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Blackheads House Purchase Furniture

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Utgånget
20 mars 2026
Avtalsdetaljer
Kategori
Leveranser
Referens
305083
Värde
€71,000
Plats
Estonia, Estland
Publicerad
4 mars 2026
Organisation
CPV-kod
Utvärderingskriterier
Total cost of the offer100%
Tidsplan för projektet

Upphandling publicerad

4 mars 2026

Sista dag för frågor

13 mars 2026

Sista anbudsdag

20 mars 2026

Anbudsöppning

20 mars 2026

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Budget
€71,000
Varaktighet
2 månader
Plats
Estonia
Typ
Leveranser
75
Kvalitetspoäng/100
Bra
Marknadsjämförelse
Genomsnittligt vinnande pris
€72,774
Genomsnittligt antal anbud
3.3
Konkurrens
Medel
Vinnande små och medelstora företag
93%
884 analyserade upphandlingar

Ursprunglig beskrivning av upphandling

Procurement of furniture and related furnishings for the Blackheads House (Pikk tn 26, 10133 Tallinn) for the Tallinn Philharmonic, including delivery and installation, in accordance with the tender documents.
Grön upphandlingElektronisk inlämning

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Vinnande strategi

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65%
Uppskattad vinstsannolikhetMåttlig matchning

This tender for furniture procurement at Mustpeade maja is heavily weighted towards price. A winning strategy will focus on delivering the lowest possible compliant bid while demonstrating high-quality, durable, and safe furniture that precisely matches the detailed technical specifications and furnishing plans. Leveraging efficient supply chains and installation processes will be crucial for cost optimization and timely delivery.

Viktiga vinnande budskap

Unbeatable Value: Delivering high-quality, compliant furniture at the most competitive price.

Precision Fit: Meticulous adherence to all technical specifications and furnishing plans for seamless integration.

Seamless Execution: Efficient procurement, delivery, and installation within the specified timeframe.

Viktiga möjligheter
Dominant role of price in evaluation (100% weight) allows for a strong competitive advantage if cost is aggressively managed.
Detailed furnishing plans provide a clear target for product selection and specification, reducing ambiguity and potential for errors.
The short 2-month duration for delivery and installation requires a streamlined operational process, which can be a differentiator if executed efficiently.
Green procurement requirement, though not explicitly detailed in its impact on scoring, offers an opportunity to highlight sustainable material choices if cost-effective.
Viktiga utmaningar
The 100% price-based evaluation means any deviation from the lowest possible cost will significantly impact scoring.

Conduct thorough cost analysis of all components, including materials, manufacturing, logistics, and installation. Explore bulk purchasing discounts and optimize supply chain for maximum cost efficiency. Consider offering slightly less premium but still compliant materials if they significantly reduce cost without compromising quality or safety.

The strict adherence to detailed technical specifications and furnishing plans requires meticulous attention to detail and potential for costly rework if errors occur.

Establish a dedicated team for technical review and compliance checking. Conduct thorough internal reviews of all submitted specifications against the tender documents. Utilize 3D modeling or detailed mock-ups if feasible to ensure perfect alignment with the plans before final production.

The short 2-month delivery and installation window may be challenging for complex furniture orders or if supply chain disruptions occur.

Proactively engage with suppliers to confirm lead times and secure production slots early. Develop a robust project management plan with clear milestones for procurement, manufacturing, delivery, and installation. Have contingency plans in place for potential delays.

Idealisk anbudsprofil
An experienced furniture supplier with a proven track record in public procurement, capable of delivering high-quality, durable, and safe furniture within a tight timeframe and budget. The ideal bidder will have established relationships with manufacturers for cost-effective sourcing and possess a skilled installation team. They should also be adept at meticulously adhering to detailed technical specifications and furnishing plans.
Viktiga krav
Technical description of products and furniture specification table (type, name, dimensions, finish)
Compliance with specific technical requirements detailed in 'Lisa 1 Tehniline kirjeldus.docx'
Adherence to wardrobe and 2nd-floor furnishing plans ('Lisa 31_Garderoob_sisustuse-plaan.pdf', 'Lisa 32_2-korruse-sisustuse-plaan.pdf')
Submission of cost according to provided forms ('Lisa 2 Maksumuse vorm.xlsx')
High-quality, durable, and safe furniture
Delivery and installation within 2 months
Confirmation of no mandatory exclusion grounds
Viktiga utmärkande faktorer
Demonstrating a deep understanding of the specific aesthetic and functional requirements of the Mustpeade maja through precise furniture selection and finish matching.
Offering a highly competitive price that is demonstrably achievable through efficient operations and sourcing, without compromising on the mandated quality and safety standards.
Presenting a clear and detailed installation plan that minimizes disruption to the venue's operations and ensures a professional, timely completion.
Möjligheter till socialt värde
Commit to sourcing furniture from manufacturers who adhere to fair labor practices and environmental standards, and highlight this commitment in the bid, even if not explicitly scored. For example, 'We will prioritize suppliers with certifications such as ISO 14001 or those demonstrating commitment to ethical labor practices, contributing to a more sustainable and responsible supply chain.'
Fokusområden för anbudet
Total cost of the offer100.0%

Aggressively price the bid to be the lowest compliant offer. This involves meticulous cost breakdown, optimizing sourcing, and streamlining operational costs for delivery and installation. Ensure all costs are clearly presented in the provided forms.

