potential for errors.
The short 2-month duration for delivery and installation requires a streamlined operational process, which can be a differentiator if executed efficiently.
Green procurement requirement, though not explicitly detailed in its impact on scoring, offers an opportunity to highlight sustainable material choices if cost-effective.
Key Challenges
The 100% price-based evaluation means any deviation from the lowest possible cost will significantly impact scoring.

Conduct thorough cost analysis of all components, including materials, manufacturing, logistics, and installation. Explore bulk purchasing discounts and optimize supply chain for maximum cost efficiency. Consider offering slightly less premium but still compliant materials if they significantly reduce cost without compromising quality or safety.

The strict adherence to detailed technical specifications and furnishing plans requires meticulous attention to detail and potential for costly rework if errors occur.

Establish a dedicated team for technical review and compliance checking. Conduct thorough internal reviews of all submitted specifications against the tender documents. Utilize 3D modeling or detailed mock-ups if feasible to ensure perfect alignment with the plans before final production.

The short 2-month delivery and installation window may be challenging for complex furniture orders or if supply chain disruptions occur.

Proactively engage with suppliers to confirm lead times and secure production slots early. Develop a robust project management plan with clear milestones for procurement, manufacturing, delivery, and installation. Have contingency plans in place for potential delays.

Ideal Bidder Profile
An experienced furniture supplier with a proven track record in public procurement, capable of delivering high-quality, durable, and safe furniture within a tight timeframe and budget. The ideal bidder will have established relationships with manufacturers for cost-effective sourcing and possess a skilled installation team. They should also be adept at meticulously adhering to detailed technical specifications and furnishing plans.
Key Requirements
Technical description of products and furniture specification table (type, name, dimensions, finish)
Compliance with specific technical requirements detailed in 'Lisa 1 Tehniline kirjeldus.docx'
Adherence to wardrobe and 2nd-floor furnishing plans ('Lisa 31_Garderoob_sisustuse-plaan.pdf', 'Lisa 32_2-korruse-sisustuse-plaan.pdf')
Submission of cost according to provided forms ('Lisa 2 Maksumuse vorm.xlsx')
High-quality, durable, and safe furniture
Delivery and installation within 2 months
Confirmation of no mandatory exclusion grounds
Key Discriminators
Demonstrating a deep understanding of the specific aesthetic and functional requirements of the Mustpeade maja through precise furniture selection and finish matching.
Offering a highly competitive price that is demonstrably achievable through efficient operations and sourcing, without compromising on the mandated quality and safety standards.
Presenting a clear and detailed installation plan that minimizes disruption to the venue's operations and ensures a professional, timely completion.
Social Value Opportunities
Commit to sourcing furniture from manufacturers who adhere to fair labor practices and environmental standards, and highlight this commitment in the bid, even if not explicitly scored. For example, 'We will prioritize suppliers with certifications such as ISO 14001 or those demonstrating commitment to ethical labor practices, contributing to a more sustainable and responsible supply chain.'
Bid Focus Areas
Total cost of the offer100.0%

Aggressively price the bid to be the lowest compliant offer. This involves meticulous cost breakdown, optimizing sourcing, and streamlining operational costs for delivery and installation. Ensure all costs are clearly presented in the provided forms.

Recommendations6
Meticulously Detail Furniture Specifications
CriticalHigh effort

Ensure the 'Lisa 3 Ostumööbli spetsifikatsiooni tabel.xlsx' is completed with absolute precision, matching every type, name, dimension, and finish to the requirements in 'Lisa 1 Tehniline kirjeldus.docx' and the furnishing plans.

Directly addresses a critical requirement and avoids disqualification. Ensures the offer is technically compliant.
Aggressively Price for Lowest Cost
CriticalHigh effort

Conduct a thorough cost-benefit analysis of all furniture options to identify the lowest possible price that still meets the quality, durability, and safety requirements. Leverage supplier relationships for bulk discounts and efficient logistics.

