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Tenders

Supply and Distribution of Sandwiches and Food To-Go

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 10, 2026
Contract Details
Category
Open Procedure
Reference
011727-2026
Value
£400,000
Location
Hampshire and Isle of Wight, United Kingdom
Published
August 23, 2026
CPV Code
Project Timeline

Tender Published

February 10, 2026

Deadline for Questions

March 03, 2026

Submission Deadline

March 10, 2026

Contract Start Date

March 31, 2026

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Budget
£400,000
Duration
48 months
Location
Hampshire and Isle of Wight
Type
Open Procedure
62
Quality Score/100
Good

Original Tender Description

This Framework Agreement covers the supply of the Goods to customers of Hampshire County Council (County Supplies), and other members of the Central Buying Consortium. For more details regarding members, please refer to Paragraph 2.5 in the Invitation to Tender. Delivery locations may include but not be limited to Local Authority offices, Adult Health and Social Care establishments, Schools, Countryside Services, Hampshire and Isle of Wight Fire and Rescue Service establishments, Hampshire and Isle of Wight Constabulary establishments, and other external customers of Hampshire County Council (County Supplies). This Framework Agreement contains three Lots, covering the following areas: Lot 1 - Sandwiches, Rolls, Baguettes, Wraps and Paninis Lot 2 - Salads and Pastas Lot 3 - Platters, Pastry Products and Other Food-To-Go Items

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Requirements & Qualifications

11 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (4)
Technical (2)
Financial (2)
SUBMISSION REQUIREMENTS2
--Submit the bid by the deadline: 2026-03-10T14:00:59+00:00.
--Refer to Paragraph 2.5 in the Invitation to Tender for details regarding Central Buying Consortium members.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are provided in the available information.
ELIGIBILITY REQUIREMENTS4
--Be a supplier capable of supplying prepared sandwiches, rolls, baguettes, wraps, paninis, salads, pastas, platters, pastry products, and other food-to-go items.
--Be able to deliver goods to customers of Hampshire County Council (County Supplies) and other members of the Central Buying Consortium.
--Be able to deliver to various public sector establishments including Local Authority offices, Adult Health and Social Care establishments, Schools, Countryside Services, Hampshire and Isle of Wight Fire and Rescue Service establishments, and Hampshire and Isle of Wight Constabulary establishments.
TECHNICAL CAPABILITY REQUIREMENTS2
--Capability to supply goods across three distinct Lots: Lot 1 (Sandwiches, Rolls, Baguettes, Wraps and Paninis), Lot 2 (Salads and Pastas), and Lot 3 (Platters, Pastry Products and Other Food-To-Go Items).
--Capability to distribute goods to the specified delivery locations within Hampshire and Isle of Wight.
FINANCIAL REQUIREMENTS2
--No specific financial requirements (e.g., minimum turnover, financial ratios) are provided in the available information.
--Be able to fulfill a contract with an estimated value of 400,000 EUR over 48 months.

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Documents

3 documents available with AI summaries

OCDS RecordDOC
011727-2026_ocds_record.json

This OCDS record provides structured, machine-readable metadata for the Hampshire County Council's framework agreement tender for prepared sandwiches and other food-to-go items, including details about the contracting authority and publication.

OCDS Release PackageDOC
011727-2026_ocds_release.json

This OCDS Release Package provides structured data detailing a framework agreement from Hampshire County Council for the supply of prepared food items across three lots, including sandwiches, salads, and platters, to various public sector establishments.

Official PDF VersionPDF
011727-2026_official.pdf

This framework agreement seeks suppliers for sandwiches, salads, pastas, platters, and other food-to-go items for Hampshire County Council and Central Buying Consortium members, with an estimated value of £400,000 over four years.

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62
Good

Tender Quality Score

This tender documentation provides a clear description of the services required but suffers from significant deficiencies in critical areas such as evaluation criteria, specific financial requirements, and the absence of electronic submission.

Score Breakdown

Legal Compliance75/100

The tender generally adheres to legal requirements, with a clearly defined open procedure and appropriate CPV codes. No disputes or suspensions are noted. However, the explicit reveal date is missing, which is a minor disclosure gap.

Missing explicit reveal date
Clarity50/100

While the description of the goods and the division into lots is clear, the complete absence of specified evaluation criteria, specific financial requirements, and mandatory exclusion grounds significantly reduces clarity for potential bidders.

Missing evaluation criteria
No specific financial requirements provided
Completeness60/100

Basic information such as title, reference, organization, value, and duration are present. However, the critical omission of evaluation criteria, specific financial requirements, and mandatory exclusion grounds renders the tender incomplete for comprehensive bidding.

Missing evaluation criteria
No specific financial requirements provided
Fairness55/100

The lack of transparent and objective evaluation criteria is a major fairness concern, as bidders cannot understand how their proposals will be judged. The absence of electronic submission also limits equal access for all potential suppliers.

Missing evaluation criteria
No electronic submission option
Practicality65/100

The contract start date and duration are clearly specified. However, the absence of electronic submission is a significant practical drawback in modern procurement, potentially increasing administrative burden for bidders.

No electronic submission option
Data Consistency90/100

The data provided is largely consistent, with logical dates and no noted disputes. Minor inconsistencies include empty fields for 'Liable Person' and procedure codes.

Some key fields are empty (e.g., Liable Person, procedure codes)
Sustainability20/100

This tender completely lacks any mention of green procurement criteria, social aspects, or an innovation focus, missing opportunities to incorporate broader public value objectives.

No green procurement criteria
No social aspects included

Strengths

Clear description of goods and scope
Value and duration clearly specified
OCDS data provided for transparency
Well-defined lots for different product categories
No disputes or suspensions reported

Concerns

Missing evaluation criteria (major concern)
No specific financial requirements or mandatory exclusion grounds
Absence of electronic submission option
Complete lack of sustainability, social, or innovation considerations
Missing explicit tender reveal date

Recommendations

1. Mandatory: Include clear and objective evaluation criteria in the tender documents to ensure fairness and transparency.
2. Improve: Provide specific financial requirements and mandatory exclusion grounds to give bidders a complete picture.
3. Modernize: Implement electronic submission to enhance accessibility and efficiency for all potential suppliers.

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