Rekommendationer6
Meticulously Detail Furniture Specifications
KritisktHög ansträngning

Ensure the 'Lisa 3 Ostumööbli spetsifikatsiooni tabel.xlsx' is completed with absolute precision, matching every type, name, dimension, and finish to the requirements in 'Lisa 1 Tehniline kirjeldus.docx' and the furnishing plans.

Directly addresses a critical requirement and avoids disqualification. Ensures the offer is technically compliant.
Aggressively Price for Lowest Cost
KritisktHög ansträngning

Conduct a thorough cost-benefit analysis of all furniture options to identify the lowest possible price that still meets the quality, durability, and safety requirements. Leverage supplier relationships for bulk discounts and efficient logistics.

Maximizes score for the sole evaluation criterion, significantly increasing win probability.
Develop a Detailed Installation Plan
HögMedel ansträngning

Create a clear, step-by-step installation plan that demonstrates how the 2-month timeframe will be met, minimizing disruption to the Tallinna Filharmoonia. Include timelines, resource allocation, and quality control measures.

Demonstrates capability to meet the duration requirement and instills confidence in the contracting authority.
Highlight Quality and Durability within Budget
MedelMedel ansträngning

While price is paramount, subtly emphasize the long-term value and durability of the proposed furniture, linking it to the 'high-quality, durable, and safe' requirement. This can be done through material choices and warranty information.

Adds perceived value beyond just the lowest price, making the bid more attractive if there are minor price variations.
Thoroughly Review Exclusion Grounds and Eligibility
HögMedel ansträngning

Ensure all mandatory exclusion grounds are addressed and all eligibility requirements are met. Complete the 'Hankepass rahvusvahelises formaadis (ESPD) v2.0 laiendatud' accurately and submit all required declarations.

Prevents disqualification on administrative grounds, which is a fundamental prerequisite for evaluation.
Incorporate Green Procurement Aspects
LågLåg ansträngning

If cost-effective, identify furniture options that utilize sustainable materials or manufacturing processes. Mention these aspects briefly in the technical description to align with the 'GREEN PROCUREMENT: Yes' requirement, without compromising the price focus.

Demonstrates alignment with the contracting authority's stated priorities, potentially adding a slight positive perception.
Konkurrenspositionering
Position the bid as offering the most cost-effective solution that fully meets all technical and functional requirements. Emphasize efficiency in delivery and installation to assure the contracting authority of a smooth, timely project completion, thereby maximizing the value proposition at the lowest price.

Konkurrenter

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Krav och kvalifikationer

22 krav inom 5 kategorier

Inlämning (8)
Obligatorisk (1)
Regelefterlevnad (4)
Teknisk (6)
Ekonomisk (3)
SUBMISSION REQUIREMENTS8
--Bidders must confirm compliance with tender conditions.
--Bidders must provide a technical description of products.
--Bidders must provide cost according to provided forms.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to any exclusion grounds as stipulated in the Public Procurement Act.
ELIGIBILITY REQUIREMENTS4
--Bidders must confirm that their offer complies with the conditions set out in the tender base documents.
--Bidders must submit a technical description of the products.
--Bidders must submit the cost according to the provided forms.
TECHNICAL CAPABILITY REQUIREMENTS6
--The furniture must be high-quality, durable, and safe.
--Specific technical requirements for the furniture are detailed in "Lisa 1 Tehniline kirjeldus.docx".
--The tender includes a wardrobe furnishing plan ("Lisa 31_Garderoob_sisustuse-plaan.pdf").
FINANCIAL REQUIREMENTS3
--The total value of the tender is 71000.0 EUR.
--Bids will be evaluated primarily based on the total cost, with the lowest price receiving the maximum score.
--Bidders must fill out the cost form provided in "Lisa 2 Maksumuse vorm.xlsx".

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Dokument

10 dokument tillgängliga med AI-sammanfattningar

VastavustingimusedPDF
305083_vastavustingimused.pdf -- 16.4 KB

Bidders must confirm their offer complies with tender conditions, provide technical specifications and costs using specified forms, and disclose authorized representatives.

