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Tenders

Vehicle repair and maintenance including procurement of spare parts and accessories

Open
Deadline
19 days left
April 15, 2026
Contract Details
Category
Services
Reference
305685
Value
€320,000
Location
Estonia
Published
March 26, 2026
Organization
CPV Code
Evaluation Criteria
Hourly rate for maintenance and repair work / Hourly rate for diagnostics and electrical work40%
Hourly rate for maintenance and repair work40%
Total price for full replacement of four tires and storage of one tire for 6 months20%
Price for full replacement of four tires20%
Total price for additional tire services15%
Discount percentage from catalog price for B-spare parts10%
Discount percentage from catalog price for B-spare parts (Part 5)5%
Discount percentage from catalog price for A-spare parts (Part 5)5%
Discount percentage from catalog price for A-spare parts5%
Discount percentage from catalog price for liquids, lubricants, and running consumables5%
Discount percentage from catalog price for liquids, lubricants, and running consumables (Part 5)3%
Distance of the contracting authority from the repair workshop (Part 5)Other
Discount percentage from catalog price for B-spare parts (Part 6)Price
Discount percentage from catalog price for A-spare parts (Part 6)Price
Hourly rate for maintenance and repair work / Hourly rate for diagnostics and electrical work (Part 6)Price
Discount percentage from catalog price for liquids, lubricants, and running consumables (Part 6)Price
Distance of the contracting authority from the repair workshop (Part 4)Other
Hourly rate for diagnostics and electrical workPrice
Wheel alignmentPrice
Distance of the contracting authority from the repair workshopOther
Maintenance and filling of air conditioning/conditioner (excluding gas cost)Price
Project Timeline

Tender Published

March 26, 2026

Deadline for Questions

April 08, 2026

Submission Deadline

April 15, 2026

Tender Opening

April 15, 2026

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Budget
€320,000
Duration
Not specified
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€265,238
Avg. Bids
2.7
Competition
Low
SME Winners
90%
843 tenders analyzed

Original Tender Description

The subject of the procurement is the regional vehicle repair and maintenance service (including tire changes and storage) for AS Eesti Post, including the purchase of necessary spare parts. Tire changes will only be carried out in Jõgeva, Paide, and Narva. The offered service includes regular maintenance and general repair (including emergency repairs) of out-of-warranty vehicles, excluding bodywork and vehicle wrapping.
Electronic Submission

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Requirements & Qualifications

16 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (5)
Technical (4)
Financial (3)
SUBMISSION REQUIREMENTS3
--Bids must be submitted in response to AS Eesti Post's invitation for tenders for vehicle repair and maintenance services, including the procurement of spare parts and accessories, in accordance with the Public Procurement Act.
--Bids will be evaluated based on the discounts for vehicle repair and maintenance services and spare parts, with the workshop's distance also being a factor.
--The tender is for vehicle repair and maintenance services, including the procurement of spare parts and accessories.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to exclusion grounds as described in the document '305685_korvaldamise_alused_ja_kvalifitseerimistingimused.pdf'.
ELIGIBILITY REQUIREMENTS5
--Bidders must comply with the tender conditions.
--Bidders must provide proof of representation authority.
--For joint tenders, a power of attorney must be submitted.
TECHNICAL CAPABILITY REQUIREMENTS4
--Bidders must be capable of performing vehicle repair, maintenance, and tire services.
--Services must cover various vehicle types and locations across four parts.
--For Part 5 (Fiat), bidders must have official Fiat post-warranty repair and maintenance rights and a suitable service point in Tallinn or Harjumaa for Fiat Ducato vans.
FINANCIAL REQUIREMENTS3
--Bidders must provide hourly rates for maintenance and repair work.
--Bidders must provide discount percentages for spare parts and consumables.
--Specific cost forms must be submitted for Parts 1, 2, 3, 4, 5, and 6, detailing hourly rates and discounts for spare parts and consumables.

Requirements Preview

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Documents

14 documents available with AI summaries

VastavustingimusedPDF
305685_vastavustingimused.pdf -- 52.3 KB

This compliance conditions document requires bidders to confirm adherence to tender terms, prove representation rights, and submit a power of attorney for joint bids.

Lisa 4 - Maksumuse vorm osale 1 (Dokumendi vorm)XLS
Lisa 4 - Maksumuse vorm osale 1.xlsx -- 20.2 KB

The bidder must submit a form detailing hourly rates for maintenance and repair work, as well as discount percentages for spare parts.

Lisa 5 - Maksumuse vorm osadele 2 ja 3 (Dokumendi vorm)XLS
Lisa 5 - Maksumuse vorm osale 2 ja 3.xlsx -- 19.9 KB

The bidder must submit a form detailing hourly rates for maintenance and repair work, as well as discounts for spare parts and consumables.

Lisa 6 - Maksumuse vorm osale 4 (Dokumendi vorm)XLS
Lisa 6 - Maksumuse vorm osale 4.xlsx -- 19.1 KB

This document is a cost form where the bidder must provide prices for services and discounts for spare parts and consumables for part 4.

