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Tenders

Acquisition of a telescopic loader

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 13, 2026
Contract Details
Category
Supplies
Reference
306662
Value
€30,000
Location
Estonia
Published
February 27, 2026
CPV Code
Evaluation Criteria
Total cost of telescopic loader procurement100%
Project Timeline

Tender Published

February 27, 2026

Deadline for Questions

March 06, 2026

Submission Deadline

March 13, 2026

Tender Opening

March 13, 2026

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Budget
€30,000
Duration
5 months
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€229,746
Avg. Bids
2.0
Competition
Low
SME Winners
82%
1,056 tenders analyzed

Original Tender Description

Acquisition of a telescopic loader under the conditions set out in the tender documentation. The contracting authority reserves the right to acquire additional equipment as needed, up to approximately EUR 1000. The contracting authority will acquire the telescopic loader through a company providing leasing services.
Green ProcurementElectronic Submission

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Win Strategy

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65%
Estimated Win ProbabilityModerate Fit

This tender prioritizes price, making a highly competitive financial offer paramount. Bidders should focus on demonstrating exceptional value through a lean operational model and potentially offering bundled services or extended warranties to offset the primary cost evaluation. Leveraging existing supplier relationships for favorable pricing will be crucial.

Key Winning Messages

Unbeatable Value: The most cost-effective solution for your telescopic loader needs.

Reliable Partnership: Delivering quality equipment and service within your timeframe.

Streamlined Procurement: A hassle-free process from bid to delivery.

Key Opportunities
Aggressive pricing due to primary evaluation criterion being total cost.
Potential for upselling additional equipment within a defined budget.
Leveraging existing supplier relationships for favorable pricing on the loader and potential add-ons.
Demonstrating efficiency and cost-effectiveness in the leasing service model.
Key Challenges
Intense price competition due to the primary evaluation criterion.

Conduct thorough cost analysis to identify all potential cost savings. Explore bulk purchasing discounts, optimize logistics, and consider offering a slightly longer warranty as a value-add that doesn't significantly impact upfront cost but enhances perceived value.

Lack of specified evaluation criteria beyond price, making it difficult to optimize other aspects of the bid.

Focus intensely on the price. Ensure all mandatory requirements are met flawlessly. If possible, subtly highlight any operational efficiencies or superior product quality that indirectly support cost-effectiveness or long-term value, even if not explicitly scored.

Short contract duration (5 months) may require agile logistics and delivery.

Confirm existing stock availability or establish a rapid procurement and delivery process with suppliers. Clearly communicate delivery timelines and demonstrate the capability to meet the 5-month window.

Ideal Bidder Profile
A supplier with a strong track record in providing telescopic loaders, ideally with experience in leasing arrangements or a direct sales model that allows for aggressive pricing. The bidder should have efficient supply chain management to ensure timely delivery within the 5-month contract duration and possess the financial stability to absorb potential price pressures. Experience with Estonian public procurement or similar entities would be advantageous.
Key Requirements
Telescopic loader meeting technical specifications (2.8-3.5 tons)
Adherence to draft contract terms and conditions
Submission in specified formats and by deadline
Confirmation of meeting all tender conditions
Ability to provide additional equipment up to 1000 EUR
Key Discriminators
The lowest price offered.
A comprehensive package of additional equipment within the 1000 EUR limit that directly addresses potential operational needs.
A clear and concise presentation of the leasing service that emphasizes cost savings and operational flexibility for the Estonian Maritime Museum.
Social Value Opportunities
While social aspects are not explicitly mentioned, a bidder could consider a commitment to local sourcing of any additional equipment or maintenance services, if feasible, to subtly align with broader public sector goals.
Bid Focus Areas
Total Cost100% (implied)

Submit the absolute lowest possible price that is still profitable. This requires meticulous cost breakdown, lean operations, and potentially leveraging existing inventory or supplier agreements for maximum discount. Ensure all mandatory requirements are met without adding unnecessary cost.

Recommendations6
Price Optimization
CriticalHigh effort

Conduct a rigorous cost analysis to identify all possible cost reductions. Leverage supplier relationships for bulk discounts, optimize logistics, and ensure efficient internal processes to submit the most competitive price possible. This is the primary driver for winning.

Directly impacts the highest scoring evaluation criterion.
Technical Specification Compliance
CriticalMed effort

Ensure the proposed telescopic loader strictly adheres to the 2.8-3.5 ton weight requirement. Any deviation will lead to disqualification. Provide clear documentation confirming compliance.

Mandatory requirement for bid validity.
Clarify Additional Equipment Offering
HighMed effort

Proactively identify and propose a package of additional equipment (up to 1000 EUR) that offers the best value and utility for the Estonian Maritime Museum. This can be a subtle differentiator if priced competitively within the limit.

Enhances perceived value and demonstrates understanding of client needs.
Confirm Delivery Timeline Capability
HighMed effort

Given the 5-month duration, confirm with your supply chain and logistics that timely delivery is guaranteed. Clearly state this capability in the bid.

Avoids potential contractual breaches and ensures client satisfaction.
Streamlined Leasing Service Presentation
MediumMed effort

If offering a leasing service, clearly articulate its benefits in terms of cost-effectiveness, flexibility, and ease of management for the Estonian Maritime Museum. Highlight any efficiencies that contribute to the overall low cost.

