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Tenders

Indoor maintenance cleaning

Open
Deadline
13 days left
April 09, 2026
Contract Details
Category
Services
Reference
304009
Value
€1,440,000
Location
Estonia
Published
March 09, 2026
CPV Code
Evaluation Criteria
Bid price100%
Project Timeline

Tender Published

March 09, 2026

Deadline for Questions

April 02, 2026

Submission Deadline

April 09, 2026

Tender Opening

April 09, 2026

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Budget
€1,440,000
Duration
Not specified
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€164,440
Avg. Bids
2.8
Competition
Low
SME Winners
87%
1,449 tenders analyzed

Original Tender Description

The purpose of the procurement is to acquire regular maintenance cleaning services for the indoor spaces of buildings of AS Tallinna Linnatransport at various sites (office spaces, depot buildings, end stations, and chemical toilets). Submission of a tender is conditional on familiarization with the site of contract performance. The tenderer must indicate which part of the procurement site they wish to visit by 18.03.2026 at the latest by email: kadri.sageus@tlt.ee.
Electronic Submission

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Requirements & Qualifications

16 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (2)
Technical (5)
Financial (3)
SUBMISSION REQUIREMENTS5
--Bidders must follow the instructions provided in the "Juhis pakkujale.docx" document.
--The "Hankepass" document is an initial declaration of the tenderer's compliance with the conditions and expected response format, but is not the document to be filled out for submission.
--If submitting as a joint tenderer, a power of attorney for joint tenderers is required.
MANDATORY EXCLUSION GROUNDS1
--None explicitly stated in the provided summaries.
ELIGIBILITY REQUIREMENTS2
--Tenderer must provide proof of environmental training for personnel and waste/resource monitoring procedures, or possess ISO 14001/EMAS certification or an eco-label.
--If relying on another entity's capabilities, a consent form from that entity is required, and they will be jointly liable for contract fulfillment.
TECHNICAL CAPABILITY REQUIREMENTS5
--The service must adhere to standard EVS 914:2020.
--The tender is divided into eight parts.
--Specific cleaning frequencies, methods, and handling of consumables for office spaces, kitchens, toilets, and corridors are detailed.
FINANCIAL REQUIREMENTS3
--The total value of the tender is 1,440,000.0 EUR.
--The primary weighting in the evaluation criteria is given to the cost of the bid.
--Bidders must submit the cost of their bid using the provided RHAD form 2 for each of the eight parts, detailing costs for various cleaning services and locations.

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Documents

20 documents available with AI summaries

VastavustingimusedPDF
304009_vastavustingimused.pdf -- 108.2 KB

The bidder must prove environmental training for staff and a waste/resource monitoring procedure, or possess ISO 14001/EMAS certification or an eco-label.

RHAD vorm 2 - Pakkumuse maksumus OSA 1XLS
RHAD vorm 2 - Pakkumuse maksumus OSA 1.xlsx -- 22.5 KB

This document is a form for the tender price, where the costs for interior maintenance cleaning for different objects and tasks must be filled in.

RHAD vorm 2 - Pakkumuse maksumus OSA 2XLS
RHAD vorm 2 - Pakkumuse maksumus OSA 2.xlsx -- 20.5 KB

Bidders must submit the completed RHAD Form 2, detailing the cost of interior maintenance cleaning services.

RHAD vorm 2 - Pakkumuse maksumus OSA 3XLS
RHAD vorm 2 - Pakkumuse maksumus OSA 3.xlsx -- 20.3 KB

The bidder must submit the cost form RHAD Form 2 Part III, detailing the costs for indoor maintenance cleaning services for various areas.

RHAD vorm 2 - Pakkumuse maksumus OSA 4XLS
RHAD vorm 2 - Pakkumuse maksumus OSA 4.xlsx -- 19.9 KB

This document is a form where the bidder must enter their bid price for providing indoor maintenance cleaning services.

RHAD vorm 2 - Pakkumuse maksumus OSA 5XLS
RHAD vorm 2 - Pakkumuse maksumus OSA 5.xlsx -- 19.8 KB

Bidders must submit a completed version of the cost form RHAD Form 2 Part 5, detailing their proposed costs for various cleaning services.

RHAD vorm 2 - Pakkumuse maksumus OSA 6XLS
RHAD vorm 2 - Pakkumuse maksumus OSA 6.xlsx -- 21.1 KB

Bidders must submit their tender cost form RHAD Vorm 2, detailing the expenses for various indoor maintenance cleaning services.

RHAD vorm 2 - Pakkumuse maksumus OSA 7XLS
RHAD vorm 2 - Pakkumuse maksumus OSA 7.xlsx -- 21.0 KB

This document is a tender cost form where prices for various indoor maintenance cleaning services must be filled in.

RHAD vorm 2 - Pakkumuse maksumus OSA 8XLS
RHAD vorm 2 - Pakkumuse maksumus OSA 8.xlsx -- 20.9 KB

The contracting authority requests the submission of a completed Part VIII of the tender cost form, detailing the costs for indoor maintenance cleaning services at various locations.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
304009_hindamiskriteeriumid.pdf -- 12.4 KB

The contracting authority describes the evaluation criteria for indoor maintenance cleaning bids, with the primary weight given to the bid price.