Lisa 2 Maksumuse vormXLS
Lisa 2 Maksumuse vorm.xlsx -- 20.2 KB

This document is a cost form that must be completed for the submission of a bid for the purchase of furniture.

Lisa 3 Ostumööbli spetsifikatsiooni tabelXLS
Lisa 3 Ostumööbli spetsifikatsiooni tabel.xls... -- 5.7 MB

Submit the purchase furniture specification table including type, name, dimensions, and finish to meet the requirements of the Tallinn Philharmonic.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305083_hindamiskriteeriumid.pdf -- 2.9 KB

The contracting authority will evaluate bids primarily based on the total cost, where the lowest price receives the maximum score.

Hankepass täiendatavate selgitustegaPDF
305083_hankepass_taiendavate_selgitustega.pdf -- 70.6 KB

The Procurement Pass (Hankepass) is a self-declaration by the economic operator, serving as preliminary evidence instead of certificates issued by authorities or third parties, and includes the contracting authority's conditions and the format of expected responses.

Lisa 1 Tehniline kirjeldusDOC
Lisa 1 Tehniline kirjeldus.docx -- 51.9 KB

Tallinn Philharmonic is seeking high-quality, durable, and safe furniture for the House of the Blackheads, including delivery and installation, with detailed technical specifications provided.

Lisa 3.1_Garderoob_sisustuse-plaanPDF
Lisa 31_Garderoob_sisustuse-plaan.pdf -- 2.4 MB

This document contains a wardrobe furnishing plan, necessary for submitting a bid for furniture procurement.

Lisa 3.2_2-korruse-sisustuse-plaanPDF
Lisa 32_2-korruse-sisustuse-plaan.pdf -- 944.7 KB

This document presents the interior plan for the 2nd floor, which is necessary for the furniture procurement tender.

Lisa 4 Hankelepingu projektDOC
Lisa 4 Hankelepingu projekt.docx -- 46.8 KB

This document is a draft contract outlining the terms for the purchased furniture and the obligations of the parties involved.

Riigihanke alusdokumentDOC
Riigihanke alusdokument.docx -- 49.1 KB

This tender's foundational document outlines the procurement of furniture and furnishings for the House of the Blackheads, including delivery and installation terms and bidder exclusion grounds.

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75
Bra

Upphandlingskvalitetspoäng

This tender for furniture procurement by Tallinna Filharmoonia is generally well-structured, with clear requirements and a standard e-procurement process. While most aspects are satisfactory, there's room for improvement in detailing sustainability aspects and providing more direct links to essential documents.

Poängfördelning

Regelefterlevnad75/100

The tender adheres to standard public procurement procedures. Deadlines are reasonable, and the CPV code is specified. No disputes or immediate regulatory compliance issues are apparent. The procedure type is standard.

Tydlighet80/100

The description of the furniture and related furnishing is clear. Key requirements are documented, and the evaluation criteria (relative weighting on cost) are specified. Conditions for compliance are stated.

Fullständighet70/100

Most basic information is present, including deadlines, estimated value, and contract duration. However, direct URLs to all crucial attached documents (like technical specifications and plans) are not consistently provided, requiring users to navigate the procurement portal more extensively.

•Missing direct URLs for some essential documents.
Rättvisa85/100

The tender allows for full document access via the e-procurement portal. The estimated value is disclosed, and deadlines appear reasonable. Evaluation criteria are objective (primarily cost-based). The process utilizes e-procurement.

Praktisk genomförbarhet65/100

E-submission is mandated, and the opening place is provided via a URL. The contract start date is not explicitly stated, only the duration. Financing information is not detailed.

•Contract start date not explicitly mentioned.
Datakonsistens90/100

Key fields like title, reference, organization, and value are populated. There are no reported suspensions or disputes. Dates are logically sequenced (Reveal Date before Submission Deadline, Submission Deadline before Opening Date).

Hållbarhet50/100

The tender mentions 'Green Procurement' as a characteristic, which is positive. However, there are no specific social aspects, innovation drivers, or explicit confirmation of EU funding mentioned within the provided data.

•Lack of specific details on social criteria or innovation.

Styrkor

Clear e-procurement process
Objective evaluation criteria (cost-based)
Detailed technical specifications and plans provided
Mandatory exclusion grounds and eligibility requirements clearly stated

Potentiella problem

Inconsistent direct linking to all essential documents
Lack of explicit contract start date
Limited detail on sustainability aspects beyond a general mention

Rekommendationer

1. Provide direct URLs to all essential tender documents for easier bidder access.
2. Clearly state the expected contract start date.
3. Elaborate on specific green procurement targets or social considerations, if applicable.

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