Tenders

Rahvusvahelise õpetajaameti tippkohtumise (International Summit on the Teaching Profession, ISTP) korraldamisega seotud teenuste tellimine

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This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
October 31, 2025
Contract Details
Category
Services
Reference
299554
Value
€435,000
Location
Estonia
Published
September 25, 2025
CPV Code
Project Timeline

Tender Published

September 25, 2025

Deadline for Questions

October 24, 2025

Submission Deadline

October 31, 2025

Tender Opening

October 31, 2025

Contract Start Date

November 07, 2025

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Budget
€435,000
Duration
Not specified
Location
Estonia
Type
Services
Market Benchmark
Avg. Winning Price
€100,264
Avg. Bids
2.6
Competition
Low
SME Winners
87%
624 tenders analyzed

Original Tender Description

Hanke eesmärgiks on sõlmida teenusleping ühe pakkujaga, kes viiks läbi Rahvusvahelise õpetajaameti tippkohtumise (International Summit on the Teaching Profession, ISTP). Korraldusteenus hõlmab kõiki tehnilises kirjelduses kirjeldatud teenuseid.
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Requirements & Qualifications

30 requirements across 5 categories

Submission (8)
Mandatory (5)
Compliance (5)
Technical (8)
Financial (4)
SUBMISSION REQUIREMENTS8
--ESPD (extended) form via e-procurement system; upload XML if possible, PDF cover otherwise.
--Lisa 2 – signed declaration & acceptance statement.
--Lisa 4 – signed power-of-attorney (only if consortium).
MANDATORY QUALIFICATIONS5
--Proven track-record of end-to-end delivery of at least one international ministerial-level or 400+ delegate education conference within the last 5 years (to be listed in Lisa 6).
--In-house or directly contracted capability in all summit disciplines: event management, AV/lighting, décor build-up, catering co-ordination, security, medical, photography/video, simultaneous interpretation, guest/artist handling.
--Demonstrated experience designing and operating an on-site EXPO/booth area integrated into a conference.
COMPLIANCE REQUIREMENTS5
--No Russian or Belarusian ownership or subcontractors receiving >10 % of contract value (EU-sanctions clause).
--Acceptance of all Estonian Ministry of Education general terms, confidentiality rules and code of conduct (Lisa 2 declaration).
--Power-of-attorney for every consortium member appointing one lead bidder (Lisa 4 template).
TECHNICAL REQUIREMENTS8
--Deliver a 360° creative & technical production concept (65 % award weight) showing:
--– Deep alignment with ISTP 2026 theme “Roots & Wings” and Estonian identity.
--– Stage design, room décor, lighting plots, EdTech EXPO layout, signage plan.
FINANCIAL REQUIREMENTS4
--Bid price must stay within the estimated budget ceiling of 435 000 EUR all-inclusive.
--Submit fully completed Lisa 5 pricing schedule broken down by service block (concept, décor, AV, EXPO, etc.) with fixed unit prices and total sum.
--Keep offer valid for 90 days from tender deadline.

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Documents

12 documents available with AI summaries

VastavustingimusedPDF
299554_vastavustingimused.pdf -- 12.1 KB

This compliance document only sets mandatory EU-sanctions screening (no >10% of contract value via Russian-linked subcontractors) and routine joint-bid/ confidentiality rules; the actual technical requirements, qualification thresholds and award criteria for the International Summit on the Teaching Profession must be read in the full tender dossier before deciding to bid.

Lisa 12 RiskiplaanDOC
LISA 12 Riskiplaan.docx -- 16.0 KB

This appendix is merely an empty risk-plan template that bidders must complete (mandatory submission) by listing up to 10 perceived project risks, their 1–5 probability/impact scores and mitigation measures—showing the ministry expects proven event-risk-management experience but revealing no further qualification thresholds or evaluation weightings.

Lisa 2 Avaldus ja kinnitusedDOC
Lisa 2 Avaldus ja kinnitused.docx -- 17.1 KB

This is merely a bidder’s declaration form (Lisa 2) in which you must confirm—under penalty of exclusion—that you accept all Estonian Ministry of Education terms, meet every (unspecified) qualification, will keep the offer valid for 3 months and, if bidding as a consortium, list all members and their registry codes; no technical requirements, evaluation criteria or mandatory deliverables are shown here.