Hankepass täiendatavate selgitustegaPDF
304009_hankepass_taiendavate_selgitustega.pdf -- 77.8 KB

The tender pass is an initial self-declaration by the company, containing the contracting authority's conditions and the format of expected responses, but is not intended for completion.

Juhised pakkujaleDOC
Juhis pakkujale.docx -- 61.1 KB

This document provides instructions for bidders participating in the open procurement procedure "Indoor Maintenance Cleaning", outlining the tender procedure conditions and requirements.

Lisa 1: Tehniline kirjeldusDOC
Lisa 1 - Tehniline kirjeldus.docx -- 50.8 KB

The contracting authority is seeking indoor maintenance cleaning services for various facilities, adhering to standard EVS 914:2020, with the tender divided into eight lots.

Lisa 2: Hankelepingu projektDOC
Lisa 2 - Hankelepingu projekt.docx -- 36.6 KB

This document is a draft contract outlining the terms and legal framework for the indoor maintenance cleaning service.

RHAD vorm 1: Ühispakkujate volikiriDOC
RHAD vorm 1 - Ühispakkujate volikiri.docx -- 23.4 KB

This document is a joint bidder authorization letter, empowering one bidder to submit a tender on behalf of multiple joint bidders for the public procurement 'Indoor Maintenance Cleaning'.

RHAD vorm 3: Teise isiku nõusolek tuginemiseks tema andmeteleDOC
RHAD vorm 3 - Teise isiku nõusolek tuginemise... -- 30.8 KB

This document is a third-party consent form allowing the bidder to rely on their data in the "Indoor Cleaning" procurement, with the third party jointly and severally liable for contract fulfillment.

TK Lisa 1 – Objektide loetelu ja mahud koos koristussagedustegaXLS
TK Lisa 1 - Objektide loetelu ja mahud koos k... -- 27.1 KB

This document details the list of indoor maintenance cleaning objects, their sizes, and cleaning frequencies, which are necessary for preparing a bid.

TK Lisa 2 – Tööde üldine kirjeldusDOC
TK Lisa 2 - Tööde üldine kirjeldus.docx -- 45.0 KB

The tender document outlines the general description of indoor maintenance cleaning works, including the frequency, methods, and handling of consumables for offices, kitchens, restrooms, and corridors.

TK Lisa 3 – TLT puhastusteeninduse kvaliteediprofiilXLS
TK Lisa 3 – TLT puhastusteeninduse kvaliteedi... -- 20.9 KB

This document defines the quality levels required by Tallinna Linnatransport for cleaning services in different room types, including the condition of furniture, walls, floors, and ceilings.

TK Lisa 4 – Turvanõuded TLT hoonetes ja territooriumilDOC
TK Lisa 4 - Turvanõuded TLT hoonetes ja terri... -- 32.5 KB

The contracting authority requires bidders to adhere to security requirements, including entry and exit procedures for the territory, management of access permits, and undergoing security checks.

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75
Good

Tender Quality Score

This tender for indoor cleaning services is generally well-structured with clear technical specifications and eligibility criteria. However, it lacks explicit details on contract duration and financing conditions, impacting completeness and practicality.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations, including proper CPV codes and a clear procedure. Deadlines are reasonable. No disputes are noted. The presence of a contract draft and clear eligibility requirements contributes to legal compliance.

Clarity80/100

The description of services is clear, and technical requirements are well-documented, including specific standards (EVS 914:2020) and quality profiles. The division into parts is clearly stated. However, the financing condition is vague, referring only to the contract project.

Completeness70/100

Most basic information is present, including estimated value and deadlines. However, the contract duration is not explicitly specified, and financing conditions are only referenced in the contract draft, which could be more detailed upfront.

Missing contract duration
Financing conditions referenced only in contract draft
Fairness85/100

The tender promotes fairness through e-submission and e-procurement. Objective criteria are implied through technical specifications and quality profiles. The value is disclosed, and deadlines are reasonable. There are no apparent requirements tailored to specific companies.

Practicality65/100

E-submission and e-procurement are supported. However, the contract start date is not specified, and financing conditions are not detailed in the basic information, making it less practical for immediate financial planning by bidders.

Missing contract start date
Vague financing conditions
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no noted suspensions or disputes. Dates are logical and consistent across the provided information.

Sustainability50/100

The tender includes 'Green Procurement' as a characteristic and requires environmental training or certification, which is a positive step. However, there is no explicit mention of social aspects or innovation, and it is not indicated as EU funded.

No explicit social criteria
No explicit innovation focus

Strengths

Clear technical specifications and quality profiles
Mandatory environmental eligibility requirements
E-submission and e-procurement enabled
Division into manageable parts

Concerns

Missing explicit contract duration
Vague financing conditions
Lack of explicit social and innovation criteria

Recommendations

1. Clearly state the contract duration in the basic information.
2. Provide more specific details on financing conditions upfront.
3. Consider incorporating explicit social and innovation objectives.

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