Tenders

Purchase of Veeam Backup for Microsoft Office 365 software licenses

Closed
Deadline
0 days left
March 02, 2026
Contract Details
Category
Supplies
Reference
306263
Value
€59,900
Location
Estonia
Published
February 13, 2026
Organization
CPV Code
Evaluation Criteria
Total cost of the bid (euros, excluding VAT)100%
Project Timeline

Tender Published

February 13, 2026

Deadline for Questions

February 23, 2026

Submission Deadline

March 02, 2026

Tender Opening

March 02, 2026

Contract Start Date

March 23, 2026

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Budget
€59,900
Duration
12 months
Location
Estonia
Type
Supplies
79
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€153,114
Avg. Bids
2.1
Competition
Low
SME Winners
91%
374 tenders analyzed

Original Tender Description

The subject of this procurement procedure is the purchase of usage rights for Veeam Backup for Microsoft Office 365 software licenses for backing up Microsoft 365 data, in accordance with the technical description provided in Appendix 1 of the HD. The validity period of the licenses is 12 (twelve) months from the moment of handover of the license codes. The deadline for handover of the license codes is no later than 7 (seven) days from the conclusion of the procurement contract.
Electronic Submission

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Requirements & Qualifications

22 requirements across 5 categories

Submission (7)
Mandatory (2)
Compliance (4)
Technical (7)
Financial (2)
SUBMISSION REQUIREMENTS7
--Complete the European Single Procurement Document (ESPD).
--Submit confirmations of acceptance of the tender conditions.
--Follow instructions for submitting power of attorney.
MANDATORY EXCLUSION GROUNDS2
--The bidder must not be subject to sanctions.
--The bidder must meet the exclusion criteria set by the contracting authority (specified in the ESPD).
ELIGIBILITY REQUIREMENTS4
--The bidder must accept all tender conditions.
--The bidder must accept the terms of the draft contract.
--Joint bidders must confirm solidary liability for the performance of the contract.
TECHNICAL CAPABILITY REQUIREMENTS7
--Provide 5100 Veeam Backup for Microsoft Office 365 software licenses or an equivalent product.
--Licenses must be for a 1-year subscription.
--Licenses must be intended for the education sector.
FINANCIAL REQUIREMENTS2
--Submit the total cost excluding VAT.
--Offer the lowest possible price to achieve maximum points.

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Documents

8 documents available with AI summaries

VastavustingimusedPDF
306263_vastavustingimused.pdf -- 7.3 KB

This document outlines the bidder's confirmations and compliance conditions for participating in a simplified procurement procedure, covering absence of sanctions, acceptance of tender terms, product compliance, and instructions for submitting a power of attorney.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306263_hindamiskriteeriumid.pdf -- 3.3 KB

This document outlines the tender evaluation criteria, where the total cost excluding VAT is the sole criterion, accounting for 100% of the score, with the lowest price receiving maximum points.

Hankepass täiendatavate selgitustegaPDF
306263_hankepass_taiendavate_selgitustega.pdf -- 64.4 KB

This document serves as an explanatory guide for completing the European Single Procurement Document (ESPD), detailing the contracting authority's qualification and exclusion criteria for the procurement of Veeam Backup for Microsoft Office 365 licenses.

Juhised hankemenetluses osalemiseksPDF
Juhised hankemenetluses osalemiseks.pdf -- 127.1 KB

This document provides instructions for participating in the public procurement, explaining the bid submission process, communication with the contracting authority, and requirements for formatting proposals.

Lisa 1 Tehniline kirjeldusPDF
Lisa 1 Tehniline kirjeldus.pdf -- 130.8 KB

The contracting authority seeks to acquire 5100 Veeam Backup for Microsoft Office 365 software licenses with a 1-year subscription for the education sector, which must be delivered within 7 days of contract signing and support Windows, MacOS, and Linux systems, allowing for equivalent products to be offered.

Lisa 2 - 3 (vormid)DOC
Lisa 2 - 3 (vormid).docx -- 30.7 KB

This document provides power of attorney templates for bidder representatives and joint bidders, including a confirmation of joint and several liability for contract performance by joint bidders.

Lisa 4 Hankelepingu kavandPDF
Lisa 4 Hankelepingu kavand.pdf -- 198.5 KB

This document is a draft procurement contract for the purchase of Veeam Backup for Microsoft Office 365 software licenses, outlining the terms, price, deadlines, and obligations of the parties.

Pakkumuse esitamise ettepanek - nõuded pakkujale ja pakkumusele (19)PDF
Pakkumuse esitamise ettepanek - nõuded pakkuj... -- 151.0 KB

This document outlines the general terms, proposal submission requirements, and contract object and conditions for Tartu University's open procurement procedure for purchasing Veeam Backup for Microsoft Office 365 software licenses.

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79
Good

Tender Quality Score

This tender is generally well-structured and compliant, providing comprehensive documentation for bidders. Key strengths include clear technical requirements with an explicit allowance for equivalent products, transparent evaluation criteria, and full support for e-procurement.

Score Breakdown

Legal Compliance75/100

The tender generally complies with legal requirements, offering reasonable deadlines and a clearly defined procedure type. The CPV code is appropriate, and no disputes are noted. However, the inconsistency in the evaluation criteria description between the main data and the detailed document is a minor legal compliance concern.

Contradiction between 'Evaluation Criteria: relative_weighting' in basic info and '100% lowest price' in Document 4.
Clarity80/100

The tender description and requirements are mostly clear and understandable. Technical specifications are detailed, and evaluation criteria are explicitly stated. The inconsistency regarding evaluation criteria in the basic information slightly detracts from overall clarity.

Contradiction between 'Evaluation Criteria: relative_weighting' in basic info and '100% lowest price' in Document 4.
Completeness85/100

The tender is highly complete, containing all necessary basic information, deadlines, value, and duration. All essential documents are attached, and requirements are defined in detail. The minor contradiction regarding 'Value Classified' does not impact the overall completeness of information provided.

The 'Value Classified: Yes' flag contradicts the explicitly stated Estimated Value of 59,900.00 EUR.
Fairness90/100

This tender demonstrates high fairness, providing full document access and objective evaluation criteria (lowest price). E-procurement support ensures equal access. The explicit allowance for equivalent products, even when a specific brand is named, is a significant positive, preventing tailoring to a specific company.

Practicality90/100

The tender scores highly on practicality, supporting electronic submission and providing clear information on the contract start date and duration. The e-procurement portal URL is also provided, facilitating bidder participation.

Data Consistency70/100

While most key fields are populated and dates are logical, there are notable inconsistencies regarding the evaluation criteria and the 'Value Classified' flag, which reduce the data consistency score.

Contradiction between 'Evaluation Criteria: relative_weighting' and '100% lowest price'.
Contradiction between 'Value Classified: Yes' and the stated Estimated Value.
Sustainability20/100

The tender does not include any green procurement, social, or innovation aspects. This is common for software license procurements but results in a low sustainability score.

Absence of green procurement criteria.
Absence of social aspects.

Strengths

Clear technical specifications with explicit allowance for equivalent products.
Transparent evaluation criteria (lowest price).
Full e-procurement support.
Comprehensive documentation provided.
Reasonable submission deadlines.

Concerns

Inconsistency in evaluation criteria description (basic info vs. document).
Contradiction in 'Value Classified' flag and stated estimated value.
Lack of sustainability considerations.

Recommendations

1. Harmonize the description of evaluation criteria between the basic information and attached documents.
2. Correct the 'Value Classified' flag to accurately reflect the disclosed estimated value.
3. Consider integrating sustainability criteria in future procurements, even if limited for software acquisitions.

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