Tenders

Purchase of peaked caps for police officers

Open
Deadline
22 days left
March 24, 2026
Contract Details
Category
Supplies
Reference
302954
Value
€240,000
Location
Estonia
Published
February 19, 2026
CPV Code
Evaluation Criteria
Cost of a baseball cap100%
Project Timeline

Tender Published

February 19, 2026

Deadline for Questions

March 17, 2026

Submission Deadline

March 24, 2026

Tender Opening

March 24, 2026

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Budget
€240,000
Duration
48 months
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€112,448
Avg. Bids
2.4
Competition
Low
SME Winners
98%
182 tenders analyzed

Original Tender Description

The subject of the contract is the purchase of peaked caps for police officers. A more detailed description of the subject of the contract and the requirements for it are provided in the tender documents.
Electronic Submission

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Requirements & Qualifications

17 requirements across 5 categories

Submission (6)
Mandatory (1)
Compliance (2)
Technical (7)
Financial (1)
SUBMISSION REQUIREMENTS6
--Submit the European Single Procurement Document (ESPD).
--Define and justify any business secrets.
--For joint bids, submit a power of attorney.
MANDATORY EXCLUSION GROUNDS1
--(None explicitly stated as direct exclusion grounds for the bidder's past conduct; these are rather conditions for contract execution or eligibility.)
ELIGIBILITY REQUIREMENTS2
--Bidder must confirm that no more than 10% of sanctioned Russian Federation-related subcontractors or suppliers will be involved in the execution of the contract.
--In case of a joint bid, a power of attorney must be submitted.
TECHNICAL CAPABILITY REQUIREMENTS7
--Peaked caps must meet specific technical requirements, including materials, colors (dark blue and green according to Pantone standards), sizes, and quality standards as detailed in Annex 6 / Lisa 6.
--Peaked caps must meet specific technical specifications, including colors (blue and green with Pantone codes) and sizes (53-57, 58-62) as detailed in Annex 1 / Lisa 1.
--The grey lion emblem to be affixed to the peaked caps must meet the technical specifications detailed in Annex 2 / Lisa 2.
FINANCIAL REQUIREMENTS1
--(None explicitly stated as a requirement for the bidder to demonstrate financial capacity.)

Requirements Preview

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Documents

20 documents available with AI summaries

VastavustingimusedPDF
302954_vastavustingimused.pdf -- 10.7 KB

This document requires the bidder to confirm that no more than 10% of the contract value will involve sanctioned Russian Federation-related subcontractors or suppliers, to submit a power of attorney if it's a joint tender, and to define and justify any business secrets.

Lisa 7 - Tarneaegade vormDOC
Lisa 7 - Tarneaegade vorm_Annex 7 - Delivery ... -- 15.9 KB

This form requires bidders to specify delivery times for peaked caps across different quantities, ensuring a maximum delivery time of 200 calendar days for large orders.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
302954_hindamiskriteeriumid.pdf -- 3.0 KB

This document details the tender evaluation criteria, focusing on the cost of the baseball cap, where the lowest price receives the maximum points.

Hankepass täiendatavate selgitustegaPDF
302954_hankepass_taiendavate_selgitustega.pdf -- 68.3 KB

This document is an explanatory guide for completing the European Single Procurement Document (ESPD), detailing the contracting authority's conditions and the format of expected responses from the economic operator, but it is not intended for direct completion.

Annex 1- Police capXLS
Annex_1 - Police cap (1).xlsx -- 85.1 MB

This document details the technical specifications for police officers' peaked caps, including colors (blue and green with Pantone codes) and sizes (53-57, 58-62).

Annex 2 - Vapilõvi (hall)PDF
Annex_2 - Vapilovi (hall) (1).pdf -- 181.9 KB

This document details the technical specifications and distinguishing marks for the grey heraldic lion emblem to be affixed to police officers' peaked caps.

