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Maintenance and inspection of low-voltage equipment

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Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 06, 2026
Contract Details
Category
Services
Reference
304990
Value
€29,999
Location
Estonia
Published
January 20, 2026
Organization
AS HOOLEKANDETEENUSED
CPV Code
Project Timeline

Tender Published

January 20, 2026

Deadline for Questions

January 30, 2026

Submission Deadline

February 06, 2026

Tender Opening

February 06, 2026

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View Original
Budget
€29,999
Duration
25 months
Location
Estonia
Type
Services
77
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€265,238
Avg. Bids
2.7
Competition
Low
SME Winners
90%
843 tenders analyzed

Original Tender Description

Hanke esemeks on nõrkvoolusüsteemide hooldus- ja remonditööd AS Hoolekandeteenused Emajõe Keskuses eeldusliku algusajaga 01.03.2026.
Electronic Submission

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Requirements & Qualifications

16 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (4)
Technical (3)
Financial (3)
SUBMISSION REQUIREMENTS5
--A proposal must be submitted for the maintenance and control of low-current equipment at Emajõe Keskus.
--The completed European Single Procurement Document (ESPD) must be attached to the bid.
--In case of a joint bid, a power of attorney for joint bidders must be submitted.
MANDATORY EXCLUSION GROUNDS1
--The tenderer must comply with the exclusion grounds of the European Single Procurement Document (ESPD) and confirm their absence (e.g., criminal offenses, bankruptcy, non-payment of taxes).
ELIGIBILITY REQUIREMENTS4
--The tenderer must meet the qualification requirements of the European Single Procurement Document (ESPD).
--The tenderer must confirm compliance with EU sanctions regarding subcontractors and suppliers.
--In case of a joint bid, a power of attorney must be submitted, designating an authorized representative to perform all actions related to the procurement procedure, including signing the bid and managing contract execution.
TECHNICAL CAPABILITY REQUIREMENTS3
--The tenderer must be capable of providing maintenance and control services for low-current systems, security systems, heating, ventilation, air conditioning, and building automation systems according to the technical description in AS HOOLEKANDETEENUSED buildings, including Emajõe Keskus.
--The tenderer must ensure service provision for the period from 01.03.2026 to 29.02.2028.
--The tenderer must be capable of fulfilling the conditions and scope of service between the client and the contractor as described in the draft works contract.
FINANCIAL REQUIREMENTS3
--The bid must include the monthly cost of the service, which accounts for 90% of the evaluation criteria.
--The bid must include the hourly rate for additional works, which accounts for 10% of the evaluation criteria.
--The estimated contract value is 29999.0 EUR for 25 months.

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Documents

7 documents available with AI summaries

VastavustingimusedPDF
304990_vastavustingimused.pdf -- 7.7 KB

Bidders must confirm compliance with EU sanctions regarding subcontractors and suppliers, submit a power of attorney if it's a joint bid, and declare and justify any business secrets within their offer.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
304990_hindamiskriteeriumid.pdf -- 3.2 KB

This document outlines the evaluation criteria and methodology for bids in the low-current device maintenance and control tender, focusing on the monthly service cost (90%) and hourly rate for additional work (10%).

Hankepass täiendatavate selgitustegaPDF
304990_hankepass_taiendavate_selgitustega.pdf -- 37.4 KB

This document serves as an explanatory guide for the European Single Procurement Document (ESPD), detailing the contracting authority's qualification criteria and exclusion grounds for the tender of low-voltage equipment maintenance and inspection services, showing the expected format for electronic submission.

Lisa 1 Tehniline kirjeldusXLS
LISA 1 Tehniline kirjeldus Emajõe keskuse nõr... -- 95.8 MB

This document outlines the technical maintenance and inspection requirements for low-current equipment, security systems, heating, ventilation, climate control, and building automation in AS HOOLEKANDETEENUSED buildings.

Lisa 2 Töövõtulepingu projektDOC
LISA 2 Toovotuleping projekt.docx -- 34.1 KB

This document is a draft service contract for the maintenance and control of low-current devices, outlining the terms and scope of services between AS HOOLEKANDETEENUSED and the future contractor.

Pakkumuse esitamise ettepanekDOC
Pakkumuse esitamise ettepanek Nõrkvooluseadme... -- 35.0 KB

AS Hoolekandeteenused invites companies to submit proposals for the maintenance and control of low-current equipment at the Emajõe center for the period from March 1, 2026, to February 29, 2028.

Ühispakkujate volikiriDOC
Yhispakkujate volikiri.docx -- 44.9 KB

This document is a power of attorney for joint bidders, appointing an authorized representative to perform all actions related to the procurement procedure, including signing the bid and managing contract execution.

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77
Good

Tender Quality Score

This tender is generally well-structured and transparent with comprehensive documentation and clear evaluation criteria. However, a critical inconsistency in the contract duration and a complete lack of sustainability considerations significantly detract from its overall quality.

Score Breakdown

Legal Compliance75/100

The tender demonstrates good legal compliance through the use of ESPD, clear exclusion grounds, and adherence to EU sanctions. Deadlines are reasonable, and the CPV code is appropriate. The procedure type is identified by a code ('VO') rather than a fully descriptive name, which is a minor point for improvement.

•Procedure type identified by code 'VO' without a fully descriptive name.
Clarity85/100

The tender description is clear, and requirements are well-documented and understandable, supported by detailed technical specifications and a draft contract. Evaluation criteria are explicitly stated and weighted, contributing to high clarity.

Completeness90/100

All essential information, including title, reference, organization, financial details, timeline, classification, and location, is comprehensively provided. The tender includes 8 relevant documents, ensuring all necessary details for bidders are available.

Fairness95/100

The tender exhibits high fairness with full document access, disclosed value, reasonable preparation time, and objective, transparent evaluation criteria. E-procurement is enabled, and requirements appear generic, promoting equal access and fair competition.

Practicality80/100

Electronic submission is supported, and the contract start date and duration are specified. Financing information is available. The absence of an explicit document URL in the provided basic information is a minor practical oversight, though documents are likely accessible via the e-procurement platform.

•Explicit document URL not provided in the basic information.
Data Consistency40/100

While most key fields are populated and there are no disputes, a critical inconsistency exists between the stated 'Contract Duration: 25 months' and the specified service period '01.03.2026 to 29.02.2028', which is 24 months. This significant discrepancy could lead to confusion or contractual issues.

•Inconsistency between stated 'Contract Duration: 25 months' and the specified service period (24 months).
Sustainability20/100

The tender completely lacks any sustainability considerations, including green procurement, social aspects, or innovation focus. It is also not EU-funded, which often drives higher sustainability standards.

•No green procurement criteria.
•No social criteria.

Strengths

Comprehensive documentation, including technical specifications and draft contract.
Clear and objective evaluation criteria (90% cost, 10% hourly rate).
Full transparency regarding estimated value and e-procurement capabilities.
Use of ESPD ensures compliance with standard qualification and exclusion grounds.
Requirements appear generic and not tailored, promoting fair competition.

Concerns

Critical inconsistency in contract duration (25 months vs. 24 months period).
Complete lack of sustainability criteria (environmental, social, or innovation aspects).
Procedure type identified by a code 'VO' rather than a fully descriptive name.
No explicit document URL provided in the basic information.

Recommendations

1. Immediately clarify and correct the discrepancy between the stated 'Contract Duration: 25 months' and the specified service period.
2. Integrate sustainability criteria (e.g., energy efficiency, social clauses) into future tenders to align with modern procurement best practices.
3. Provide a more descriptive name for the procurement procedure type alongside its code for enhanced transparency.

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