Lisa 7 - Maksumuse vorm osale 5 (Dokumendi vorm)XLS
Lisa 7 - Maksumuse vorm osale 5 (Fiat).xlsx -- 19.3 KB

The bidder must submit Form Appendix 7 to specify pricing for vehicle repair and maintenance services and spare parts, including hourly rates and discounts.

Lisa 8 - Maksumuse vorm osale 6 (Dokumendi vorm)XLS
Lisa 8 - Maksumuse vorm osale 6 (Renault).xls... -- 19.1 KB

Bidders must submit pricing for vehicle maintenance, repair, and spare parts discounts for part 6.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305685_hindamiskriteeriumid.pdf -- 23.0 KB

The contracting authority will evaluate bids based on vehicle repair and maintenance services and spare parts discounts, with the workshop's distance also being a significant factor.

Kõrvaldamise alused ja kvalifitseerimistingimusedPDF
305685_korvaldamise_alused_ja_kvalifitseerimi... -- 9.3 KB

This document outlines the exclusion grounds and qualification conditions that bidders must meet to participate in the tender for vehicle repair and maintenance services.

Pakkumuse esitamise ettepanekDOC
20260324_Pakkumuse esitamise ettepanek_Sõiduk... -- 67.4 KB

AS Eesti Post invites bids for a simplified procurement procedure for vehicle repair and maintenance services, including the acquisition of spare parts and accessories, in accordance with the Public Procurement Act.

Lisa 10 - Omniva käitumiseeskiriDOC
Lisa 10 - Omniva käitumiseeskiri_EST.docx -- 34.2 KB

Partners must adhere to Omniva's code of conduct, covering human rights, working conditions, environment, business ethics, and anti-corruption, and provide evidence of compliance when requested.

Lisa 1 - Tehniline kirjeldus osadele 1-4DOC
Lisa 1 - Tehniline kirjeldus remonttöödele os... -- 44.7 KB

The contracting authority is seeking bids for vehicle repair, maintenance, and tire services, including spare parts and accessories, covering various vehicle types and locations across four lots.

Lisa 2 - Tehniline kirjeldus osale 5DOC
Lisa 2 - Tehniline kirjeldus osale 5 (Fiat).d... -- 34.5 KB

The contracting authority seeks post-warranty repair and maintenance services for Fiat Ducato vans in Tallinn or Harjumaa, requiring official Fiat service authorization and a suitable service point.

Lisa 3 - Tehniline kirjeldus osale 6DOC
Lisa 3 - Tehniline kirjeldus osale 6 (Renault... -- 34.8 KB

The bidder must have official Renault and Dacia manufacturer's service authorization and the capability to perform repair and maintenance services in at least Tallinn to service AS Eesti Post's vans.

Lisa 9 - Raamlepingu projektDOC
Lisa 9 - Raamlepingu_projekt_sõidukite_remont... -- 47.2 KB

This document is a framework agreement that defines the terms and legal framework for a contract for vehicle repair, maintenance, and the procurement of spare parts and accessories.

Documents Preview

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75
Good

Tender Quality Score

This tender for vehicle repair and maintenance services is generally well-structured with clear requirements and a reasonable process. However, it lacks explicit evaluation criteria and details on contract duration, impacting completeness and practicality.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement procedures, including proper CPV codes and a clear submission process. Deadlines appear reasonable. No disputes are noted. Regulatory compliance is assumed based on the provided information.

Clarity80/100

The description of services is clear, and technical requirements are documented across several appendices. The conditions for participation are specified. However, the absence of explicit evaluation criteria is a notable gap.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including estimated value and deadlines. However, the contract duration is not specified, and while many documents are attached, the absence of explicit evaluation criteria affects overall completeness.

Missing contract duration
Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable, and the use of e-procurement promotes fairness. Criteria for Parts 5 and 6 are specific but appear to be based on legitimate manufacturer authorizations rather than targeting specific companies.

Practicality65/100

E-submission is mandated, and document URLs are implicitly available through the tender portal. Financing conditions are stated, but the contract start date is missing. The lack of specified contract duration also impacts practicality.

Missing contract start date
Missing contract duration
Data Consistency90/100

Key fields such as title, reference, organization, and estimated value are populated. Dates are logical, and there are no indications of suspension or disputes. The structure of the tender is consistent.

Sustainability50/100

The tender mentions 'Green Procurement' as a characteristic, but no specific criteria or targets are detailed within the provided information. Social aspects and innovation are not explicitly addressed.

Lack of specific green procurement criteria
No explicit social or innovation criteria

Strengths

Clear description of services
Well-defined technical requirements for specific parts
Mandatory e-submission and e-procurement
Reasonable deadlines and disclosed value

Concerns

Missing explicit evaluation criteria
Unspecified contract duration
Lack of detail on sustainability aspects

Recommendations

1. Clearly define the evaluation criteria for bid assessment.
2. Specify the contract duration to provide bidders with complete information.
3. Elaborate on the 'Green Procurement' aspect with measurable targets.

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