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Tenders

Organization of events for the Social Insurance Board

Open
Deadline
25 days left
April 21, 2026
Contract Details
Category
Special
Reference
303358
Value
€600,000
Location
Estonia
Published
March 18, 2026
CPV Code
Evaluation Criteria
Service Description70%
Event organization service fee percentage of the cost of purchased services20%
Voluntary evaluation criterion – reduction of food waste10%
Project Timeline

Tender Published

March 18, 2026

Deadline for Questions

April 14, 2026

Submission Deadline

April 21, 2026

Tender Opening

April 21, 2026

Contract Start Date

May 31, 2026

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Budget
€600,000
Duration
36 months
Location
Estonia
Type
Special
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€100,264
Avg. Bids
2.6
Competition
Low
SME Winners
87%
624 tenders analyzed

Original Tender Description

The Social Insurance Board (hereinafter referred to as SKA or the Contracting Authority) wishes to find a service provider responsible for finding suitable premises, catering, and/or accommodation for various events. Events include cooperation meetings, development days, networking events, seminars, etc. Events can be in-person, virtual, or hybrid. The number of participants is up to 200 people. Events can take place anywhere in Estonia, and multiple events may occur simultaneously. A framework agreement will be concluded with one bidder for up to three years or until the contract volume is reached.
Green ProcurementElectronic Submission

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Requirements & Qualifications

18 requirements across 5 categories

Submission (9)
Mandatory (1)
Compliance (3)
Technical (3)
Financial (2)
SUBMISSION REQUIREMENTS9
--Bidders must confirm compliance with all tender document conditions.
--Bidders must submit a description of the service.
--Bidders must provide proof of project manager experience.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided documents.
ELIGIBILITY REQUIREMENTS3
--Bidders must confirm that their offer complies with all conditions set forth in the tender documents.
--Bidders must provide a description of the service.
--Bidders must prove the experience of the project manager.
TECHNICAL CAPABILITY REQUIREMENTS3
--The service provider must be capable of organizing various events (trainings, cooperation meetings, development days, etc.) throughout Estonia.
--This includes finding and organizing venues, catering, accommodation, and technical equipment.
--The services are closely related and form a cohesive whole, requiring integrated logistics, technical support, and catering.
FINANCIAL REQUIREMENTS2
--The total value of the tender is 600,000.0 EUR.
--The duration of the contract is 36 months.

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Documents

10 documents available with AI summaries

VastavustingimusedPDF
303358_vastavustingimused.pdf -- 9.2 KB

Bidders must confirm their offer meets all tender document conditions, including submitting a service description and proving project manager experience.

Keskkonnahoidlike sündmuste korraldamise juhendPDF
avaliku_sektori_keskkonnahoidlikke_sundmuste_... -- 236.1 KB

This guide outlines the minimum requirements and recommendations for organizing environmentally friendly events, including waste management, material usage, and catering.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
303358_hindamiskriteeriumid.pdf -- 5.1 KB

The tender evaluation will be based on service quality (70%) and service fee percentage (20%), with food waste reduction as an optional bonus point (10%).

Hankepass täiendatavate selgitustegaPDF
303358_hankepass_taiendavate_selgitustega.pdf -- 70.1 KB

The Procurement Pass (ESPD) is an initial self-declaration by the economic operator, containing the contracting authority's conditions and explanations, but is not intended for completion.

HindamismetoodikaDOC
303358_Hindamismetoodika.docx -- 39.8 KB

The tender document outlines the bid evaluation criteria and methodology, including the point allocation for service description, service fee percentage, and a voluntary criterion, to determine the most economically advantageous offer.

Raamlepingu Lisa 1 - Hankelepingu projektDOC
303358_Raamlepingu Lisa 1 - Hankelepingu proj... -- 30.5 KB

This document is a draft procurement contract outlining the terms of service provision, cost, and payment conditions for organizing events for the Social Insurance Board.

Raamlepingu projektDOC
303358_Raamlepingu projekt.docx -- 53.7 KB

This draft framework agreement outlines the terms and components of the contract for event organization services for the Social Insurance Board.

Sotsiaal ja eriteenuste erimenetluse kordDOC
303358_Sotsiaal ja eriteenuste erimenetluse k... -- 36.9 KB

This document outlines the general terms and conditions for the procurement of event organization services for the Social Insurance Board, including bid submission requirements and the process for requesting clarifications.

Tehniline kirjeldusDOC
303358_Tehniline_kirjeldus.docx -- 43.2 KB

The Social Insurance Board is seeking a service provider to organize various events (trainings, cooperation meetings, development days, etc.) across Estonia, including finding and arranging venues, catering, accommodation, and technical equipment.

Turu-uuringu protokollDOC
303358_Turu-uuringu protokoll.docx -- 29.4 KB

This market research protocol details information gathered during the preparation of a public procurement for event organization services, focusing on remuneration models to shape tender conditions.

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75
Good

Tender Quality Score

This tender for event organization services is generally well-structured, with clear evaluation criteria and a reasonable estimated value. However, it lacks specific details on mandatory exclusion grounds and could benefit from more explicit information regarding innovation and EU funding.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general legal requirements, including a clear procedure and proper CPV code. Deadlines are reasonable. No disputes are indicated. Regulatory compliance is assumed based on the provided information.

Clarity80/100

The description of services is clear, outlining the scope of event organization. Requirements are documented, and evaluation criteria are specified with relative weighting. Conditions for participation are generally clear.

Completeness70/100

Most basic information is present, including estimated value, duration, and contract start date. However, specific mandatory exclusion grounds are not detailed, and the full extent of attached documents beyond summaries is not fully ascertainable from the provided text.

Lack of detailed mandatory exclusion grounds.
Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable, and evaluation criteria are objective. E-procurement is specified. There are no apparent requirements tailored to specific companies.

Practicality65/100

E-submission and e-procurement are indicated. The contract start date is specified. Financing information is not explicitly detailed. The duration is clearly stated.

Financing information is not explicitly detailed.
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no indications of suspension or disputes. The dates provided are logically sequenced.

Sustainability50/100

Green procurement and social criteria are mentioned as characteristics. A guide for organizing environmentally friendly events is provided. However, there is no explicit focus on innovation, and it is not indicated if the tender is EU funded.

No explicit focus on innovation.
Not indicated if EU funded.

Strengths

Clear description of services and scope.
Well-defined evaluation criteria with relative weighting.
Indication of e-procurement and electronic submission.
Reasonable estimated value and contract duration.

Concerns

Lack of detailed mandatory exclusion grounds.
Absence of explicit innovation focus.
Unclear if the tender is EU funded.

Recommendations

1. Provide a detailed list of mandatory exclusion grounds.
2. Clarify the presence or absence of EU funding.
3. Elaborate on any specific innovation expectations for event organization.

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