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Ordering of Data Protection and Copyright Training

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Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
April 02, 2026
Contract Details
Category
Special
Reference
307145
Value
€8,000
Location
Estonia
Published
March 06, 2026
CPV Code
Evaluation Criteria
Description of the bid content60%
Total cost of the bid40%
Project Timeline

Tender Published

March 06, 2026

Deadline for Questions

March 26, 2026

Submission Deadline

April 02, 2026

Tender Opening

April 02, 2026

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Budget
€8,000
Duration
13 months
Location
Estonia
Type
Special
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€50,129
Avg. Bids
2.8
Competition
Low
SME Winners
99%
246 tenders analyzed

Original Tender Description

The subject of the procurement is the development of a training program on data protection and copyright and the delivery of two training sessions, one in Tallinn and one in Tartu. The training is aimed at science advisors and other officials supporting policy-making who deal with issues of scientific data, research reports, and intellectual property (including copyright) in their work. Training must be conducted within 12 months of the conclusion of the contract.
EU FundedElectronic Submission

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Win Strategy

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65%
Estimated Win ProbabilityModerate Fit

This tender requires a tailored training plan and practical delivery on data protection and copyright for public officials. Success hinges on demonstrating deep subject matter expertise, a practical and engaging training methodology, and a clear understanding of the target audience's needs. Competitive pricing and a robust, compliant bid are essential.

Key Winning Messages

Expert-led, practical training designed for policy-supporting officials, ensuring actionable knowledge in data protection and copyright.

Proven ability to develop and deliver engaging, relevant training content that addresses the specific needs of the Estonian Research Council's target audience.

A compliant and cost-effective solution that meets all tender requirements and delivers exceptional value.

Key Opportunities
Lack of specified evaluation criteria presents an opportunity to define perceived value through a strong proposal.
The specific target audience (research advisors and policy-supporting officials) allows for highly tailored content development.
The relatively small budget (8000 EUR) suggests a focus on efficiency and clear value for money, rather than extensive customization or complex methodologies.
Key Challenges
Absence of explicit evaluation criteria makes it difficult to prioritize bid elements for maximum scoring.

Focus on demonstrating excellence in all stated requirements, particularly the training plan and practical delivery, assuming these will be implicitly weighted. Highlight the expertise of trainers and the practical applicability of the training content.

Potential for multiple bidders with similar core competencies, leading to price competition.

Emphasize unique selling points in the training methodology, trainer qualifications, and the specific relevance of the content to the Estonian Research Council's mandate. Clearly articulate the value proposition beyond just the price.

Ideal Bidder Profile
An established training provider with proven experience in delivering specialized legal and compliance training, particularly in data protection (e.g., GDPR) and intellectual property law. They should possess a strong track record of developing practical, engaging training materials and have trainers with relevant academic and practical experience. Experience working with public sector entities or research institutions would be advantageous.
Key Requirements
Develop a training plan for data protection and copyright training.
Conduct two practical training sessions in Tallinn and Tartu.
Bidders must prove they have no tax debt for state taxes, payments, or environmental fees.
Bidders must prove they have no debt for tax or social security contributions in their country of residence.
Prepare a training plan.
Key Discriminators
Demonstrated expertise in applying data protection and copyright principles specifically within the research and policy-making context of Estonia.
Innovative and engaging training delivery methods that go beyond standard lectures, incorporating case studies relevant to scientific data and intellectual property.
Highly qualified trainers with a blend of academic knowledge and practical experience in both data protection and copyright law, ideally with experience in the public sector or research environment.
Social Value Opportunities
While not explicitly required, a commitment to using sustainable materials for any printed training aids (if applicable) or promoting digital-first delivery can be a subtle differentiator.
Bid Focus Areas
Training Plan Development

Develop a comprehensive, detailed, and practical training plan that clearly outlines learning objectives, modules, methodologies, and assessment strategies. Ensure it directly addresses the needs of policy-supporting officials dealing with scientific data and IP. Highlight the practical application of knowledge.

Training Delivery Capability

Showcase the experience and qualifications of the proposed trainers. Emphasize their ability to deliver engaging and interactive sessions in both Tallinn and Tartu, demonstrating logistical capability and understanding of the local context.

Compliance and Eligibility

Ensure all mandatory exclusion grounds and eligibility requirements are met and clearly documented. Provide all necessary declarations and proofs without delay. This is a non-negotiable prerequisite.

Recommendations6
Develop a highly specific and practical training plan.
CriticalHigh effort

The training plan must go beyond generic content. It should detail how the training will equip officials to handle scientific data protection (e.g., GDPR implications for research data) and copyright issues related to research outputs and intellectual property. Include interactive elements, case studies relevant to the Estonian research landscape, and clear learning outcomes.

Directly addresses a core requirement and demonstrates understanding of the client's needs.
Emphasize trainer expertise and practical experience.
HighMed effort

Since evaluation criteria are not specified, highlight the qualifications and relevant experience of the proposed trainers. Showcase their expertise in data protection and copyright law, and importantly, their experience in training public officials or individuals in similar roles. Provide brief bios and highlight specific achievements.

Builds confidence in the quality of delivery and subject matter expertise.
Propose an engaging and interactive training methodology.
HighMed effort

While not explicitly stated, a 'practical' training implies more than just lectures. Suggest interactive elements like Q&A sessions, group discussions, problem-solving exercises, or short quizzes to reinforce learning and ensure engagement. This can set the bid apart from more traditional approaches.

