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Tenders

Purchase of bread and bread products

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Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 30, 2026
Contract Details
Category
Supplies
Reference
305413
Value
€70,000
Location
Estonia
Published
February 26, 2026
CPV Code
Evaluation Criteria
Total Cost100%
Project Timeline

Tender Published

February 26, 2026

Deadline for Questions

March 23, 2026

Submission Deadline

March 30, 2026

Tender Opening

March 30, 2026

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Budget
€70,000
Duration
24 months
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€24,020
Avg. Bids
2.6
Competition
Low
SME Winners
86%
882 tenders analyzed

Original Tender Description

The purpose of the public procurement is to conclude a framework agreement with a single bidder, under which bread and bread products will be purchased over a period of two (2) years, with the technical specifications and estimated quantities provided in Annex 1 of the tender documents.
Electronic Submission

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Win Strategy

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65%
Estimated Win ProbabilityModerate Fit

This tender for bread and bread products presents a moderate competition opportunity. A winning strategy will focus on demonstrating consistent quality, reliable supply chain management, and competitive pricing, while meticulously adhering to all mandatory requirements. Given the absence of explicit evaluation criteria, a strong emphasis on meeting and exceeding the technical specifications and demonstrating value for money will be crucial.

Key Winning Messages

Reliable and High-Quality Supply of Bread Products

Competitive and Value-Driven Offering for Pärnu Hospital

Seamless Execution and Compliance with Tender Requirements

Key Opportunities
Potential for strong pricing due to estimated value and single supplier framework agreement.
Opportunity to establish a long-term relationship with Pärnu Hospital through a 24-month framework agreement.
Clear technical specifications in 'Lisa 1 Tehniline kirjeldus ja pakkumuse vorm.xlsx' allow for precise product alignment.
Key Challenges
Lack of specified evaluation criteria makes it difficult to optimize bid strategy for scoring.

Focus on meeting all mandatory requirements flawlessly and providing the most competitive price and quality combination that aligns with the implied value of the tender. Assume price and technical compliance will be heavily weighted.

Potential for high competition from local bakeries despite moderate overall competition.

Emphasize unique selling points such as product variety, freshness guarantees, efficient delivery, and a strong understanding of institutional food service needs. Highlight any certifications or quality assurances.

The tender does not explicitly detail financial requirements beyond the estimated value, requiring careful financial risk assessment.

Conduct thorough due diligence on the financial stability of the contracting authority and ensure your own financial capacity can comfortably support a 24-month contract, even with potential payment delays. Factor in all costs accurately for a competitive yet profitable bid.

Ideal Bidder Profile
An established bakery or food supplier with a proven track record in supplying bread and bread products to institutional clients. They should possess robust quality control systems, efficient production and logistics capabilities, and a competitive cost structure. Experience with public sector tenders and familiarity with Estonian procurement regulations are advantageous.
Key Requirements
Compliance with Mandatory Exclusion Grounds
Meeting Eligibility Requirements (including joint bidder authorizations, trade secrets, sanctions)
Supplying bread and bread products according to 'Lisa 1 Tehniline kirjeldus ja pakkumuse vorm.xlsx'
Accurate completion of bid forms ('Lisa 3 Pakkumusvormid.docx')
Adherence to contract duration (24 months)
Key Discriminators
Demonstrated ability to consistently meet and exceed the detailed technical specifications for bread and bread products.
Highly competitive pricing that offers clear value for money for the 70,000 EUR estimated value over 24 months.
Robust quality assurance processes and a commitment to freshness and product integrity.
Efficient and reliable logistics ensuring timely delivery to Pärnu Hospital.
Social Value Opportunities
While not explicitly required, consider a commitment to sourcing local ingredients where feasible, contributing to the local economy and reducing food miles. This can be a subtle differentiator.
Bid Focus Areas
Technical Specification Compliance

Meticulously review 'Lisa 1 Tehniline kirjeldus ja pakkumuse vorm.xlsx'. Ensure every product offered precisely matches the specifications. Highlight any superior qualities or variations that still meet the core requirements.

Price Competitiveness

Develop a cost-effective pricing strategy that is competitive for the estimated value while ensuring profitability. Consider economies of scale and efficient production. Clearly present the value proposition.

Mandatory and Eligibility Compliance

Dedicate significant effort to ensuring all mandatory exclusion grounds are addressed and all eligibility requirements are met. This is a non-negotiable aspect of the bid. Use the provided forms ('Lisa 3 Pakkumusvormid.docx') accurately and completely.

Recommendations6
Thoroughly Analyze Technical Specifications
CriticalHigh effort

Deeply understand every detail in 'Lisa 1 Tehniline kirjeldus ja pakkumuse vorm.xlsx'. Map your product offerings directly against these requirements, highlighting any superior attributes that still meet the core needs.

Ensures bid is technically compliant and demonstrates a strong understanding of the client's needs.
Prioritize Price and Quality
CriticalHigh effort

Given the lack of explicit evaluation criteria, assume price and technical compliance will be paramount. Develop a highly competitive pricing strategy that reflects the estimated value and offers clear value for money, supported by robust quality assurances.

Maximizes chances of winning by addressing the most likely evaluation drivers.
Ensure Flawless Documentation Submission
CriticalMed effort

Pay extreme attention to detail when completing all bid forms, including the declaration and power of attorney in 'Lisa 3 Pakkumusvormid.docx'. Any errors or omissions could lead to disqualification.

Prevents administrative disqualification and demonstrates professionalism.
Highlight Supply Chain Reliability
HighMed effort

Emphasize your ability to consistently deliver fresh products on time for the entire 24-month duration. Detail your logistics and inventory management processes.

