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Preparation of Phase I of the functional development plan for AS Tallinna Haigla (Tallinn Hospital Ltd.)

Closed

Updated October 12, 2026

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 16, 2026
Contract Details
Category
Services
Reference
305283
Value
€60,000
Location
Estonia
Published
January 29, 2026
CPV Code
Evaluation Criteria
Team competence39%
Bid total cost33%
Methodology quality and feasibility28%
Project Timeline

Tender Published

January 29, 2026

Deadline for Questions

February 09, 2026

Submission Deadline

February 16, 2026

Tender Opening

February 16, 2026

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Key facts

Estimated value
€60,000
Deadline
Expired
CPV Code
73200000-4 — Research and development consultancy services
Procedure
Open procedure
Budget
€60,000
Duration
10 months
Location
Estonia
Type
Services
83
Quality Score/100
Excellent
Market Benchmark
Avg. Winning Price
€40,919
Avg. Bids
1.9
Competition
Low
SME Winners
95%
495 tenders analyzed

Original Tender Description

Hanke esemeks on AS Tallinna Haigla funktsionaalse arengukava I etapi (FAK I) koostamine. FAK I peab käsitlema AS Tallinna Haigla arengusuundi üleminekuperioodil kuni 31.12.2036 ning kirjeldama teenuste osutamise ja funktsionaalse korralduse põhimõtteid nimetatud ajaperioodil. FAK I on aluseks funktsionaalse arengukava II etapi (FAK II) koostamisele, milles täpsustatakse ruumiline lahendus ja meditsiinitehnoloogilised vajadused, ning AS Tallinna Haigla arengustrateegia 2027–2031 väljatöötamisele. FAK I peab olema koostatud kooskõlas Sotsiaalministeeriumis kehtivate nõuetega, võimaldades selle esitamist ja menetlemist vastavalt kehtivale kinnitamise korrale. Pakkuja arvestab, et tema kohustuste hulka lepingu täitmisel kuulub FAK I muutmine ja täiendamine vastavalt Sotsiaalministeeriumi ettepanekutele.
Electronic Submission

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Requirements & Qualifications

17 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (3)
Technical (5)
Financial (1)
SUBMISSION REQUIREMENTS7
--Bids must be submitted electronically by the deadline: 2026-02-16 10:00:00.
--Bidders must submit a European Single Procurement Document (ESPD).
--Bidders must confirm the compliance of their bid.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to any mandatory exclusion grounds as typically declared in the European Single Procurement Document (ESPD).
ELIGIBILITY REQUIREMENTS3
--Bidders must confirm the compliance of their bid.
--Joint bidders must submit a power of attorney.
--Bids must cover the entire scope of Stage I of the functional development plan for AS Tallinna Haigla; partial bids are not allowed.
TECHNICAL CAPABILITY REQUIREMENTS5
--The service provided must include strategic and functional analysis of AS Tallinna Haigla's service area, service structure, personnel needs, and consolidation scenarios until 2036.
--The bidding team must include an organizational change expert with relevant work experience in organizational development strategy preparation within the last three years.
--The bidding team must include a financial analysis expert with experience in organizational development strategy preparation as a leading financial analysis expert within the last three years.
FINANCIAL REQUIREMENTS1
--Bidders must submit a cost proposal for the service.

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Documents

9 documents available with AI summaries

VastavustingimusedPDF
305283_vastavustingimused.pdf -- 14.1 KB

This document outlines general tender submission conditions, including requirements for confirming tender compliance, submitting a service description, providing a joint tenderers' power of attorney, and declaring/justifying business secrets.

Kas pakkuja on esitanud nõuetekohaselt täidetud finantsanalüüsi eksperdi CV Vorm...DOC
CV Vorm finantsanalüüsi ekspert.docx -- 32.2 KB

This is a CV form for a financial analysis expert, requiring data to meet qualification conditions and earn evaluation points, focusing on experience as a lead financial analysis expert in organizational development strategy within the last three years.

Kas pakkuja on esitanud nõuetekohaselt täidetud organisatsioonimuutuste eksperdi...DOC
CV Vorm organisatsioonimuutuste ekspert.docx -- 32.2 KB

This document is a CV form for an organizational change expert, requiring detailed information on relevant work experience in organizational development strategy within the last three years for both qualification and scoring.

