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Estonia1 days leftOpen

Creation of community-based supported housing in Elva municipality

Tender Overview

ORGANIZATION

Elva Vallavalitsus

LOCATION

Estonia, Estonia

VALUE

€60,298

DEADLINE

February 03, 2026 at 12:00

CATEGORY

Services

CPV CODE

71240000-2

REFERENCE

302172

Project Timeline

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Contact Information

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Original Tender Description

Käesoleva riigihanke objekt on hankedokumentides kirjeldatud Elva Pikk 26 hoone ja hooviala projekteerimine. Projekti eesmärk on luua Elva valda kaasaegne ja ligipääsetavuse nõuetele vastav kogukonnapõhine toetatud elamise teenusmaja, et tagada madala ja keskmise abi- ja toetusvajadusega inimestele eluase ning ennetada nende üldhooldusteenusele suunamist. Põhieesmärk on tähtaegselt ja optimaalsete kuludega Pikk 26, Elva aadressil paikneva hoone, õueala ja välitrasside projekteerimistööde läbiviimine selliselt, et oleks võimalik korraldada ehitusööde riigihange.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must meet the conditions outlined in the European Single Procurement Document (ESPD), which covers exclusion grounds.
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must electronically submit the required information to prove their qualification.
  • In case of a joint bid, a power of attorney for joint bidders must be submitted.
  • Joint bidders are solidarily liable.
  • The bid must comply with the basic tender documents.
  • The bidder must confirm and adhere to the conditions for submitting the bid.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The design services must cover the renovation and extension of the Elva Pikk 26 building and its yard area.
  • The design must create a modern, energy-efficient, and accessible community-based supported living service house.
  • The design must emphasize BIM (Building Information Modeling).
  • The design must ensure durability and low maintenance costs.
  • The bidder must submit data on previous reference objects and completed works using "Form 2".
  • The bidder must provide information about the confirming person or source for reference objects (Form 2).
  • The bidder must provide information about the possibility of relying on a third party (Form 2).
  • The design works must form a coherent, unified whole.
  • The design works must ensure the quality of the solution.
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FINANCIAL REQUIREMENTS

  • Bids will be evaluated solely based on the total cost of the design works.
  • The lowest price will receive maximum points.
  • The bidder must confirm the cost structure.
📋

SUBMISSION REQUIREMENTS

  • Bids must be submitted electronically.
  • The submission deadline is 2026-02-03 12:00:00.
  • In case of a joint bid, "Form 1 - Power of Attorney for Joint Bidders.docx" must be submitted.
  • Business secrets must be marked according to the rules.
  • Data on reference objects and reliance on third parties must be submitted using "Form 2 - Data on Reference Object(s) and Form for Reliance on Third Party.docx".
  • The bidder must confirm the bid's compliance with the basic tender documents.
  • The bidder must confirm the cost structure.

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PDF
Vastavustingimused
Hanke Tingimused302172_vastavustingimused.pdf6.6 KB
Summary:
This document outlines tender submission conditions, including requirements for joint bid power of attorney, rules for marking business secrets, confirmation of bid compliance with tender documents, and bid cost structure, requiring bidders to confirm and adhere to these terms.
DOC
Vorm1 - ühispakkujate volikiri
VolikiriVorm 1 - Ühispakkujate volikiri.docx16.0 KB
Summary:
This document is a power of attorney for joint bidders, designating a representative for the procurement process and contract execution, while confirming the joint and several liability of the joint bidders.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid302172_hindamiskriteeriumid.pdf3.0 KB
Summary:
This document specifies that bids will be evaluated solely on the total cost of design works, with the lowest price receiving the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded302172_hankepass_taiendavate_selgitusteg...72.2 KB
Summary:
This document serves as an explanatory guide to the conditions and required information for the electronic ESPD, which bidders must submit to demonstrate their qualifications for the Elva municipality's community-based supported housing design tender.
DOC
Hankejuhend
Hanke TingimusedHankejuhend.docx57.6 KB
Summary:
This document is the tender guide for Elva Rural Municipality Government's public procurement "Creation of community-based supported housing in Elva municipality," outlining the terms and procedures for the open tender process.
DOC
Lisa 1 - Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 1 - Tehniline kirjeldus Pikk 26.doc...42.2 KB
Summary:
This document outlines the technical requirements for the design of the renovation, extension, and courtyard of the Elva Pikk 26 building, aiming to create a modern, energy-efficient, and accessible community-based supported living facility, emphasizing BIM, durability, and low maintenance costs.
DOC
Lisa 2 - Hankelepingu projekt
Lepingu MallLisa 2 - Hankelepingu projekt.docx60.3 KB
Summary:
This document is a draft design services contract for the creation of community-based supported housing in Elva municipality, outlining the terms between the client and the contractor.
DOC
Vorm 2 - Andmed referentsobjekti(de) kohta ja tuginetava isiku kasutamise vorm
ViitedVorm 2 - Andmed referentsobjekti(de) koh...16.1 KB
Summary:
Bidders must use this form to provide details of their past reference projects and completed works, including information on the verifying party or source, and outline the process for utilizing the capacity of a relied-upon entity.