Annex 3- Vapilõvi (must)PDF
Annex_3 - Vapilovi (must) (1).pdf -- 493.3 KB

Tender document 'Annex 3- Vapilõvi (must)' in .PDF format (505,127 bytes).

Annex_4 - POLITSEI , ABIPOLITSEINIK kiriPDF
Annex_4 - POLITSEI , ABIPOLITSEINIK kiri (1).... -- 368.2 KB

Tender document 'Annex_4 - POLITSEI , ABIPOLITSEINIK kiri' in .PDF format (377,014 bytes).

Annex_5 - KORRAKAITSE kiriPDF
Annex_5 - KORRAKAITSE kiri (1).pdf -- 379.6 KB

Tender document 'Annex_5 - KORRAKAITSE kiri' in .PDF format (388,679 bytes).

Annex 6 - Technical specificationDOC
Annex 6 - Technical specification (1).docx -- 4.0 MB

This document details the technical specifications for police baseball caps, including materials, colors (dark blue and green according to Pantone standards), sizing, and quality requirements to meet the needs of the Police and Border Guard Board.

Hankemenetluse labiviimise lisateaveDOC
Hankemenetluse labiviimise lisateave.docx -- 17.7 KB

Tender document 'Hankemenetluse labiviimise lisateave' in .DOCX format (18,147 bytes).

Hankemenetluse labiviimise lisateave_ENDOC
Hankemenetluse labiviimise lisateave_EN.docx -- 17.9 KB

This document provides additional information on the tender procedure, covering joint tenders, non-division into lots, tender compliance, grounds for rejection or cancellation, and the tender award process.

Lisa 1 - Nokamutsi joonis ja detailidXLS
Lisa 1 - Nokamutsi joonis ja detailid (1).xls... -- 85.1 MB

This document provides detailed technical specifications for the peaked caps required by the Police and Border Guard Board, including colors, sizes, and logo details.

Lisa 2 - Vapilovi (hall)PDF
Lisa 2 - Vapilovi (hall) (1).pdf -- 181.9 KB

This document describes the grey heraldic lion emblem, which is part of the technical specification for the peaked caps.

Lisa 3 - Vapilovi (must)PDF
Lisa 3 - Vapilovi (must) (1).pdf -- 493.3 KB

This document contains the image or specification of the black coat of arms to be placed on the peaked caps for police officers, serving as a technical specification for a product design element.

Lisa 4 - POLITSEI, ABIPOLITSEINIK kiriPDF
Lisa 4 - POLITSEI, ABIPOLITSEINIK kiri (1).pd... -- 368.2 KB

This document is Annex 4, a letter or form for police or auxiliary police, required to be submitted as part of the tender.

Lisa 5 - KORRAKAITSE kiriPDF
Lisa 5 - KORRAKAITSE kiri (1).pdf -- 379.6 KB

This document describes the technical specifications and dimensions for the "KORRAKAITSE" text to be placed on the peaked caps for the Police and Border Guard Board.

Lisa 6 -Tehniline kirjeldusDOC
Lisa 6 -Tehniline kirjeldus (1).docx -- 4.0 MB

This document details the technical specifications, material requirements, quality standards, and design parameters for police baseball caps, including specific colors, sizes, and fabric properties.

RaamlepingDOC
Politseiametnikele nokkmutside ostmine_302 (1... -- 37.1 KB

This document is a draft framework agreement for the procurement of peaked caps for police officers, outlining the general terms, legal framework, and appendices like technical specifications for the future contract.

Raamleping_enDOC
Politseiametnikele nokkmutside ostmine_302 (2... -- 39.8 KB

This document is a draft framework agreement outlining the general provisions, contract documents, and annexes for the purchase of baseball caps for police officers, to be signed with the winning tenderer.

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75
Good

Tender Quality Score

This tender for police peaked caps is generally well-structured with detailed technical specifications and clear evaluation criteria. However, the framework agreement's 'Max Participants: 1' characteristic raises questions about competition and clarity.

