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Tenders

Business and system analysis and development of the Incapacity Benefit Information System

Open
Deadline
14 days left
April 10, 2026
Contract Details
Category
Services
Reference
306806
Value
€2,000,000
Location
Estonia
Published
March 12, 2026
Organization
CPV Code
Evaluation Criteria
Trial Work40%
Interview40%
Hourly Rate20%
Project Timeline

Tender Published

March 12, 2026

Deadline for Questions

April 03, 2026

Submission Deadline

April 10, 2026

Tender Opening

April 10, 2026

Contract Start Date

May 08, 2026

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Budget
€2,000,000
Duration
36 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

The aim of the procurement is the business and system analysis and development of the Incapacity Benefit Information System. A more detailed technical description is attached (Annex 1). P.S. The time for the information session is yet to be confirmed.
Electronic Submission

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Requirements & Qualifications

25 requirements across 5 categories

Submission (14)
Mandatory (1)
Compliance (2)
Technical (7)
Financial (1)
SUBMISSION REQUIREMENTS14
--Submit a completed CV form.
--Submit a test work with declarations.
--Submit confirmations regarding specialist participation and working time accounting.
MANDATORY EXCLUSION GROUNDS1
--The tender is not divided into parts, as the aim is to find one full-service provider.
ELIGIBILITY REQUIREMENTS2
--Minimum net turnover of EUR 800,000 in the last three years.
--At least one completed IT analysis and/or development contract within the last 36 months.
TECHNICAL CAPABILITY REQUIREMENTS7
--Submission of a completed CV form detailing project team members' work experience and projects.
--Team members must meet requirements for project management, analysis, development, design, and testing.
--Overlap in certain roles within the team is permitted.
FINANCIAL REQUIREMENTS1
--Hourly rate will be a component of the bid evaluation.

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Documents

13 documents available with AI summaries

VastavustingimusedPDF
306806_vastavustingimused.pdf -- 9.4 KB

The bidder must submit a completed CV form, a trial work with declarations, and confirmations regarding specialist participation and working time accounting to prove compliance with tender conditions.

Lisa 4. CV vormDOC
Lisa_4_CV_vorm.docx -- 69.3 KB

Bidders must submit a CV form detailing project team members' work experience and projects to demonstrate their suitability for the disability benefit information system development project.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306806_hindamiskriteeriumid.pdf -- 4.1 KB

Bid evaluation criteria include hourly rate (20%), a trial task (40%), and an interview (40%), with the first two criteria determining progression to the interview stage.

Hankepass täiendatavate selgitustegaPDF
306806_hankepass_taiendavate_selgitustega.pdf -- 69.0 KB

The procurement pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but is not intended for completion.

Juhised pakkujalePDF
Juhised_pakkujale_0.pdf -- 164.9 KB

Tervisekassa invites bids for the business and system analysis and development of the incapacity benefit information system, requiring a minimum net turnover of 800,000 euros over the last three years and at least one completed IT analysis and/or development contract within the last 36 months.

Lisa 1.1. Nõuded IT-analüüsilePDF
Lisa_1_1_Nouded_IT_analuusile_0.pdf -- 17.2 KB

This document outlines Tervisekassa's IT analysis requirements, dividing it into pre-analysis, business analysis, and system analysis, with each stage building upon the previous one.

Lisa 1.2. DokumentatsiooniplaanPDF
Lisa_1_2_Dokumentatsiooniplaan.pdf -- 246.4 KB

This document outlines the content, formatting requirements, and storage location for documentation to be submitted by the bidder, ensuring a clear and accurate system overview.

Lisa 1. Tehniline kirjeldusDOC
Lisa_1_Tehniline_kirjeldus.docx -- 286.6 KB

Tervisekassa is seeking a development partner for business and system analysis and development of the incapacity benefit information system for the next three years, with an estimated scope of 2 million euros.

Lisa 2. Raamlepingu projektDOC
Lisa_2_Raamlepingu_projekt.docx -- 62.3 KB

This document is a draft framework agreement resulting from the public procurement for the business and system analysis and development of the incapacity benefit information system.

Lisa 3. Nõuded meeskonnaleDOC
Lisa_3_Nouded_meeskonnale.docx -- 49.1 KB

The bidder must present a team that meets the requirements for project management, analysis, development, design, and testing for the incapacity benefit information system business and system analysis and development, with limited overlap allowed for certain roles.

Lisa 5. HindamismetoodikaDOC
Lisa_5_Hindamismetoodika_1.docx -- 60.3 KB

This document outlines the evaluation methodology for the disability benefit information system development tender, where bids are assessed based on hourly rate, trial work, and interview.

Lisa 6. Nõuded proovitööleDOC
Lisa_6_Nouded_proovitoole.docx -- 38.6 KB

This document outlines the requirements for a trial task that bidder team members must complete to assess their capabilities for the disability benefit information system analysis and development tender.

Lisa 7. AndmekaitsekokkulepeDOC
Lisa_7_Andmekaitsekokkulepe.docx -- 44.5 KB

This data processing addendum specifies the terms for processing personal data in accordance with GDPR, which the bidder must adhere to when providing the service.

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75
Good

Tender Quality Score

This tender for the disability benefit information system analysis and development is generally well-structured with clear requirements and evaluation criteria. While it demonstrates good legal compliance and clarity, there are opportunities to improve completeness and sustainability.

Score Breakdown

Legal Compliance75/100

The tender benefits from a clear procedure (A) and proper CPV code (7379). Deadlines appear reasonable, and the value is disclosed. No disputes are indicated. Overall regulatory compliance seems strong.

Clarity80/100

The description of the objective is clear, and technical specifications are referenced in Lisa 1. Evaluation criteria are documented, and conditions for participation (e.g., eligibility, team requirements) are specified in various annexes.

Completeness70/100

Most basic information is present, including estimated value, duration, and contract start date. However, the 'Infotunni aeg on selgumisel' note suggests that some informational elements might still be pending, impacting overall completeness. The absence of a clear link to procurements documents beyond the general portal is also a minor drawback.

Fairness85/100

The tender is accessible through e-procurement, and the value is disclosed. Evaluation criteria are objective and include weighting. The requirement for a single full-service provider and a maximum of 1 participant is noted, which, while potentially efficient for the contracting authority, could limit competition. However, it's not tailored to specific companies but rather a strategic choice for project management.

Practicality65/100

E-submission is mandated. A contract start date is specified. Financing information is not explicitly detailed, and while duration is 36 months, specific details on how the 2,000,000 EUR will be disbursed over this period are not clear from the provided snippets.

Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no indications of suspension or disputes. The dates provided for submission, opening, and contract start are logical.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded.

Strengths

Clear description of objectives and technical requirements.
Well-defined evaluation criteria with weighting.
Mandatory e-submission and e-procurement.
Good data consistency with logical timelines.

Concerns

Limited sustainability aspects (green, social, innovation).
Potential for limited competition due to single provider requirement.
Pending information on 'Infotunni' time.

Recommendations

1. Incorporate explicit sustainability criteria to encourage environmentally friendly or socially responsible practices.
2. Clarify the availability and format of detailed financing information.

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