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DIGAR Cultural Heritage Portal Data and Citizen Science Development Stage: Part 1 (User Engagement)

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€150,000

DEADLINE

February 10, 2026 at 12:00

CATEGORY

Services

CPV CODE

72262000-9

REFERENCE

304668

Project Timeline

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Contact Information

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Original Tender Description

Hange on osa kultuuripärandi portaali DIGAR teisest arendusetapist, mille raames arendatakse edasi esimeses etapis valminud rakendust, pidades silmas andme- ja kodanikuteaduse vajadusi. Eesmärk on parandada teadlaste ja huviliste juurdepääsu digitaalsele kultuuripärandile, luues mugavamaid võimalusi ainese rikastamiseks ning kultuuripärandi (sh. kultuuripärandi andmete) rist- ja taaskasutamiseks teadustöös. Hankija tellib pakkujalt detailianalüüsi ning arendus- ja testimistööd.
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MANDATORY EXCLUSION GROUNDS

  • The bidder must meet the exclusion grounds outlined in the European Single Procurement Document (ESPD).
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must accept the terms and conditions of the draft procurement contract.
  • The bidder must accept the terms and conditions of the draft annex regarding personal data processing, acting as an authorized processor for the Estonian National Library (data controller).
  • The bidder must meet the qualification criteria outlined in the European Single Procurement Document (ESPD).
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TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must provide software development services for the first part of the DIGAR cultural heritage portal's data and citizen science development phase.
  • The scope of work must include detailed analysis, UX/UI design, development, testing, and data migration.
  • The bidder must provide a 12-month warranty period for the developed software.
  • The bidder must commit to fixing errors at their own expense during the warranty period.
  • The bidder must provide Estonian-language user support and error resolution within specified deadlines.
  • The bidder must propose a complete technical solution concept and action plan.
  • The technical solution concept and action plan must include a timeline, risk mitigation strategies, and team roles.
  • The bidder must assemble a team with the required composition, including: Project Manager, System Analyst, Data Scientist/Engineer/Analyst, Software Architect, Senior Developer, Designer, Tester, and DevOps/System Administrator.
  • Each team member must meet the specified work experience and previous project participation conditions for their respective role.
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FINANCIAL REQUIREMENTS

  • The bidder must submit an offer cost for the development work.
  • The offer cost must not exceed the estimated contract value of 150,000.0 EUR, as the contracting authority reserves the right to reject all bids if they exceed this amount.
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SUBMISSION REQUIREMENTS

  • The bidder must submit the bid by the deadline: 2026-02-10 12:00:00.
  • The bidder must submit an offer cost according to the specified requirements.
  • The bidder must submit a technical solution concept and action plan.
  • The technical solution concept and action plan must detail the timeline, risk mitigation, and team roles.
  • The bid must cover the entire scope of the procurement object, as it forms a single whole and cannot be divided.
  • The bid will be evaluated based on the cost of development work (40%) and the completeness of the technical solution concept and action plan (60%).

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PDF
Vastavustingimused
Tehnilised Spetsifikatsioonid304668_vastavustingimused.pdf7.4 KB
Summary:
This document outlines the requirements for submitting the offer cost, as well as the content for the technical solution concept and action plan, including the timeline, risk mitigation, and team roles.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304668_hindamiskriteeriumid.pdf4.9 KB
Summary:
This document describes the tender evaluation criteria and methodology, focusing on the cost of development work (40%) and the completeness of the technical solution concept and action plan (60%).
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304668_hankepass_taiendavate_selgitusteg...62.3 KB
Summary:
This document is an explanatory version of the European Single Procurement Document (ESPD), outlining the contracting authority's conditions for exclusion grounds and qualification criteria, and providing an overview of expected responses, but it is not to be filled out directly.
PDF
Hankelepingu kavand
Lepingu MallHankelepingu kavand.pdf216.6 KB
Summary:
This draft procurement contract outlines the terms for the DIGAR portal's data and citizen science development stage, defining the rights, obligations, and responsibilities of the contracting authority and the contractor.
PDF
Hankelepingu lisa 3 kavand - isikuandmete töötlemine
Lepingu MallHankelepingu lisa 3 kavand - isikuandmet...114.5 KB
Summary:
This document is a draft annex to the procurement contract, regulating the processing of personal data during the provision of software development services, defining the Estonian National Library as the data controller and the bidder as the authorized processor, and specifying the types of data processed and the purposes of processing.
PDF
Nõuded garantiile
Lepingu MallNõuded garantiile.pdf98.6 KB
Summary:
This document outlines the warranty requirements for software development, including a 12-month warranty period, the obligation to fix errors at the bidder's expense, and deadlines for Estonian-language user support and error resolution.
PDF
Nõuded Pakkuja meeskonnale
KvalifikatsiooninõudedNõuded Pakkuja meeskonnale.pdf133.6 KB
Summary:
This document outlines the required composition of the bidder's team and the necessary work experience and previous project participation conditions for each role (Project Manager, System Analyst, Data Scientist/Engineer/Analyst, Software Architect, Senior Developer, Designer, Tester, DevOps/System Administrator).
PDF
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidTehniline kirjeldus.pdf560.2 KB
Summary:
This document details the technical requirements for the first part of the DIGAR cultural heritage portal's data and citizen science development phase (user involvement), covering detailed analysis, UX/UI, development, testing, and data migration.