Score Breakdown

Legal Compliance75/100

The tender appears largely compliant with procurement regulations, featuring reasonable deadlines and proper CPV codes. The inclusion of an ESPD and a clause regarding sanctioned Russian Federation-related subcontractors demonstrates adherence to current legal requirements. However, the generic 'Type: A' and 'Procedure: A' codes, along with the 'Max Participants: 1' for a framework agreement without reopening competition, could benefit from more explicit legal clarification.

Generic procedure type 'A' is not highly descriptive.
The 'Max Participants: 1' for a framework agreement without reopening competition is an unusual structure that might require further legal justification or clarification.
Clarity80/100

The tender provides a clear description of the goods and exceptionally detailed technical specifications through numerous annexes, ensuring bidders understand the product requirements. Evaluation criteria are specified as 'lowest price receives maximum points'. However, the implications of a 'Max Participants: 1' framework agreement could be clearer in the main tender text.

The specific nature and implications of a 'Max Participants: 1' framework agreement without reopening competition could be more explicitly clarified in the main tender description.
Completeness70/100

All essential information such as title, reference, organization, value, deadlines, and duration are present. A comprehensive set of 21 documents, including detailed technical specifications and a draft framework agreement, ensures high completeness. The location information is adequate for goods procurement.

One of the ESPD documents is in XML format and was not summarized by AI, potentially requiring external tools for full review.
The full implications of 'Max Participants: 1' within the framework agreement might not be exhaustively detailed in the main tender overview.
Fairness85/100

The tender demonstrates good fairness with full document access, disclosed value, reasonable preparation time, and objective evaluation criteria based on price. Electronic submission ensures equal access. The detailed technical specifications, while stringent, are likely necessary for police uniforms and are not overtly tailored. The justification for not dividing into lots is also provided.

The 'Max Participants: 1' for a framework agreement without reopening competition could be perceived as limiting competition over the 48-month duration, potentially reducing market access for other capable suppliers.
Practicality65/100

Electronic submission is supported, and the duration is clearly specified. The estimated value is provided. However, an explicit contract start date is not mentioned, which is a minor practical detail. The large number of detailed technical documents requires thorough review by bidders.

An explicit contract start date is not provided.
Financing information beyond the estimated value is not detailed (e.g., specific funding source).
Data Consistency90/100

The tender exhibits high data consistency, with all key fields populated and logical sequencing of dates. No disputes or suspensions are indicated. The information provided across various sections is generally coherent.

The characteristic of 'Max Participants: 1' for a 'Framework Agreement WITHOUT_REOPENING_COMPETITION' presents a conceptual nuance that, while not a data error, requires careful interpretation of the framework's intended structure.
Sustainability50/100

The tender does not explicitly incorporate green procurement criteria, social aspects, or an innovation focus. This is a common area where many tenders could improve to align with broader sustainability goals.

Absence of explicit green procurement criteria.
Absence of explicit social criteria.

Strengths

Highly detailed technical specifications for the product.
Clear and objective evaluation criteria based on price.
Electronic submission and e-procurement enabled for accessibility.
Explicit clause addressing sanctioned Russian Federation-related subcontractors.
Reasonable submission deadline providing ample preparation time.

Concerns

The 'Max Participants: 1' for a framework agreement without reopening competition is unusual and may limit competition.
Lack of explicit green, social, or innovation criteria in the tender.
Generic procedure type 'A' could be more specific for better transparency.
Absence of an explicit contract start date.

Recommendations

1. Clarify the specific nature and implications of the 'Max Participants: 1' framework agreement to ensure full transparency and understanding for bidders.
2. Integrate relevant sustainability criteria (environmental, social, innovation) into future tenders to promote responsible procurement practices.
3. Provide a more descriptive procedure type (e.g., Open, Restricted) to enhance clarity and compliance with procurement standards.

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