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Reconstruction Repair of Aruküla Road

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 26, 2026
Contract Details
Category
Construction
Reference
306944
Value
€105,000
Location
Estonia
Published
March 03, 2026
Organization
CPV Code
Evaluation Criteria
Offer cost100%
Project Timeline

Tender Published

March 03, 2026

Deadline for Questions

March 19, 2026

Submission Deadline

March 26, 2026

Tender Opening

March 26, 2026

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Budget
€105,000
Duration
3 months
Location
Estonia
Type
Construction
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€524,963
Avg. Bids
4.7
Competition
Medium
SME Winners
94%
5,932 tenders analyzed

Original Tender Description

The technical description of the public procurement is provided in the annex to the base documents.
Electronic Submission

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Win Strategy

AI-powered analysis of this tender's requirements, opportunities, and challenges. Get strategic insights to maximize your win probability.

60%
Estimated Win ProbabilityModerate Fit

This tender for Aruküla tee restoration is heavily weighted towards price, making cost leadership the primary win theme. Bidders must demonstrate strict adherence to technical specifications and proactively address the exclusion ground related to Russian Federation connections. While social and innovative aspects are absent, meticulous attention to detail in the bid submission and a clear understanding of the contracting authority's procedures will be crucial.

Key Winning Messages

Unbeatable Price Leadership: Delivering the most cost-effective solution for Aruküla tee restoration.

Unwavering Technical Excellence: Guaranteeing a high-quality, compliant restoration adhering to all specifications.

Risk-Free Partnership: Ensuring full compliance with exclusion grounds and robust quality assurance.

Key Opportunities
Leveraging economies of scale and efficient project management to offer the lowest possible price.
Demonstrating a deep understanding of the technical specifications (Lisa 9) and quality control procedures to build trust with the contracting authority.
Proactively addressing and clearly documenting the absence of any Russian Federation-connected subcontractors or suppliers.
Key Challenges
Intense price competition due to 100% cost weighting.

Conduct thorough cost analysis, optimize resource allocation, and explore all avenues for cost reduction without compromising quality. Consider lean construction principles.

Ensuring absolute compliance with the exclusion ground regarding Russian Federation connections, which requires diligent vetting of all potential partners.

Implement a rigorous due diligence process for all subcontractors and suppliers. Obtain written declarations and supporting evidence to confirm their non-affiliation with the Russian Federation.

The tender's reliance on bidder's self-confirmation instead of official certificates may require extra effort to provide convincing evidence of compliance.

Prepare comprehensive supporting documentation and clear explanations for all self-confirmed statements, particularly for eligibility and exclusion grounds. Be prepared to provide detailed evidence if requested.

Ideal Bidder Profile
An experienced road construction company with a proven track record in similar restoration projects, possessing strong cost control capabilities and efficient operational processes. The ideal bidder would have a robust supply chain free from any Russian Federation ties and a clear understanding of Tartu City Government's technical and quality assurance requirements. They should also be adept at preparing comprehensive and accurate pricing proposals.
Key Requirements
Compliance with technical specifications for Aruküla tee restoration and repair.
Absence of subcontractors or suppliers connected to the Russian Federation.
Detailed pricing for road works, including materials, works, and total cost.
Compliance with contracting authority's control and acceptance procedures, including control tests and laboratory analyses.
Confirmation of no criminal convictions for fraud, money laundering, or financing of terrorism for subcontractors.
Bidder's own confirmation serving as preliminary evidence (instead of certificates).
Key Discriminators
Demonstrable cost efficiencies achieved through innovative operational methods (even if innovation is not explicitly sought, efficiency is key for price).
A proactive and transparent approach to demonstrating compliance with all mandatory exclusion grounds.
A clear and concise presentation of the technical solution that aligns perfectly with the technical specifications, backed by a strong track record.
Social Value Opportunities
While not explicitly required, consider a commitment to local employment or training opportunities as a subtle differentiator, framed around efficient project delivery and community benefit.
Bid Focus Areas
Offer cost100.0%

Achieve the absolute lowest price possible through meticulous cost breakdown, efficient resource planning, and optimized material sourcing. Ensure all costs are accurately reflected and justified.

