Tenders

Procurement of communication strategy and services for the State Election Service

Open
Deadline
16 days left
March 19, 2026
Contract Details
Category
Services
Reference
306615
Value
€100,000
Location
Estonia
Published
February 26, 2026
Organization
CPV Code
Evaluation Criteria
Bidder's understanding of the objective and technical solution60%
Development of communication strategy30%
Communication service10%
Project Timeline

Tender Published

February 26, 2026

Deadline for Questions

March 12, 2026

Submission Deadline

March 19, 2026

Tender Opening

March 19, 2026

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Budget
€100,000
Duration
48 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€100,264
Avg. Bids
2.6
Competition
Low
SME Winners
87%
624 tenders analyzed

Original Tender Description

Development of the communication strategy for the State Election Service and provision of communication services to increase the visibility, credibility, and voter awareness of the organization of Estonian elections.
Electronic Submission

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Requirements & Qualifications

17 requirements across 5 categories

Submission (12)
Mandatory (1)
Compliance (1)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS12
--The tender is for the procurement of communication strategy and services for the State Election Service.
--The framework agreement is for 48 months.
--The deadline for submission is 2026-03-19 14:00:00.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not involve subcontractors or suppliers connected to the Russian Federation.
ELIGIBILITY REQUIREMENTS1
--The tender is not divided into parts as the subject of the framework agreement is a service necessary for achieving the same goal.
TECHNICAL CAPABILITY REQUIREMENTS2
--The bidder must provide a form with information on the planned team composition, including the qualifications and job responsibilities of the responsible person and communication specialist.
--The bidder's understanding of the objective and technical solution will be evaluated.
FINANCIAL REQUIREMENTS1
--The cost of the communication strategy and service will be evaluated.

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Documents

6 documents available with AI summaries

VastavustingimusedPDF
306615_vastavustingimused.pdf -- 9.7 KB

The bidder must confirm that they will not involve subcontractors or suppliers linked to the Russian Federation and must provide information regarding trade secrets.

RH Meeskonnaliikmete andmete vormDOC
RH Meeskonnaliikmete andmete vorm.docx -- 16.4 KB

The bidder must submit a form detailing the proposed team composition, including the qualifications and responsibilities of the responsible person and communication specialist.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306615_hindamiskriteeriumid.pdf -- 7.2 KB

The contracting authority will evaluate bids based on the cost of developing a communication strategy and service, as well as the bidder's understanding of the objective and technical solution.

Hankepass täiendatavate selgitustegaPDF
306615_hankepass_taiendavate_selgitustega.pdf -- 66.9 KB

The procurement pass is an initial self-declaration by the company, containing the conditions set by the contracting authority and the format of expected responses, but is not a document intended for completion.

RH Raamlepingu kavandDOC
RH Raamlepingu kavand.docx -- 29.0 KB

The Chancellery of the Riigikogu is seeking a partner to develop and provide communication strategy and services for the State Election Service, based on a framework agreement.

RH Tehniline kirjeldusDOC
RH Tehniline kirjeldus.docx -- 18.5 KB

The Chancellery of the Riigikogu is seeking a service provider to develop a communication strategy and offer services to enhance the visibility, credibility, and voter awareness of Estonian elections, including preventing misinformation.

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75
Good

Tender Quality Score

This tender for communication strategy and services for the State Election Service is generally well-structured, with clear objectives and evaluation criteria. However, it lacks explicit sustainability considerations and has some minor practical limitations regarding document formats.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard legal requirements, including a clear CPV code and a reasonable submission deadline. The procedure is defined, and no disputes are noted. The exclusion of bidders connected to the Russian Federation is a specific but legally permissible requirement.

Clarity80/100

The description of the service required is clear, outlining the goal of increasing visibility, credibility, and voter awareness for Estonian elections. Requirements for team composition and evaluation criteria are specified.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. However, the specific content of the 'Hankepass täiendatavate selgitustega' and 'Vastavustingimused' documents is not fully detailed in the AI extraction, and the ESPD is in an unreadable format.

Fairness85/100

The tender is fair, with full document access (except for the unreadable ESPD format) and disclosed value. Evaluation criteria are based on objective factors like cost and technical understanding. The 'Max Participants: 1' is unusual for a framework agreement and might warrant further scrutiny if it implies a pre-selected provider, but it's presented as a characteristic of the framework agreement itself.

Practicality65/100

E-submission and e-procurement are supported. However, the AI could not analyze the ESPD document due to its format, which may pose a practical hurdle. The contract start date is not explicitly stated, only the duration.

Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated logically. There are no indications of suspension or disputes, and the dates are consistent.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded, which limits its sustainability score.

Strengths

Clear description of services and objectives
Well-defined evaluation criteria
Standard legal compliance
E-procurement enabled

Concerns

Lack of explicit sustainability criteria
ESPD document format not AI-analyzable
Contract start date not explicitly stated

Recommendations

1. Incorporate specific sustainability criteria (e.g., environmental impact, social responsibility).
2. Ensure all essential documents are in an AI-readable format or provide clear summaries.
3. Explicitly state the contract start date.

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