Builds confidence in your ability to meet the contract's operational demands.
Assess Financial Viability and Risks
HighMed effort

While financial requirements are not explicit, ensure your bid is financially sound and you can sustain the contract for 24 months. Consider potential cash flow implications and factor in all costs accurately for a competitive yet profitable bid.

Ensures long-term contract viability and avoids financial strain.
Consider Local Sourcing Commitment
LowLow effort

If feasible, include a statement about a commitment to sourcing local ingredients where possible. This can be a subtle positive differentiator without adding significant cost or complexity.

Enhances corporate social responsibility image and may appeal to the contracting authority's broader objectives.
Competitive Positioning
Position your bid as the most reliable and cost-effective solution for Pärnu Hospital's bread and bread product needs. Emphasize your ability to meet all technical specifications with consistent quality and a strong commitment to timely delivery over the 24-month contract period.

Competitors

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Requirements & Qualifications

10 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (3)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS4
--Bids must be submitted in accordance with the requirements outlined in the tender documents, including '305413 Hankedokument.docx'.
--Bidders must use the provided bid forms, including the declaration and power of attorney, as specified in 'Lisa 3 Pakkumusvormid.docx'.
--The tender is for a duration of 24 months.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to exclusion grounds as detailed in the 'hankepass_taiendavate_selgitustega.pdf'.
ELIGIBILITY REQUIREMENTS3
--Bidders must meet the qualification requirements specified in 'hankepass_taiendavate_selgitustega.pdf'.
--Bidders must comply with the conditions outlined in 'vastavustingimused.pdf', including those related to joint bidders' authorizations, trade secrets, and sanctions.
--Bidders must confirm acceptance of the terms for submitting a bid as per 'vastavustingimused.pdf'.
TECHNICAL CAPABILITY REQUIREMENTS1
--Bidders must be able to supply bread and bread products according to the detailed technical specification provided in 'Lisa 1 Tehniline kirjeldus ja pakkumuse vorm.xlsx'.
FINANCIAL REQUIREMENTS1
--Not explicitly detailed in the provided summaries, but the tender value is 70,000.0 EUR.

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Documents

7 documents available with AI summaries

VastavustingimusedPDF
305413_vastavustingimused.pdf -- 7.0 KB

This document outlines compliance conditions for bidders, including joint venture authorizations, trade secrets, and sanctions, and confirms acceptance of tender terms upon submission.

Lisa 1 Tehniline kirjeldus ja pakkumuse vormXLS
Lisa 1 Tehniline kirjeldus ja pakkumuse vorm.... -- 21.1 KB

The contracting authority seeks to purchase bread and bread products, providing a detailed technical specification and offer form that must be completed.

Lisa 3 PakkumusvormidDOC
Lisa 3 Pakkumusvormid.docx -- 79.4 KB

The tender forms include a declaration and a power of attorney, which are necessary for submitting a bid for the procurement of bread and bread products.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305413_hindamiskriteeriumid.pdf -- 2.8 KB

The contracting authority will evaluate bids primarily based on total cost, with the lowest priced bid receiving the maximum score.

Hankepass täiendatavate selgitustegaPDF
305413_hankepass_taiendavate_selgitustega.pdf -- 66.9 KB

The tender pass clarifies the qualification requirements and exclusion grounds for bidders in the Pärnu Hospital bread and bread products procurement, which must be met.

305413 HankedokumentDOC
305413 Hankedokument.docx -- 95.9 KB

Pärnu Hospital is procuring bread and bread products through an open tender procedure with reference number 305413.

Lisa 2 Lepingu projektDOC
Lisa 2 Lepingu projekt.docx -- 94.9 KB

This document is a draft framework agreement outlining the terms for purchasing bread and bread products with Pärnu Hospital Foundation.

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75
Good

Tender Quality Score

This tender for bread and bread products is generally well-structured, with clear requirements and a reasonable timeline. However, it lacks explicit sustainability considerations and has a limited scope for competition due to the 'Max Participants: 1' setting.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations, including proper CPV coding and a clear procedure. Deadlines are reasonable. No disputes are noted. The 'Max Participants: 1' characteristic might raise questions about competition, but the procedure type 'A' suggests an open procedure, which is standard.

Clarity80/100

The description of the procurement is clear, and the requirements are documented in attached files. Evaluation criteria are specified as 'relative_weighting' with a focus on cost. Conditions for participation are outlined.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. Key documents like technical specifications and bid forms are referenced. However, financial requirements beyond the total estimated value are not explicitly detailed in the summary.

Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable. The evaluation criteria are objective (cost-based). E-procurement is utilized. The 'Max Participants: 1' setting is a significant limitation on fairness and competition.

•The 'Max Participants: 1' setting severely limits competition and fairness.
Practicality65/100

E-submission and e-procurement are confirmed. A contract start date is not explicitly stated, but the duration is clear. Financing information is not detailed in the provided summary. The contract duration is 24 months.

•Contract start date is not explicitly mentioned.
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no reported suspensions or disputes. Dates are logical and consistent.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation in the provided summary. The tender is not indicated as EU funded.

•Lack of explicit green procurement, social, or innovation criteria.

Strengths

Clear description and objective evaluation criteria
Well-defined technical specifications and bid forms
Use of e-procurement and electronic submission
Reasonable deadlines and disclosed value

Concerns

Limited competition due to 'Max Participants: 1'
Absence of sustainability considerations
Lack of detailed financial requirements beyond total value

Recommendations

1. Reconsider the 'Max Participants: 1' setting to encourage broader competition.
2. Incorporate sustainability criteria (e.g., eco-friendly packaging, local sourcing) into the evaluation.
3. Provide more detailed financial information if applicable.

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