Recommendations6
Master the Technical Specifications
CriticalHigh effort

Thoroughly analyze 'Lisa 9 - tehniline kirjeldus' to ensure every aspect of the restoration and repair is understood and addressed in the bid. Align proposed methods and materials precisely with the requirements.

Ensures bid compliance and builds confidence in technical capability.
Price Optimization Strategy
CriticalHigh effort

Develop a granular cost model that identifies all cost drivers. Explore opportunities for bulk purchasing, efficient logistics, and optimized labor deployment to achieve the lowest possible bid price without compromising quality or safety.

Directly maximizes score for the 100% cost evaluation criterion.
Rigorous Russian Federation Exclusion Ground Compliance
CriticalHigh effort

Implement a strict vetting process for all subcontractors and suppliers. Obtain written declarations and supporting evidence confirming their non-affiliation with the Russian Federation. Clearly document this compliance in the bid submission.

Prevents mandatory exclusion from the tender.
Comprehensive Self-Confirmation Documentation
HighMed effort

Since the tender relies on self-confirmation, prepare detailed supporting evidence for all claims made in the bid, especially regarding eligibility and exclusion grounds. This includes internal policies, past project records, and supplier agreements.

Strengthens the credibility of the bid and reduces risk of disqualification.
Clarify Control and Acceptance Procedures
HighMed effort

Thoroughly review the contracting authority's control and acceptance procedures. Outline how your company will meet these requirements, including details on quality control measures, testing protocols, and reporting mechanisms.

Demonstrates understanding and preparedness for project execution.
Highlight Operational Efficiency
MediumLow effort

Even without an explicit innovation requirement, emphasize how your company's operational efficiency, streamlined processes, and experienced team contribute to cost savings and timely project completion. This indirectly supports the price advantage.

Positions the bidder as a reliable and cost-effective partner.
Competitive Positioning
Position as the most cost-effective provider without compromising on quality or compliance. Emphasize a lean and efficient operational model that translates directly into savings for the contracting authority. Highlight a proven track record of delivering road restoration projects on time and within budget, reinforcing reliability.

Competitors

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Requirements & Qualifications

10 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (1)
Technical (2)
Financial (2)
SUBMISSION REQUIREMENTS4
--Bidders must confirm that they do not engage subcontractors or suppliers connected to the Russian Federation and provide information on trade secrets.
--Bidders must provide explanations and evidence regarding criminal convictions for fraud, money laundering, or financing of terrorism for subcontractors.
--The contract project outlines the terms and legal framework to be provided by Tartu City Government.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not engage subcontractors or suppliers connected to the Russian Federation.
ELIGIBILITY REQUIREMENTS1
--The tender is not divided into parts because the construction works are not technically and economically feasible to separate, as it would be difficult to manage and cause significant additional costs to the contracting authority. The construction works are functionally interdependent and aimed at achieving the same goal. To ensure compliance with requirements, the works are designed in a way that separating work sections would create unreasonable risks for the contracting authority, including problems with the integration of works performed within different work sections, significantly increasing risks for the compliance of the whole, and also causing problems with the compliance of work with quality and warranty requirements.
TECHNICAL CAPABILITY REQUIREMENTS2
--Bidders must comply with the technical specifications for the restoration and repair of Aruküla tee.
--Bidders must comply with the contracting authority's control and acceptance procedures and requirements for control tests and laboratory analyses performed by the contractor.
FINANCIAL REQUIREMENTS2
--The lowest price will receive the maximum score.
--Detailed pricing for road works (Aruküla tee restoration and repair), including materials, works, and total cost, must be provided.

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Documents

9 documents available with AI summaries

Alltöövõtjate kontrollimise tingimused lepingu täitmise etapisPDF
306944_alltoovotjate_kontrollimise_tingimused... -- 20.7 KB

The contracting authority will check subcontractors' backgrounds regarding criminal convictions for fraud, money laundering, or terrorist financing, requiring relevant explanations and evidence.

