Estonia25 days leftOpen

Framework agreement for Cisco products

Tender Overview

ORGANIZATION

AS Eesti Raudtee

LOCATION

Estonia, Estonia

VALUE

€550,000

DEADLINE

February 27, 2026 at 12:00

CATEGORY

Supplies

CPV CODE

32420000-3

REFERENCE

305318

Project Timeline

Contact Information

View Original

Original Tender Description

Raamlepingu sõlmimine 24 kuuks Cisco võrguseadmete, tarkvara ja nende tugiteenuste ostuks. Raamlepingu eeldatav ja maksimaalne maht on 550 000 eurot. Hanke ese on täpsemalt kirjeldatud HD Lisas 1.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must not have any grounds for exclusion (e.g., as confirmed by relying on other entities).
  • A bid submitted by a single bidder will be rejected.

ELIGIBILITY REQUIREMENTS

  • Submit a bid application.
  • Confirm the bid cost.
  • Provide proof of official Cisco partner status.
  • The partner status must be Global Gold, Gold, Premier, or Select Integrator/Provider.
  • Possess the right to supply products to Estonia.
  • Prove the right to supply to Estonia via web check or a manufacturer's confirmation letter.
  • The bid must be submitted in Estonian.
  • Sales authorization documents may be in Estonian or English.
  • If the bid contains documents in a language other than the submission language, it must be accompanied by a translation into Estonian.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Offer Cisco network equipment, software, and support services.
  • Supply new products from official channels.
  • Offer specified series of routers, switches, and wireless network devices as per the technical description.
  • For the first order, offer Cisco Catalyst 9300 24-port network devices and additional power supplies.
  • Ensure product registration.
  • Ensure a 60-day delivery time for the first order.
💰

FINANCIAL REQUIREMENTS

  • The bid cost is the sole evaluation criterion (100% weighting).
  • Confirm the bid cost.
  • Mini-competitions will be held based on the lowest price.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by 2026-02-27 12:00:00.
  • Prepare the bid in Estonian.
  • Sales authorization documents may be in Estonian or English.
  • If the bid contains documents in a language other than the submission language, it must be accompanied by a translation into Estonian.
  • Submit a participation application form (template HD Lisa 2).
  • Submit confirmation of the bid cost.
  • Submit proof of official Cisco partner status.
  • Prove the right to supply to Estonia via web check or manufacturer's confirmation letter.
  • If applicable, submit a power of attorney for the bidder's representative (template HD Lisa 3).
  • In case of a joint bid, submit a power of attorney for joint bidders (template HD Lisa 4).
  • If the bidder relies on the capacity of another entity, submit confirmations from that entity (template HD Lisa 51).
  • Fill in the procurement passport according to the guide (305318_hankepass_taiendavate_selgitustega.pdf).

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PDF
Vastavustingimused
Kvalifikatsiooninõuded305318_vastavustingimused.pdf6.9 KB
Summary:
This document outlines participation conditions, requiring a tender submission application, confirmation of bid cost submission, and proof of official Cisco partner status (e.g., Global Gold, Gold, Premier, Select Integrator/Provider) with the right to supply to Estonia, either via online verification or a manufacturer's confirmation letter.
DOC
HD Lisa 2 Hankemenetluses osalemise avaldus
Esitamise VormidHD Lisa 2 Riigihankes osalemise avaldus....36.3 KB
Summary:
This document is an application form for participation, requiring the bidder to provide company details and confirm agreement with the tender conditions.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305318_hindamiskriteeriumid.pdf5.0 KB
Summary:
This document outlines the tender evaluation criteria, where the sole criterion is the offer price (100% weight), detailing the submission of prices and the scoring methodology for the first order.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305318_hankepass_taiendavate_selgitusteg...67.4 KB
Summary:
AS Eesti Raudtee is entering into a 24-month framework agreement for the purchase of Cisco network equipment, software, and support services with an estimated value of up to €550,000, and this document serves as an explanatory guide for completing the ESPD, outlining the contracting authority's conditions and expected responses from the economic operator.
DOC
Pakkumuse kutse dokument
Hanke TingimusedA_Pakkumuse kutse dokument.docx43.3 KB
Summary:
This document invites companies to submit bids for a 24-month framework agreement for Cisco network equipment, software, and support services, under which mini-competitions will be held based on the lowest price, and warns that a sole bidder will be rejected.
DOC
HD Lisa 1.1 Tehniline kirjeldus (esimene tellimus)
Tehnilised SpetsifikatsioonidHD Lisa 11 Tehniline kirjeldus (esimene ...31.9 KB
Summary:
This document details AS Eesti Raudtee's requirements for Cisco Catalyst 9300 24-port network devices and additional power supplies, emphasizing the delivery of new products from official channels, including registration and a 60-day delivery period.
DOC
HD Lisa 1 Tehniline kirjeldus
Tehnilised SpetsifikatsioonidHD Lisa 1 Tehniline kirjeldus.docx31.2 KB
Summary:
This document outlines the technical requirements for a framework agreement for Cisco network equipment, software, and support services, emphasizing the supply of new products from official channels and specifying router, switch, and wireless device series.
DOC
HD Lisa 3 Pakkujat esindava isiku volikiri
VolikiriHD Lisa 3 Pakkujat esindava isiku voliki...25.8 KB
Summary:
This document is a power of attorney template authorizing a physical person to represent the tenderer in the public procurement, sign bid-related documents, and the procurement contract.
DOC
HD Lisa 4 Ühispakkujate volikiri
VolikiriHD Lisa 4 Ühispakkujate volikiri.docx23.0 KB
Summary:
This document is a power of attorney for joint bidders, authorizing one of them to act on behalf of all joint bidders in the public procurement and contract execution.
DOC
HD Lisa 5.1 Teise ettevõtja kinnitused
VastavusdeklaratsioonHD Lisa 51 Teise ettevõtja kinnitused.do...24.8 KB
Summary:
This document is a confirmation form for a third party/subcontractor, attesting to the absence of exclusion grounds, compliance with qualification criteria, and the bidder's reliance on their economic and technical capacity.
PDF
HD Lisa 6.1 Müügi raamleping üldtingimused
Lepingu MallHD Lisa 61 Müügi raamleping üldtingimuse...233.0 KB
Summary:
This document details the general terms and conditions for the Cisco products purchase-sale framework agreement, including definitions and the structure of contract documents.
DOC
HD Lisa 6.2 Müügilepingu eritingimused
Lepingu MallHD Lisa 62 Müügilepingu eritingimused.do...29.2 KB
Summary:
This document outlines the special conditions for the sales agreement, detailing contract parties, object, delivery terms, price, handover, warranty, and other contractual specifics for the Cisco products framework agreement.
PDF
HD Lisa 6.3 Müügilepingu üldtingimused
Lepingu MallHD Lisa 63 Müügilepingu üldtingimused.pd...107.4 KB
Summary:
This document contains the general terms and conditions for the AS Eesti Raudtee purchase-sale agreement, regulating contract documents, definitions, and interpretation within the framework agreement for Cisco products.
DOC
HD Lisa 6.4 Tellimiskirja projekt
Lepingu MallHD Lisa 64 Tellimiskirja projekt.docx94.6 KB
Summary:
This document is a draft order letter template outlining how the Buyer (AS Eesti Raudtee) would purchase products from a Seller, specifying quantity, price, delivery terms, and warranty conditions based on the seller's offer and technical specifications.
DOC
HD Lisa 6 Müügi raamleping eritingimused
Lepingu MallHD Lisa 6 Müügi raamleping eritingimused...34.8 KB
Summary:
This document outlines the special conditions for a framework agreement for the procurement of Cisco network equipment, software, and support services, detailing the procedures for mini-competitions based on the lowest price.