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90
Excellent

Tender Quality Score

This tender seeks design services for a community-based supported living facility, emphasizing modern, energy-efficient, and accessible design with BIM. While the project's objective is commendable and some technical requirements are clear, the sole reliance on price for bid evaluation raises significant concerns about achieving optimal quality and long-term value for a complex design service.

Score Breakdown

Legal Compliance100/100

The tender appears legally compliant with standard EU procurement principles, including mandatory exclusion grounds and ESPD usage. No specific legal non-compliance issues were identified based on the provided content.

Clarity80/100

The project description and technical objectives are generally clear, outlining the desired outcome for the facility. The use of specific forms (Form 1, Form 2) for submissions aids clarity in the application process.

•Lack of detailed quantitative or qualitative criteria for reference objects in the extracted requirements could lead to ambiguity in assessing technical capability.
Completeness100/100

The tender outlines key aspects of the design work, submission requirements, and evaluation criteria. The documentation seems sufficient for bidders to understand the scope.

•The extracted requirements lack specific, measurable criteria for evaluating technical capability beyond requiring submission of references, which could make objective comparison difficult.
•The absence of quality criteria in the evaluation framework is a major gap for a design service tender.
Fairness100/100

The tender appears fair in its general structure, requiring standard documentation and allowing joint bids. No indications of requirements being tailored for a specific company were detected.

•The sole reliance on price for evaluating design services might disadvantage bidders offering higher quality, more innovative, or more sustainable solutions, potentially leading to a 'race to the bottom' on price rather than value for money.
Practicality80/100

The electronic submission process and the provision of specific forms contribute to the practicality of submitting bids. The 9-month contract duration seems reasonable for a design project of this scope.

•The price-only evaluation for design services is often impractical for achieving the best long-term outcome, as it may incentivize designs that are cheaper to produce but more expensive to build or maintain, potentially undermining the project's goals of durability and low maintenance costs.
Data Consistency100/100

No inconsistencies were detected in the provided tender information or extracted requirements.

Sustainability25/100

The description explicitly mentions the goal of creating an 'energy-efficient' design, which is a positive step towards environmental sustainability. However, broader sustainability aspects are not explicitly integrated.

•Lack of explicit broader sustainability (environmental, social) criteria beyond energy efficiency, especially for an EU-funded project with a social purpose (community-based supported living).

Strengths

Clear project objective and detailed description of the desired outcome (modern, accessible, energy-efficient supported living facility).
Mandatory use of BIM (Building Information Modeling) promotes modern design practices and efficiency.
Electronic submission and use of standardized forms enhance transparency and ease of participation.
EU funding indicates adherence to broader EU procurement principles.

Concerns

Sole reliance on price for evaluating design services is a significant concern, potentially compromising design quality, innovation, and long-term value.
Lack of detailed qualitative or quantitative criteria for technical capability (e.g., specific requirements for reference projects, key personnel qualifications) in the extracted requirements.
Absence of explicit broader sustainability (environmental, social) criteria, despite the project's nature and EU funding.
The price-only evaluation method may not align with the stated goal of ensuring 'quality of the solution' if quality is not formally assessed.

Recommendations

1. Re-evaluate the award criteria to include quality aspects (e.g., design methodology, team experience, proposed solutions for energy efficiency/accessibility beyond minimums) alongside price, using a Most Economically Advantageous Tender (MEAT) approach.
2. Provide more specific and measurable criteria for technical capability, particularly regarding reference projects and key personnel qualifications, to ensure a robust assessment of bidders' experience.
3. Integrate explicit green and social procurement criteria where relevant, aligning with EU funding objectives and the project's social purpose.

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Tender Quality Score
90/ 100 · Excellent
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