VastavustingimusedPDF
306944_vastavustingimused.pdf -- 9.6 KB

Bidders must confirm they will not engage subcontractors or suppliers linked to the Russian Federation and must provide information regarding trade secrets.

PakkumustabelXLS
Pakkumustabel_Aruküla tee.xlsx -- 12.9 KB

The bid table details the pricing for road works (Aruküla tee restoration), including descriptions of materials, labor, and total costs.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306944_hindamiskriteeriumid.pdf -- 2.9 KB

In the tender "Aruküla tee taastusremont", bids are primarily evaluated based on cost, with the lowest price receiving the maximum score.

Hankepass täiendatavate selgitustegaPDF
306944_hankepass_taiendavate_selgitustega.pdf -- 66.7 KB

The procurement pass (ESPD) is a self-declaration by the economic operator, serving as preliminary evidence instead of certificates issued by authorities or third parties, outlining the contracting authority's conditions and expected response formats.

LepinguprojektDOC
lepingu projekt.doc -- 195.0 KB

The contract draft outlines the contractual terms and legal framework for the Aruküla Road Restoration Tender by Tartu City Government.

Lisa 8 – Kontroll- ja vastuvõtutoimingute loeteluXLS
Lisa 8_Enimlevinud kontroll_ja_vastuvotu_.xls... -- 68.5 KB

This document outlines the contracting authority's control and acceptance procedures, including requirements for contractor-performed tests and laboratory analyses.

Lisa 9 - Tehniline kirjeldusDOC
Lisa 9 - tehniline kirjeldus(03032026).doc -- 155.5 KB

This document outlines the technical specifications for the Aruküla road restoration, which is necessary for bid preparation.

Lisa 9 - tehniline kirjeldusDOC
Lisa 9 - tehniline kirjeldus.doc -- 190.0 KB

This document outlines the technical specifications for the Aruküla road restoration, which is necessary for bid preparation.

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75
Good

Tender Quality Score

This tender is generally well-structured, with clear requirements and a transparent evaluation process primarily based on price. However, opportunities exist to enhance sustainability considerations and streamline submission procedures.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard legal compliance, with a clear procedure and proper CPV code. Deadlines are reasonable, and no disputes are noted. Regulatory compliance is assumed based on the provided information.

Clarity80/100

The description is clear, and technical specifications are provided. Evaluation criteria are specified, though the detailed weighting for 'relative_weighting' is not explicitly presented in the extract. Conditions for submission are documented.

Completeness70/100

Most basic information is present, including value, duration, and deadlines. However, some essential documents like 'Hankepass täiendatavate selgitustega' are noted as not required for AI analysis, and a full list of documents with content summaries would be beneficial.

Fairness85/100

The process appears fair with full document access indicated and value disclosed. Objective criteria (lowest price) are used for evaluation, and e-procurement is mandated. The requirement for bidders to confirm no engagement with Russian Federation entities is a specific criterion but not inherently unfair if applied universally.

Practicality65/100

E-submission is required, and a document URL is provided. Financing information and contract start date are not explicitly stated in the provided extract, which impacts practicality. The duration is specified.

•Financing information not specified
•Contract start date not specified
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are consistently populated. There are no indications of suspension or disputes, and dates appear logically sequenced.

Sustainability50/100

The tender does not explicitly include green procurement, social aspects, or innovation. It is not flagged as EU funded, limiting its sustainability score.

•No explicit green procurement requirements
•No explicit social criteria mentioned

Strengths

Clear technical specifications and requirements
Objective evaluation criterion (lowest price)
Mandatory e-submission and e-procurement
No disputes recorded

Concerns

Lack of explicit sustainability criteria
Missing financing information and contract start date
Dependency on self-declarations (tender pass)

Recommendations

1. Incorporate specific sustainability goals (e.g., waste reduction, energy efficiency) into technical requirements.
2. Provide information on contract start date and any relevant financing details.
3. Consider standardizing the format of self-declarations to further streamline the process.

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