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74
Good

Tender Quality Score

This tender for Cisco network equipment and services demonstrates strong completeness and data consistency, with clear requirements and an objective evaluation criterion. However, the explicit requirement for Cisco products and specific partner statuses significantly limits competition and raises serious concerns regarding fairness.

Score Breakdown

Legal Compliance75/100

The tender generally complies with national procurement regulations, utilizing an ESPD and providing reasonable deadlines. The CPV code is appropriate. While the procedure type 'A' is somewhat generic, it is assumed to refer to a standard open procedure in Estonia. The brand-specific requirements, though a fairness concern, are not inherently illegal if properly justified.

Procedure type 'A' is generic and could benefit from more specific EU-standard terminology.
Clarity85/100

The tender description is clear, and requirements are well-documented across multiple attached files and AI-extracted summaries. Evaluation criteria (lowest price) and performance conditions are clearly referenced, ensuring good understanding for potential bidders.

Completeness90/100

All essential information, including title, reference, organization, financial details, timeline, and classification, is comprehensively provided. The tender includes 16 detailed documents, covering all aspects from technical specifications to contract templates, ensuring a complete information package.

Fairness30/100

While the tender offers full document access, discloses value, provides reasonable deadlines, and supports e-procurement, the explicit requirement for 'Cisco network equipment, software, and support services' and specific 'official Cisco partner status (Global Gold, Gold, Premier, or Select Integrator/Provider)' severely restricts competition. This indicates a high degree of tailoring to a specific brand and its authorized high-tier partners, significantly limiting market access for other qualified suppliers.

Requirements are tailored to a specific brand (Cisco) and specific high-tier partner statuses, severely limiting competition.
Practicality75/100

The tender supports electronic submission and e-procurement, enhancing accessibility and efficiency. The duration is clearly specified, and financing information is available through referenced contract documents. The lack of an explicit document URL is a minor omission, assuming access via the e-procurement portal.

Explicit document URL is not provided in the basic information.
Data Consistency95/100

All key fields are populated, and there are no detected suspensions or disputes. Dates are logical and consistent, indicating a well-structured and error-free data entry.

Sustainability60/100

The tender explicitly includes 'Green Procurement' and 'Innovation Focus' characteristics, which are positive steps towards sustainability. However, it lacks specific mention of social aspects and is not EU funded, which often correlates with higher sustainability standards.

No explicit social criteria are mentioned.
Not EU funded.

Strengths

Comprehensive documentation and detailed requirements.
Strong data consistency and logical timeline.
Clear evaluation criteria (lowest price) and objective process.
Support for electronic submission and e-procurement.
Inclusion of Green Procurement and Innovation Focus.

Concerns

Requirements are explicitly tailored to Cisco products and specific high-tier partner statuses, severely limiting competition.
Lack of explicit social criteria in sustainability aspects.
Procedure type 'A' is generic and could be more specific.

Recommendations

1. Review and justify the brand-specific requirements to ensure maximum competition, or consider performance-based specifications.
2. Integrate explicit social responsibility criteria into future tenders.
3. Clarify the exact procurement procedure type using standard EU terminology.

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Tender Quality Score
74/ 100 · Good

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