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Tenders

Replacement of elevators in E-building of Tartu Prison

Open
Deadline
10 days left
April 06, 2026
Contract Details
Category
Construction
Reference
307275
Value
€200,000
Location
Estonia
Published
March 10, 2026
CPV Code
Evaluation Criteria
Cost of the bid (TOTAL cost of works) excl. VAT100%
Project Timeline

Tender Published

March 10, 2026

Deadline for Questions

March 30, 2026

Submission Deadline

April 06, 2026

Tender Opening

April 06, 2026

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Budget
€200,000
Duration
6 months
Location
Estonia
Type
Construction
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€524,963
Avg. Bids
4.7
Competition
Medium
SME Winners
94%
5,932 tenders analyzed

Original Tender Description

Dismantling and disposal of two existing elevators in the E-building of Tartu Prison and installation of two new elevators in the existing elevator shafts.
Electronic Submission

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Requirements & Qualifications

35 requirements across 5 categories

Submission (16)
Mandatory (1)
Compliance (8)
Technical (6)
Financial (4)
SUBMISSION REQUIREMENTS16
--Bids must be submitted electronically.
--The deadline for submission is 2026-04-06 12:00:00.
--The tender requires the submission of a Hankepass (initial proof of qualification).
MANDATORY EXCLUSION GROUNDS1
--Background check required for successful bidder's employees.
ELIGIBILITY REQUIREMENTS8
--Initial proof of qualification and compliance with tender conditions must be submitted electronically via Hankepass.
--Bidders must submit data on subcontractors.
--Bidders must submit information regarding business secrets.
TECHNICAL CAPABILITY REQUIREMENTS6
--The tender is for the replacement of two amortized elevators in the E-building of Tartu Prison.
--Requirements include the dismantling, disposal of old elevators, and installation of new modern elevators.
--The scope of work includes the preparation and approval of the work project.
FINANCIAL REQUIREMENTS4
--The value of the tender is 200,000.0 EUR.
--The contract duration is 6 months.
--The cost of the procurement contract is the sole evaluation criterion, with the lowest price excluding taxes receiving 100 points.

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Documents

11 documents available with AI summaries

Alltöövõtjate kontrollimise tingimused lepingu täitmise etapisPDF
307275_alltoovotjate_kontrollimise_tingimused... -- 20.7 KB

The contracting authority will check subcontractors' backgrounds regarding criminal convictions for fraud, money laundering, or terrorist financing before the contract execution phase.

VastavustingimusedPDF
307275_vastavustingimused.pdf -- 9.5 KB

Bidders must submit their offer according to the contracting authority's conditions, including subcontractor data, business secret information, offer cost table, and qualified site manager details.

Vorm 2DOC
Vorm 2 0903.docx -- 19.0 KB

This form is an application for participation in the procurement procedure, where the bidder confirms agreement with the terms and provides necessary information about subcontractors and trade secrets.

Vorm 3XLS
Vorm 3.xlsx -- 17.7 KB

Bidders must submit Form 3, which details the cost breakdown for all works related to the replacement of elevators in Tartu Prison's e-building.

Vorm 4DOC
Vorm 4 0903.docx -- 17.6 KB

The tender requires the submission of Form 4, a CV template to verify the qualifications of specialists (site manager and strong current specialist).

Vorm 8DOC
Vorm 8 0903.docx -- 13.7 KB

This document is a joint bid authorization letter, empowering one bidder to act on behalf of others in the procurement procedure.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307275_hindamiskriteeriumid.pdf -- 2.7 KB

The tender price is the sole evaluation criterion, where the lowest price excluding taxes receives 100 points.

Hankepass täiendatavate selgitustegaPDF
307275_hankepass_taiendavate_selgitustega.pdf -- 70.4 KB

The procurement pass (ESPD) is an initial declaration of the bidder's qualifications and compliance with tender conditions, to be completed electronically.

Lisa 1. Tehniline kirjeldusDOC
Lisa 1 Tehniline kirjeldus 0903.docx -- 83.2 KB

This technical specification outlines the requirements for the dismantling, disposal, and installation of two obsolete elevators in the E-building of Tartu Prison, including the process for preparing and approving the work project.

Lisa 2. Hankelepingu projektDOC
Lisa 2 Hankelepingu projekt 0903.docx -- 94.5 KB

This document is a draft design and construction works contract, outlining general and specific terms, timelines, penalties, and contact details for the client and contractor.

Pakkumuse esitamise ettepanekDOC
Pakkumuse esitamise ettepanek 0903.docx -- 42.5 KB

Download failed - no summary available

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75
Good

Tender Quality Score

This tender for elevator replacement at Tartu Prison is generally well-structured, with clear technical requirements and a straightforward evaluation process. However, it lacks explicit sustainability considerations and some documentation is not fully accessible.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement procedures with a clear timeline and CPV code. Deadlines appear reasonable, and there are no immediate indications of disputes or regulatory non-compliance. The procedure type 'A' (Open Procedure) is standard.

Clarity80/100

The description of the work (dismantling, disposal, installation of two elevators) is clear. Technical requirements are detailed in an attached specification. The 'or equivalent' clause for standards is a good practice for clarity.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. However, the 'Pakkumuse esitamise ettepanek' document failed to download, and the AI could not analyze the ESPD in XML format, indicating potential gaps in full document accessibility.

Document download failure for 'Pakkumuse esitamise ettepanek'
AI analysis not supported for ESPD XML format
Fairness85/100

The tender is conducted via e-procurement, and the evaluation criterion (lowest price) is clearly stated. The 'or equivalent' clause promotes fairness. There are no obvious requirements tailored to specific companies.

Practicality65/100

E-submission is mandated. The contract start date is stated as 'presumptive' and not legally binding, which is a practical approach. However, the financing information is not explicitly detailed beyond the estimated value.

Financing information not explicitly detailed beyond estimated value
Data Consistency90/100

Key fields like title, reference, organization, value, and deadlines are populated. There are no reported suspensions or disputes. Dates are logically sequenced.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU-funded, which limits its sustainability score.

No explicit mention of green procurement
No explicit mention of social aspects

Strengths

Clear technical description and requirements
E-procurement and e-submission mandated
Objective evaluation criterion (lowest price)
Use of 'or equivalent' clause for standards

Concerns

Incomplete document accessibility (download failure, XML format)
Lack of explicit sustainability criteria
Presumptive contract start date

Recommendations

1. Ensure all tender documents are fully accessible and downloadable.
2. Incorporate specific sustainability criteria (e.g., energy efficiency of new lifts, waste management during disposal) to enhance the tender's social and environmental impact.
3. Clarify financing details if possible, beyond the estimated value.

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