Maximizes score for the sole evaluation criterion, significantly increasing win probability.
Develop a Detailed Installation Plan
HighMed effort

Create a clear, step-by-step installation plan that demonstrates how the 2-month timeframe will be met, minimizing disruption to the Tallinna Filharmoonia. Include timelines, resource allocation, and quality control measures.

Demonstrates capability to meet the duration requirement and instills confidence in the contracting authority.
Highlight Quality and Durability within Budget
MediumMed effort

While price is paramount, subtly emphasize the long-term value and durability of the proposed furniture, linking it to the 'high-quality, durable, and safe' requirement. This can be done through material choices and warranty information.

Adds perceived value beyond just the lowest price, making the bid more attractive if there are minor price variations.
Thoroughly Review Exclusion Grounds and Eligibility
HighMed effort

Ensure all mandatory exclusion grounds are addressed and all eligibility requirements are met. Complete the 'Hankepass rahvusvahelises formaadis (ESPD) v2.0 laiendatud' accurately and submit all required declarations.

Prevents disqualification on administrative grounds, which is a fundamental prerequisite for evaluation.
Incorporate Green Procurement Aspects
LowLow effort

If cost-effective, identify furniture options that utilize sustainable materials or manufacturing processes. Mention these aspects briefly in the technical description to align with the 'GREEN PROCUREMENT: Yes' requirement, without compromising the price focus.

Demonstrates alignment with the contracting authority's stated priorities, potentially adding a slight positive perception.
Competitive Positioning
Position the bid as offering the most cost-effective solution that fully meets all technical and functional requirements. Emphasize efficiency in delivery and installation to assure the contracting authority of a smooth, timely project completion, thereby maximizing the value proposition at the lowest price.

Competitors

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Requirements & Qualifications

22 requirements across 5 categories

Submission (8)
Mandatory (1)
Compliance (4)
Technical (6)
Financial (3)
SUBMISSION REQUIREMENTS8
--Bidders must confirm compliance with tender conditions.
--Bidders must provide a technical description of products.
--Bidders must provide cost according to provided forms.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to any exclusion grounds as stipulated in the Public Procurement Act.
ELIGIBILITY REQUIREMENTS4
--Bidders must confirm that their offer complies with the conditions set out in the tender base documents.
--Bidders must submit a technical description of the products.
--Bidders must submit the cost according to the provided forms.
TECHNICAL CAPABILITY REQUIREMENTS6
--The furniture must be high-quality, durable, and safe.
--Specific technical requirements for the furniture are detailed in "Lisa 1 Tehniline kirjeldus.docx".
--The tender includes a wardrobe furnishing plan ("Lisa 31_Garderoob_sisustuse-plaan.pdf").
FINANCIAL REQUIREMENTS3
--The total value of the tender is 71000.0 EUR.
--Bids will be evaluated primarily based on the total cost, with the lowest price receiving the maximum score.
--Bidders must fill out the cost form provided in "Lisa 2 Maksumuse vorm.xlsx".

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Documents

10 documents available with AI summaries

VastavustingimusedPDF
305083_vastavustingimused.pdf -- 16.4 KB

Bidders must confirm their offer complies with tender conditions, provide technical specifications and costs using specified forms, and disclose authorized representatives.

Lisa 2 Maksumuse vormXLS
Lisa 2 Maksumuse vorm.xlsx -- 20.2 KB

This document is a cost form that must be completed for the submission of a bid for the purchase of furniture.

Lisa 3 Ostumööbli spetsifikatsiooni tabelXLS
Lisa 3 Ostumööbli spetsifikatsiooni tabel.xls... -- 5.7 MB

Submit the purchase furniture specification table including type, name, dimensions, and finish to meet the requirements of the Tallinn Philharmonic.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305083_hindamiskriteeriumid.pdf -- 2.9 KB

The contracting authority will evaluate bids primarily based on the total cost, where the lowest price receives the maximum score.