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75
Good

Tender Quality Score

This is a generally well-structured tender with clear requirements and transparent evaluation criteria, though the full technical content is difficult to assess due to unanalyzed attached documents. It demonstrates good compliance and fairness, but could improve on explicit sustainability criteria.

Score Breakdown

Legal Compliance75/100

Legal compliance is generally good, with reasonable deadlines (32 days), appropriate CPV codes, and no detected disputes. The tender is EU-funded and utilizes standard practices like ESPD and e-procurement. However, the 'N/A' codes for 'Type' and 'Procedure' are minor ambiguities.

•Minor ambiguity in procedure type and code (Type: T, Procedure: A, both Code: N/A)
Clarity80/100

The tender description, AI-extracted requirements, and evaluation criteria are clear and well-documented. Performance conditions, such as warranty and support, are also clearly stated. The primary concern for clarity stems from the inability to analyze the content of the 'Tehniline kirjelduse lisad 1-8' (.zip file), which may contain crucial technical details.

•Content of 'Tehniline kirjelduse lisad 1-8' (.zip) could not be analyzed, potentially impacting full clarity of technical details.
Completeness70/100

Most essential information, including basic details, financial data, timelines, and location, is comprehensively provided. Requirements and evaluation criteria are well-defined. However, the inability to process the content of the technical appendices in the .zip file means the full completeness of the detailed technical specifications cannot be verified from the provided data.

•Content of 'Tehniline kirjelduse lisad 1-8' (.zip) could not be analyzed, limiting the assessment of full technical completeness.
Fairness85/100

The tender demonstrates good fairness with a disclosed estimated value, reasonable preparation deadlines, and objective, transparent evaluation criteria (40% cost, 60% technical solution). E-procurement is enabled, ensuring equal access. While detailed team requirements are specified, they appear appropriate for a complex IT project of this nature and do not inherently suggest tailoring to a specific company.

Practicality65/100

Electronic submission is supported, and key dates like contract start and duration are clearly specified. Financing information is available. The absence of a direct document URL in the provided data is a minor practical detail for external access, but not a flaw in the tender's accessibility via an e-procurement platform.

•Direct document URL not provided in the tender information for external access.
Data Consistency90/100

Data consistency is high, with all key fields populated and logical, consistent dates for the procurement timeline. There are no reported suspensions or disputes, indicating a stable procurement process.

Sustainability50/100

The tender is EU-funded, which often implies higher standards. The project itself, focusing on a cultural heritage portal and citizen science, has an inherent innovative and societal value. However, explicit environmental or social sustainability criteria are not mentioned in the tender documentation.

•Lack of explicit environmental (green procurement) criteria.
•Lack of explicit social criteria.

Strengths

Clear project description and scope of work.
Transparent financial information and evaluation criteria.
EU-funded, often implying higher standards and robust oversight.
Electronic submission and e-procurement enabled for broad access.
Detailed team requirements, appropriate for a complex IT development project.

Concerns

Inability to analyze content of technical appendices (.zip file) impacts full assessment of clarity and completeness.
Lack of explicit environmental or social sustainability criteria.
Minor ambiguity in procurement procedure type and code.

Recommendations

1. Ensure all technical appendices are provided in easily analyzable and standard formats to enhance clarity and completeness.
2. Consider integrating explicit environmental and social sustainability criteria into future tenders, aligning with broader EU objectives.
3. Provide clear, standardized codes for procurement type and procedure to eliminate minor ambiguities.

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Tender Quality Score
75/ 100 · Good
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