Lisa 5 Detailne hinnapakkumusXLS
Lisa 5 Detailne hinnapakkumus.xlsx -- 15.2 KB

This pricing-schedule appendix simply lists the ISTP summit production services—concept, room décor, A/V/lighting, EdTech expo—without stating any mandatory qualifications, evaluation weights or minimum requirements, so bidders must await the full technical specification to decide whether to bid.

Lisa 6 Meeskonna kirjeldus ja meeskonnaliikmete andmedDOC
Lisa 6 Meeskonna kirjeldus ja meeskonnaliikme... -- 17.7 KB

This document (Lisa 6) is a mandatory submission form requiring bidders to list and prove relevant experience for the ISTP summit by detailing their proposed team’s key roles—Project Manager, Delegate Manager, Technical Project Manager—and completing tables that show each member’s past project names, periods, clients, and services delivered.

Hankepass rahvusvahelises formaadis (ESPD) v2.0 laiendatudXML
299554_ESPD_v2.0_laiendatud.xml -- 290.2 KB

ESPD vorm 2.0 laiendatud versioon rahvusvahelises formaadis, mida hankelepingu sõlmimisel osalejad peavad kohustuslikult täitma.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
299554_hindamiskriteeriumid.pdf -- 5.4 KB

This is a 100%-mandatory full-service tender where the Ministry of Education will award the ISTP 2026 summit contract to the bidder that submits the lowest total price (15 %) and, above all, delivers a 65 %-weighted, visually and technically detailed production concept proving deep understanding of the event’s goals, audience and Estonian identity, plus convincing plans for risk mitigation, green solutions and an on-site EXPO area—so only experienced end-to-end international conference organisers with strong creative, technical and sustainability credentials should bid.

Hankepass täiendatavate selgitustegaPDF
299554_hankepass_taiendavate_selgitustega.pdf -- 69.9 KB

This is only the ESPD cover sheet for the Estonian Ministry of Education’s open tender to organise the 2025 International Summit on the Teaching Profession; it lists no mandatory requirements, selection/exclusion criteria or minimum qualifications—companies must wait for the full technical specification to decide whether to bid.

Lisa 10 ISTP 2026 loovlahendus (CVI)PDF
Lisa 10 ISTP 2026 loovlahendus (CVI).pdf -- 5.9 MB

This document is a creative style guide (not a tender specification) that presents the mandatory visual identity for Estonia’s 2026 International Summit on the Teaching Profession—bidders must adopt the supplied mycorrhiza-inspired logo (beige or dark-green preferred), Inter/Roboto fonts and four-colour palette in all summit materials.

Lisa 11 ISTP 2026 tippkohtumise teemade ükslehtPDF
Lisa 11 ISTP 2026 tippkohtumise teemade üksle... -- 157.7 KB

This one-page “theme brief” only sets the visionary agenda for the 2026 International Summit on the Teaching Profession (ISTP) and does not state any mandatory deliverables, qualification criteria, evaluation method or budget, so it cannot be used to decide whether to bid; companies must wait for the full technical specification and procurement documents from Estonia’s Ministry of Education and Research.

Lisa 4 Ühise pakkumuse volikiriDOC
Lisa 4 Ühise pakkumuse volikiri.docx -- 14.8 KB

This document is merely a template power-of-attorney form that any consortium member must sign to authorise one of their group to act on their behalf in the ISTP summit procurement; it contains no requirements, selection criteria or technical obligations for bidders.

Selgitav dokument koos lisadegaPDF
Selgitav dokument_ ISTP korraldamine.pdf -- 645.2 KB

The Estonian Ministry of Education seeks a single full-service contractor (no geographic restrictions beyond Russia/Belarus exclusion) to plan, coordinate and deliver every aspect of the 13 April 2026 International Summit on the Teaching Profession—including event management, catering, AV, security, medical, décor, photography, video and artist services—so bidders must demonstrate proven end-to-end conference-organizing capacity and supply-chain management rather than holding specific certifications.

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