Kas pakkuja on esitanud nõuetekohaselt täidetud tervishoiueksperdi CV Vormi?DOC
CV Vorm tervishoiuvaldkonna ekspert.docx -- 32.1 KB

This is a CV form for a healthcare expert, requiring specific experience as a leading expert in healthcare development strategy within the last three years and including sections for submitting reference projects.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305283_hindamiskriteeriumid.pdf -- 7.2 KB

This document outlines the evaluation criteria for bids for the preparation of the AS Tallinna Haigla functional development plan's first stage, divided into bid cost (33%), methodology quality and feasibility (28%), and team competence (39%).

Hankepass täiendatavate selgitustegaPDF
305283_hankepass_taiendavate_selgitustega.pdf -- 63.4 KB

This document serves as an explanatory guide detailing the conditions and required information for the electronic ESPD submission for the tender "Drafting the Functional Development Plan I for AS Tallinna Haigla".

Hindamismetoodika kokkuvõteDOC
Hindamismetoodika kokkuvõte.docx -- 13.6 KB

The document describes the tender evaluation methodology, calculation of value points, and the procedure for selecting the most successful bid, including tie-breaking rules.

Teenuste tehniline kirjeldus Tallinna Haigla FAK IDOC
Teenuse tehniline kirjeldus Tallinna Haigla F... -- 56.1 KB

This document outlines the subject of the procurement for preparing Stage I of AS Tallinna Haigla's functional development plan, encompassing strategic and functional analysis of the hospital's service area, service structure, staffing needs, and consolidation scenarios until 2036.

HankelepingDOC
Toovotuleping_FAK_I.docx -- 34.4 KB

This document is a draft service contract outlining the purpose, object, validity, timeline, and payment terms for the first stage of AS Tallinna Haigla's functional development plan.

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83
Excellent

Tender Quality Score

This tender is well-structured and comprehensive, providing clear requirements and evaluation criteria for the preparation of AS Tallinna Haigla's functional development plan. While legally compliant and transparent, it lacks explicit integration of sustainability and innovation aspects.

Score Breakdown

Legal Compliance85/100

The tender demonstrates good legal compliance, with reasonable deadlines (18 days), a clearly defined procedure type ('A' likely indicating Open procedure), and appropriate CPV codes. The inclusion of an 'or equivalent' clause for standards is a positive practice, and no disputes or suspensions are reported.

Clarity90/100

The tender's description, AI-extracted requirements, and evaluation criteria are exceptionally clear and unambiguous. Supporting documents, such as technical specifications and evaluation methodology, further enhance understanding, ensuring bidders have a precise grasp of expectations.

Completeness95/100

The tender is highly complete, containing all essential basic information, including title, reference, organization, financial details, and timelines. All 10 listed documents are processed and provide comprehensive details on requirements, criteria, and contractual terms.

Fairness80/100

Overall fairness is good, with full document access, disclosed value, and reasonable deadlines for preparation. Evaluation criteria are objective and transparent, utilizing relative weighting. While specific expert requirements are detailed, they appear justified by the project's complexity rather than being tailored to a single company.

Practicality70/100

The tender supports electronic submission and e-procurement, enhancing accessibility. The contract duration is clearly specified. However, the exact contract start date is not provided, and detailed financing information beyond the estimated value is absent, which slightly impacts practicality.

•Contract start date not explicitly stated.
•Detailed financing source beyond estimated value is not provided.
Data Consistency95/100

Data consistency is excellent, with all key fields populated accurately. There are no reported suspensions or disputes, and all dates (reveal, submission, opening) are logical and consistent, indicating a well-managed tender process.

Sustainability40/100

The tender does not explicitly incorporate green procurement, social criteria, or innovation focus within its requirements or evaluation, as indicated by automated checks. While the service is consultancy, a strategic development plan could benefit from integrating these aspects.

•No explicit green procurement requirements.
•No explicit social criteria.

Strengths

Comprehensive documentation with clear evaluation criteria and weights.
Electronic submission and e-procurement are fully enabled.
Detailed technical specifications and expert qualification requirements.
Transparency regarding estimated value and evaluation methodology.
Legal compliance, including the 'or equivalent' clause for standards.

Concerns

Lack of explicit sustainability (environmental, social, innovation) requirements for the functional development plan itself.
Specific expert requirements, while likely justified, could potentially limit the pool of bidders.
The exact contract start date is not specified, only the duration.

Recommendations

1. Integrate explicit sustainability (environmental, social, innovation) considerations into the scope and requirements of the functional development plan.
2. Provide more specific information regarding the anticipated contract start date or timeframe post-award.
3. Consider clarifying the objective assessment criteria for 'relevant work experience' and 'leading expert' roles to enhance transparency.

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