Enhances perceived value and effectiveness of the training.
Ensure absolute compliance with exclusion and eligibility criteria.
CriticalLow effort

Thoroughly review and provide all required documentation to prove no tax debt and no social security arrears. Double-check all declarations and confirmations. Any omission here will lead to immediate disqualification.

Prevents disqualification and ensures the bid is considered.
Clearly articulate value for money.
MediumMed effort

Given the budget, demonstrate how the proposed training offers the best value. This can be done by showing the depth and relevance of the content, the quality of the trainers, and the practical outcomes, rather than just focusing on being the lowest price.

Addresses the implicit need for cost-effectiveness within the budget.
Consider a digital-first approach for materials.
LowLow effort

If any training materials are to be provided, suggest a digital format to minimize environmental impact. This aligns with broader sustainability trends, even if not a direct tender requirement.

Subtle positive impression, aligns with modern procurement expectations.
Competitive Positioning
Position the bid as the most practical and expert-led solution specifically designed for the unique needs of Estonian policy-supporting officials in the research domain. Highlight the direct relevance of the training content and the practical skills participants will gain, rather than generic legal knowledge.

Competitors

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Requirements & Qualifications

12 requirements across 5 categories

Submission (3)
Mandatory (2)
Compliance (4)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS3
--Submit a training plan.
--Confirm submission of the bid.
--Indicate business secrets.
MANDATORY EXCLUSION GROUNDS2
--Bidders must prove they have no tax debt for state taxes, payments, or environmental fees.
--Bidders must prove they have no debt for tax or social security contributions in their country of residence.
ELIGIBILITY REQUIREMENTS4
--Bidders must provide a power of attorney for joint bidders.
--Bidders must indicate business secrets.
--Bidders must confirm submission of the bid.
TECHNICAL CAPABILITY REQUIREMENTS2
--Develop a training plan for data protection and copyright training.
--Conduct two practical training sessions in Tallinn and Tartu.
FINANCIAL REQUIREMENTS1
--The total value of the tender is 8000.0 EUR.

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Documents

5 documents available with AI summaries

VastavustingimusedPDF
307145_vastavustingimused.pdf -- 7.5 KB

This compliance conditions document outlines requirements for joint bidder power of attorney, business secret declaration, confirmation of bid submission, and training program preparation for the data protection and copyright training tender.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307145_hindamiskriteeriumid.pdf -- 3.1 KB

The contracting authority will evaluate bids based on content (60%) and cost (40%), with the best content and lowest price receiving the highest scores.

Kõrvaldamise alused ja kvalifitseerimistingimusedPDF
307145_korvaldamise_alused_ja_kvalifitseerimi... -- 3.4 KB

Bidders must confirm they have no outstanding national tax, payment, or environmental tax debt, nor tax or social security contribution arrears in their country of residence.

HankedokumentDOC
Hankedokument IO koolitus.docx -- 47.1 KB

The Estonian Research Council is seeking a training service provider for data protection and copyright topics, including the development of a training plan and the delivery of two practical training sessions in Tallinn and Tartu.

Hankelepingu projektDOC
Hankelepingu projekt.docx -- 40.4 KB

This draft tender contract outlines the terms for procuring data protection and copyright training, including the subject matter, price, and payment details.

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75
Good

Tender Quality Score

This tender for data protection and copyright training is generally well-structured, with clear requirements and a reasonable process. However, it lacks explicit sustainability considerations and could benefit from more detailed documentation regarding financing.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with standard procurement regulations, including the use of a proper CPV code and a clear procedure. Deadlines are reasonable, and no disputes are indicated. The presence of mandatory exclusion grounds and eligibility requirements suggests adherence to legal frameworks.

Clarity80/100

The description of the training subject matter and target audience is clear. The AI-extracted requirements and document summaries provide a good overview of what is expected. The evaluation criteria are specified, although the detailed weighting is not fully elaborated in the provided text.

Completeness70/100

Most basic information is present, including the estimated value, contract duration, and deadlines. However, specific details on financing sources or mechanisms are not explicitly stated, which could be considered a minor omission.

Fairness85/100

The tender promotes fairness through electronic submission and e-procurement. The evaluation criteria are stated to be based on relative weighting, suggesting an objective approach. There are no immediately apparent requirements tailored to specific companies, and full document access is implied by the document count.

Practicality65/100

The tender specifies electronic submission and e-procurement, which enhances practicality. The contract start date is implicitly linked to the contract duration after the deadline. However, detailed financing information is missing, and the URL for accessing full tender documents is not provided in this summary.

•Missing URL for full tender documents
Data Consistency90/100

Key fields such as title, reference, organization, and deadlines are populated. The dates provided are logical and do not indicate any inconsistencies. There are no reported suspensions or disputes, contributing to high data consistency.

Sustainability50/100

The tender is marked as 'EU Funded,' which implies adherence to certain EU standards. However, there are no explicit mentions of green procurement, social aspects, or innovation within the provided tender details, leading to a moderate score in this category.

•No explicit green procurement criteria
•No explicit social criteria

Strengths

Clear description of training needs and target audience
Use of e-procurement and electronic submission
Reasonable deadlines and clear procedure
Mandatory exclusion and eligibility criteria present

Concerns

Lack of detailed financing information
Absence of explicit sustainability criteria (green, social, innovation)
Missing URL for full tender documents in this summary

Recommendations

1. Include detailed information on financing sources and payment terms.
2. Incorporate specific criteria for green procurement, social responsibility, or innovation to enhance sustainability.
3. Provide a direct URL for accessing all tender documents.

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