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Tenders

Finance and HR System(s)

Open
Deadline
311 days left
February 01, 2027
Contract Details
Category
Restricted Procedure
Reference
023781-2026
Value
£7,046,000
Location
West Midlands, United Kingdom
Published
March 19, 2026
CPV Code
Project Timeline

Tender Published

March 16, 2026

Deadline for Questions

January 25, 2027

Submission Deadline

February 01, 2027

Contract Start Date

February 01, 2027

Budget
£7,046,000
Duration
98 months
Location
West Midlands
Type
Restricted Procedure
75
Quality Score/100
Good

Original Tender Description

Walsall Housing Group Limited (trading as “whg”) is registered with the Regulator of Social Housing, as a registered Provider of Social Housing (L4389), as a company limited by guarantee at Companies House (04015633) and as a registered charity (1108779) with its main operating subsidiaries & entities and all future operating subsidiaries & entities. whg is procuring for and on behalf of its subsidiaries and potentially Aspire Housing Limited. whg requires a wholistic software solution for both finance and HR systems including the build and run phases of such systems. In an ideal world the Finance and HR system will come hosted on the same platform to provide a consistent look and feel across its back office and self-service functions. The Finance and HR systems may be provided as separate products/solutions however seamless integration must be demonstrated. whg anticipated key dates in relation to the Contract are detailed in the tender documentation and split between Mobilisation / Build, License Minimum term with the option to extend at whg’s sole discretion. An outline is provided below: • HR System o Mobilisation / Build Period: February 2027 o Go Live: January 2028 o Minimum term: 7 years and 3 months with the option to extend for further periods of up to 5 (five) years at whg’s sole discretion. • Finance System o Mobilisation / Build Period: February 2027 o Go Live: April 2028 o Minimum term: 7 years with the option to extend for further periods of up to 5 (five) years at whg’s sole discretion. whg and Aspire Housing are in early talks around a potential merger of the two organisations to create a new housing association with over 32,000 homes across their Midlands heartlands. The merger would see the creation of a new housing association, building on an existing footprint across the West Midlands and Staffordshire. Under the proposals, whg and Aspire aim to bring together the best from both organisations to provide excellent housing services, create more regional growth opportunities and build more affordable homes for people in local communities. The estimated contract value includes an allowance for the merger proportion (35%) of licenses and additional costs associated with implementation/build phase over the term including the extension options. Please see the tender documentation for the full description and requirements.

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Requirements & Qualifications

20 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (9)
Technical (5)
Financial (2)
SUBMISSION REQUIREMENTS3
--Bidders must refer to the tender documentation for the full description and requirements.
--Bidders must adhere to the specified deadline for submission.
--Bidders must provide requirements in English, Estonian, Latvian, Polish, and Lithuanian.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be in any of the mandatory exclusion grounds as defined in the tender documentation.
ELIGIBILITY REQUIREMENTS9
--Bidders must be registered with the Regulator of Social Housing (if applicable).
--Bidders must be a company limited by guarantee (if applicable).
--Bidders must be a registered charity (if applicable).
TECHNICAL CAPABILITY REQUIREMENTS5
--The proposed solution must be a wholistic software solution for both finance and HR systems.
--The solution must include capabilities for both build and run phases.
--Ideally, the Finance and HR systems will be hosted on the same platform to provide a consistent look and feel.
FINANCIAL REQUIREMENTS2
--Bidders must be able to demonstrate financial stability to undertake a contract of this value and duration.
--The estimated contract value includes an allowance for a merger proportion (35%) of licenses and additional costs associated with implementation/build phase over the term including extension options.

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75
Good

Tender Quality Score

This tender for Finance and HR systems is generally well-structured with clear objectives and a substantial estimated value. Key areas for improvement include the availability of tender documentation content and explicit evaluation criteria.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement practices with a clear CPV code and a defined procedure. Deadlines appear reasonable given the scope. The absence of explicit mention of disputes or regulatory compliance issues in the provided data suggests a moderate level of legal compliance. However, the lack of a reveal date for the full tender documentation is a minor concern.

Clarity80/100

The description of requirements for a holistic Finance and HR system, including build and run phases, is clear. The distinction between same-platform hosting and seamless integration is well-articulated. The AI-extracted requirements further detail the expected capabilities. The primary clarity issue stems from the lack of accessible tender documentation content.

No document content available
Completeness70/100

Essential information such as title, reference, organization, estimated value, contract duration, and start date are present. The CPV code and NUTS code are also provided. However, the lack of accessible tender documentation content significantly impacts completeness, as the full scope of requirements and conditions is not immediately verifiable.

No document content available
Fairness85/100

The tender appears fair, with a disclosed estimated value and objective criteria implied by the technical and functional requirements. The procedure is competitive. The potential merger with Aspire Housing Limited is disclosed, which is transparent. The main concern is the lack of immediate access to the full tender documentation, which could hinder a complete understanding of fairness for all potential bidders.

No document content available
Practicality65/100

The tender specifies a contract start date and duration. However, the absence of explicit mention of e-submission and the lack of accessible tender documentation limit the assessment of practicality. The financing information is not detailed in the provided snippet.

No e-submission
No document content available
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated logically. There are no indications of suspension or disputes. The contract start date aligns with the mobilization/build periods, indicating good data consistency.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is also not indicated as EU funded. This suggests a moderate score as these aspects are not a primary focus in the provided information.

Not green procurement
No social criteria

Strengths

Clear title and reference number
Well-defined scope for Finance and HR systems
Substantial estimated value disclosed
Competitive flexible procedure indicated

Concerns

No tender document content available for review
Missing explicit evaluation criteria
No mention of e-submission
Lack of explicit sustainability criteria

Recommendations

1. Provide full access to tender documentation for all potential bidders.
2. Clearly outline the evaluation criteria to ensure transparency.
3. Specify the e-submission process.

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