Hankepass täiendatavate selgitustegaPDF
305083_hankepass_taiendavate_selgitustega.pdf -- 70.6 KB

The Procurement Pass (Hankepass) is a self-declaration by the economic operator, serving as preliminary evidence instead of certificates issued by authorities or third parties, and includes the contracting authority's conditions and the format of expected responses.

Lisa 1 Tehniline kirjeldusDOC
Lisa 1 Tehniline kirjeldus.docx -- 51.9 KB

Tallinn Philharmonic is seeking high-quality, durable, and safe furniture for the House of the Blackheads, including delivery and installation, with detailed technical specifications provided.

Lisa 3.1_Garderoob_sisustuse-plaanPDF
Lisa 31_Garderoob_sisustuse-plaan.pdf -- 2.4 MB

This document contains a wardrobe furnishing plan, necessary for submitting a bid for furniture procurement.

Lisa 3.2_2-korruse-sisustuse-plaanPDF
Lisa 32_2-korruse-sisustuse-plaan.pdf -- 944.7 KB

This document presents the interior plan for the 2nd floor, which is necessary for the furniture procurement tender.

Lisa 4 Hankelepingu projektDOC
Lisa 4 Hankelepingu projekt.docx -- 46.8 KB

This document is a draft contract outlining the terms for the purchased furniture and the obligations of the parties involved.

Riigihanke alusdokumentDOC
Riigihanke alusdokument.docx -- 49.1 KB

This tender's foundational document outlines the procurement of furniture and furnishings for the House of the Blackheads, including delivery and installation terms and bidder exclusion grounds.

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75
Good

Tender Quality Score

This tender for furniture procurement by Tallinna Filharmoonia is generally well-structured, with clear requirements and a standard e-procurement process. While most aspects are satisfactory, there's room for improvement in detailing sustainability aspects and providing more direct links to essential documents.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard public procurement procedures. Deadlines are reasonable, and the CPV code is specified. No disputes or immediate regulatory compliance issues are apparent. The procedure type is standard.

Clarity80/100

The description of the furniture and related furnishing is clear. Key requirements are documented, and the evaluation criteria (relative weighting on cost) are specified. Conditions for compliance are stated.

Completeness70/100

Most basic information is present, including deadlines, estimated value, and contract duration. However, direct URLs to all crucial attached documents (like technical specifications and plans) are not consistently provided, requiring users to navigate the procurement portal more extensively.

•Missing direct URLs for some essential documents.
Fairness85/100

The tender allows for full document access via the e-procurement portal. The estimated value is disclosed, and deadlines appear reasonable. Evaluation criteria are objective (primarily cost-based). The process utilizes e-procurement.

Practicality65/100

E-submission is mandated, and the opening place is provided via a URL. The contract start date is not explicitly stated, only the duration. Financing information is not detailed.

•Contract start date not explicitly mentioned.
Data Consistency90/100

Key fields like title, reference, organization, and value are populated. There are no reported suspensions or disputes. Dates are logically sequenced (Reveal Date before Submission Deadline, Submission Deadline before Opening Date).

Sustainability50/100

The tender mentions 'Green Procurement' as a characteristic, which is positive. However, there are no specific social aspects, innovation drivers, or explicit confirmation of EU funding mentioned within the provided data.

•Lack of specific details on social criteria or innovation.

Strengths

Clear e-procurement process
Objective evaluation criteria (cost-based)
Detailed technical specifications and plans provided
Mandatory exclusion grounds and eligibility requirements clearly stated

Concerns

Inconsistent direct linking to all essential documents
Lack of explicit contract start date
Limited detail on sustainability aspects beyond a general mention

Recommendations

1. Provide direct URLs to all essential tender documents for easier bidder access.
2. Clearly state the expected contract start date.
3. Elaborate on specific green procurement targets or social considerations, if applicable.

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