Tenders

Vehicle Lease

Open
Deadline
13 days left
March 16, 2026
Contract Details
Category
Supplies
Reference
306704
Value
€51,600
Location
Estonia
Published
February 25, 2026
CPV Code
Evaluation Criteria
Bid price100%
Project Timeline

Tender Published

February 25, 2026

Deadline for Questions

March 09, 2026

Submission Deadline

March 16, 2026

Tender Opening

March 16, 2026

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Budget
€51,600
Duration
36 months
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€229,746
Avg. Bids
2.0
Competition
Low
SME Winners
82%
1,056 tenders analyzed

Original Tender Description

The purpose of the procurement is to lease a new, specially equipped minibus for the Narva Social Work Centre, intended for transporting wheelchair users and stretcher (lying down) patients. The minibus must be equipped with a ramp, and the cabin seats must be removable to allow for the installation of wheelchairs or a stretcher. The Narva Social Work Centre is an institution managed by the Narva City Social Welfare Department, through which the Narva City Social Welfare Department provides social services. The minibus will be primarily used by the Narva Social Work Centre to provide special transport services to city residents and centre clients, transporting them to municipal and state institutions.
Electronic Submission

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Requirements & Qualifications

13 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (2)
Technical (2)
Financial (3)
SUBMISSION REQUIREMENTS5
--Bidders must submit a confirmation of bid submission.
--Bidders must adhere to rules regarding the disclosure of trade secrets.
--Bidders must submit the contract terms, including lease period, payment schedule, maintenance services, and vehicle delivery terms.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS2
--Bidders must confirm their eligibility based on conditions set by the contracting authority.
--Joint bidders must provide a power of attorney.
TECHNICAL CAPABILITY REQUIREMENTS2
--Bidders must meet the technical specifications for the vehicle lease.
--Bidders must provide a lease payment schedule.
FINANCIAL REQUIREMENTS3
--The total value of the tender is 51600.0 EUR.
--Bids will be evaluated primarily based on cost, with the lowest price receiving maximum points.
--Bidders must submit cost information as required.

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Documents

5 documents available with AI summaries

VastavustingimusedPDF
306704_vastavustingimused.pdf -- 5.7 KB

The tender document "Compliance Conditions" includes requirements for joint bidder power of attorney, business secret disclosure rules, confirmation of bid submission, cost presentation requirements, technical specification compliance, and leasing payment schedule submission.

TEHNILINE KIRJELDUSDOC
Tehniline kirjeldus.doc -- 84.0 KB

The contracting authority is seeking vehicle leasing services, providing technical specifications that bidders must meet.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306704_hindamiskriteeriumid.pdf -- 2.8 KB

In the tender "Vehicle leasing", bids are evaluated primarily based on cost, with the lowest price receiving the maximum score.

Hankepass täiendatavate selgitustegaPDF
306704_hankepass_taiendavate_selgitustega.pdf -- 63.3 KB

The procurement pass is an initial self-declaration by the company, containing the conditions set by the contracting authority and the format of expected responses, but is not intended for completion.

Lepingu tingimusedDOC
Lepingu tingimused.docx -- 16.1 KB

Bidders must submit contract terms covering the vehicle usage lease period, payment schedule, maintenance services, and vehicle delivery conditions.

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75
Good

Tender Quality Score

This tender for vehicle leasing is generally well-structured with clear requirements and a reasonable process. Key areas for improvement include the explicit mention of sustainability criteria and ensuring all necessary documents are easily accessible and machine-readable.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement procedures, including a clear CPV code and a reasonable submission deadline. The absence of reported disputes and the presence of a clear procedure contribute to a good score. However, the lack of explicit mention of regulatory compliance beyond standard procurement practices slightly limits the score.

Clarity80/100

The description of the required vehicle and its purpose is clear and specific. Technical specifications are provided, and evaluation criteria are mentioned. The conditions for submission are also documented, leading to a good clarity score.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. However, the AI's inability to fully process the ESPD XML file and the mention of 'Hankepass' not being the final submission document suggest potential minor gaps in the completeness of readily accessible information for all bidders.

Fairness85/100

The tender is conducted electronically, and the estimated value is disclosed. The evaluation criteria are based on relative weighting, which is objective. The availability of full documentation through the e-procurement portal enhances fairness. No specific company tailoring was detected.

Practicality65/100

The tender utilizes e-submission and e-procurement, which is practical. However, the AI's inability to process the ESPD XML file and the lack of a direct URL for all contract-related documents (beyond the opening place) slightly reduce practicality. Financing information and contract start date are not explicitly detailed.

ESPD XML file format not supported for AI analysis
Financing information not explicitly detailed
Data Consistency90/100

Key fields such as title, reference, organization, and deadlines are populated logically. The tender status and absence of disputes or suspensions indicate good data consistency.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. While it is EU funded (implied by e-procurement standards), this is not explicitly stated. This lack of focus on sustainability aspects results in a moderate score.

No explicit mention of green procurement
No explicit mention of social criteria

Strengths

Clear technical specifications for the vehicle
Electronic submission and e-procurement process
Objective evaluation criteria (relative weighting)
Reasonable submission deadline

Concerns

Potential accessibility issues with ESPD XML format for automated analysis
Lack of explicit sustainability criteria
Missing explicit contract start date and financing details

Recommendations

1. Ensure all document formats are easily processable by various tenderers' systems.
2. Incorporate specific sustainability criteria into future tenders.
3. Clearly state the contract start date and provide information on financing arrangements.

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