Reinforces the value proposition beyond just the equipment price.
Adherence to Submission Formats
CriticalHigh effort

Meticulously follow the specified formats for all expected answers, as per 'hankepass_taiendavate_selgitustega.pdf'. Non-compliance can lead to disqualification.

Mandatory requirement for bid validity.
Competitive Positioning
Focus on being the undisputed price leader. If competitors offer similar pricing, emphasize the value of any included additional equipment or a slightly superior warranty as a secondary differentiator. Clearly articulate the benefits of your leasing service model if applicable.

Competitors

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Requirements & Qualifications

17 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (2)
Technical (4)
Financial (3)
SUBMISSION REQUIREMENTS7
--The bidder must confirm their offer meets all conditions in the tender documents.
--The bidder must adhere to the formats specified for expected answers, as outlined in the "hankepass_taiendavate_selgitustega.pdf".
--The tender duration is 5 months.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided documents.
ELIGIBILITY REQUIREMENTS2
--The bidder must confirm that their offer meets all conditions set out in the tender documents, including the technical specification and submission formats.
--The bidder must clarify business secrets if applicable.
TECHNICAL CAPABILITY REQUIREMENTS4
--The tender is for the procurement of a telescopic loader.
--The telescopic loader must weigh between 2.8–3.5 tons.
--The tender includes the possibility of acquiring additional equipment up to 1000 EUR.
FINANCIAL REQUIREMENTS3
--The total cost of the telescopic loader is the primary evaluation criterion.
--The maximum score will be awarded to the lowest price.
--The estimated value of the tender is 30,000.0 EUR.

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Documents

7 documents available with AI summaries

VastavustingimusedPDF
306662_vastavustingimused.pdf -- 6.4 KB

The bidder must confirm that their offer meets all conditions set forth in the tender documents, including the technical specification and submission forms, and explain any business secrets if applicable.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306662_hindamiskriteeriumid.pdf -- 3.0 KB

The contracting authority will evaluate bids primarily based on the total cost of the telescopic loader, with the lowest price receiving the maximum score.

Hankepass täiendatavate selgitustegaPDF
306662_hankepass_taiendavate_selgitustega.pdf -- 37.0 KB

The tender pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but is not a document intended for completion.

Lisa 1 TKDOC
Lisa 1 RH306662 Tehniline kirjeldus 260226.do... -- 30.5 KB

The Estonian Maritime Museum is seeking a telescopic loader weighing between 2.8 and 3.5 tons, with the option to purchase additional equipment up to 1000 euros.

Lisa 2.1 Ostutehingute üldtingimusedDOC
Lisa 2_1 Ostutehingute üldtingimused.docx -- 33.3 KB

This document outlines the general terms and conditions for purchase transactions by the Estonian Maritime Museum, applicable to both goods procurement and service ordering.

Liasa 2.2 AktDOC
Lisa 2_2 Akti vorm.doc -- 54.5 KB

This document provides general information about the procurement procedure for the acquisition of a telescopic loader.

Lisa 2 Lepingu projektDOC
Lisa 2 Hankelepingu_projekt 260226.docx -- 46.2 KB

The draft contract outlines the terms and conditions for the purchase agreement of a telescopic loader, which bidders must adhere to.

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75
Good

Tender Quality Score

This tender for a telescopic loader is generally well-structured with clear financial information and a reasonable timeline. However, it could benefit from more explicit details on mandatory exclusion grounds and a stronger emphasis on sustainability aspects.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations, with a clear procedure and CPV code. Deadlines are reasonable. No disputes are indicated. The procedure type 'LM' suggests a negotiated procedure, which is a valid legal framework.

Clarity80/100

The description of the telescopic loader is clear, and the requirements are documented across several attached files. Evaluation criteria are specified as relative weighting, with cost being the primary factor. Conditions for submission are outlined.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. However, mandatory exclusion grounds are not detailed, and the specific content of all 8 documents is not fully summarized, leaving some potential for missing information.

•Mandatory exclusion grounds are not detailed.
Fairness85/100

The tender provides full document access and discloses the estimated value. Deadlines are reasonable, and the primary evaluation criterion (cost) is objective. E-procurement is utilized. There are no apparent requirements tailored to specific companies.

Practicality65/100

E-submission and e-procurement are confirmed. The contract start date is not explicitly stated, only the duration. Financing information is not detailed. The contract duration is specified.

•Contract start date is not explicitly stated.
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no indications of suspension or disputes. Dates are logically sequenced.

Sustainability50/100

The tender mentions 'Green Procurement' as a characteristic, but no specific criteria or targets are detailed. Social aspects and innovation are not explicitly addressed. The tender is not indicated as EU funded.

•Lack of specific details on green procurement criteria.
•No explicit mention of social aspects or innovation.

Strengths

Clear financial information and estimated value.
Reasonable and clearly specified deadlines.
Use of e-procurement and electronic submission.
Objective primary evaluation criterion (cost).

Concerns

Lack of detailed mandatory exclusion grounds.
Absence of specific sustainability criteria beyond a general mention.
Contract start date not explicitly provided.

Recommendations

1. Provide detailed mandatory exclusion grounds.
2. Elaborate on specific green procurement requirements and consider social/innovation aspects.
3. Specify the intended contract start date.

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