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Catering services in the café area of the National Library of Estonia

Open
Deadline
10 days left
April 06, 2026
Contract Details
Category
Research
Reference
306174
Value
€3,500,000
Location
Estonia
Published
March 05, 2026
CPV Code
Evaluation Criteria
Attractiveness and suitability of the catering service concept for the Estonian National Library environment70%
Concession fee (rent per square meter)20%
Loyalty solution for Estonian National Library employees (size of the offered discount)10%
Project Timeline

Tender Published

March 05, 2026

Deadline for Questions

March 30, 2026

Submission Deadline

April 06, 2026

Tender Opening

April 06, 2026

Contract Start Date

September 01, 2026

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Budget
€3,500,000
Duration
70 months
Location
Estonia
Type
Research
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€2,220,428
Avg. Bids
3.2
Competition
Medium
SME Winners
67%
182 tenders analyzed

Original Tender Description

The National Library of Estonia (hereinafter also the contracting authority, the procurer) is conducting a concession contract procedure for social and special services with the aim of finding a cooperation partner (hereinafter also the caterer) to whom the rental spaces located in the building of the National Library of Estonia (hereinafter the building or the library) will be granted for the provision of catering services, allowing catering services to be provided also in the public areas of the contracting authority (see plan for details). By concluding a concession contract, the contracting authority wishes to ensure the service of visitors to the National Library of Estonia in public areas and to enable the operation of the café outside of opening hours.
Green ProcurementElectronic Submission

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Requirements & Qualifications

14 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (5)
Technical (4)
Financial (2)
SUBMISSION REQUIREMENTS2
--Bidders must submit a bid that meets all tender document conditions.
--Bidders must indicate their trade secrets.
MANDATORY EXCLUSION GROUNDS1
--Bidders must confirm they have not fallen under the exclusion grounds specified in the Public Procurement Act, including criminal offenses, tax arrears, and breaches of previous contracts.
ELIGIBILITY REQUIREMENTS5
--Bidders must confirm that their bid meets all conditions of the tender documents, including restrictions on sanctions and subcontractors.
--Bidders must indicate their trade secrets.
--The tender is for the provision of catering services on a concession agreement basis.
TECHNICAL CAPABILITY REQUIREMENTS4
--The tender seeks a catering partner for the Estonian National Library's cafe areas, offering catering and catering services.
--The partner must consider the library's specifics and visitor needs.
--The service includes catering and catering.
FINANCIAL REQUIREMENTS2
--The concession fee.
--The loyalty solution for employees.

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Documents

8 documents available with AI summaries

VastavustingimusedPDF
306174_vastavustingimused.pdf -- 9.6 KB

Bidders must confirm that their bid meets all tender document conditions, including sanctions and subcontractor restrictions, and declare any business secrets.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306174_hindamiskriteeriumid.pdf -- 7.6 KB

The contracting authority will evaluate the attractiveness and suitability of the catering service concept, concession fee, and loyalty solution for employees, with the concept carrying the highest weight.

Kõrvaldamise alused ja kvalifitseerimistingimusedPDF
306174_korvaldamise_alused_ja_kvalifitseerimi... -- 11.8 KB

Bidders must confirm they do not fall under exclusion grounds specified in the Public Procurement Act, covering criminal offenses, tax debts, and prior contract violations.

HD Lisa 1 - Tehniline kirjeldusPDF
HD Lisa 1 - Tehniline kirjeldus.pdf -- 191.2 KB

The contracting authority seeks a catering partner for the National Library of Estonia's cafe areas, offering catering and event services while considering the library's specifics and visitor needs.

HD Lisa 2 - Üürilepingu kavandPDF
HD Lisa 2 - Üürilepingu kavand.pdf -- 135.8 KB

This document is a draft lease agreement for catering premises offered by the National Library of Estonia, outlining the subject of the lease, term, rent, and payment procedures for ancillary costs.

HD Lisa 3 - Kontsessioonilepingu kavandPDF
HD Lisa 3 - Kontsessioonilepingu kavand.pdf -- 174.2 KB

This document is a draft concession agreement for catering services at the National Library of Estonia, outlining the subject of the contract, and the obligations and rights of the parties.

Hanke alusdokument (HD)PDF
Riigihanke alusdokument (HD) - toitlustusteen... -- 174.7 KB

The National Library of Estonia is seeking a catering service provider under a concession agreement, requiring bidders to familiarize themselves with the service location and adhere to public procurement laws.

Tehnilise kirjelduse Lisa 1PDF
Tehnilise kirjelduse Lisa 1 - 2 korruse plaan... -- 1.1 MB

This document contains technical specifications and room dimensions necessary for applying to provide catering services at the Estonian National Library's cafe.

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75
Good

Tender Quality Score

This tender for catering services at the Estonian National Library is generally well-structured, with clear requirements and a reasonable timeline. However, it could benefit from more explicit details on sustainability and financing.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with standard procurement procedures, including the use of proper CPV codes and a clear process. Deadlines are reasonable, and no disputes are indicated. Regulatory compliance is assumed based on the available information.

Clarity80/100

The description of the service is clear, and the requirements are documented through various attached documents. Evaluation criteria are mentioned as 'relative_weighting', which is a standard approach. Conditions for participation are outlined.

Completeness70/100

Most basic information is present, including estimated value, duration, and contract start date. However, the financing information is not explicitly detailed, and some attached documents are not fully analyzable by AI, potentially impacting completeness for bidders relying solely on automated analysis.

Some attached documents are not fully analyzable by AI.
Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable, and criteria are objective. The use of e-procurement is specified. There are no obvious requirements tailored to specific companies.

Practicality65/100

E-submission and e-procurement are specified, which enhances practicality. The contract start date is clear. However, detailed financing information is not readily available, and the duration is specified in months, which is standard but could be more granular if specific phases were involved.

Detailed financing information is not explicitly provided.
Data Consistency90/100

Key fields such as title, reference, organization, and dates are populated logically. There are no indications of suspension or disputes. The timeline is consistent.

Sustainability50/100

The tender mentions 'Green Procurement' as a characteristic, which is positive. However, there are no explicit details on social aspects or innovation within the provided text. The tender is not indicated as EU funded.

Lack of explicit details on social aspects and innovation.

Strengths

Clear description of services and objectives
Use of e-procurement and electronic submission
Reasonable deadlines and contract duration
Disclosure of estimated value and objective evaluation criteria

Concerns

Limited detail on financing
Some documents not fully AI-analyzable
Lack of explicit social and innovation criteria

Recommendations

1. Provide more detailed information on financing sources and mechanisms.
2. Ensure all tender documents are in a format fully compatible with common AI analysis tools for bidder convenience.
3. Elaborate on the specific social and innovation aspects expected within the catering service.

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