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Estonia10 days leftOpen

Cybersecurity summer camp for youth "CyberWizards"

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€70,000

DEADLINE

February 12, 2026 at 13:00

CATEGORY

Research

CPV CODE

55243000-5

REFERENCE

304497

Project Timeline

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Contact Information

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Original Tender Description

Riigihanke eesmärk on leida rahvusvahelise küberturbe teemalise noortelaagri korraldaja 2026. aastaks. Hankega hangitakse laagri toimumiskoht (päevasel ajal kasutatavad ruumid ning majutus), toitlustus, küberturbe alased koolitused ja vajalik personal (juhendajad, projektijuht-vanemkasvataja ja kasvatajad).
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must not be subject to any mandatory exclusion grounds as specified in the European Single Procurement Document (ESPD).
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must submit a European Single Procurement Document (ESPD).
  • The bidder must confirm compliance with all tender conditions.
  • The tender is not divided into parts; bidders must offer a complete service.
  • Joint bids are permitted.
  • Bidders may rely on the capacities of other entities, provided they meet the conditions specified in the tender.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must organize a cyber security summer camp "CyberWizards" for youth.
  • The camp must accommodate the target group and meet the specified objectives.
  • The camp location must be described, including accommodation options (number of rooms, beds, washing facilities).
  • The camp location must have catering facilities with sufficient capacity.
  • The camp location must have dedicated rooms for cyber security activities.
  • All buildings at the camp location must be within 500m of each other.
  • The bidder must provide a team consisting of at least 4 cyber security instructors, 4 assistants, 1 project manager-senior educator, and 3 educators.
  • Cyber security instructors must have proven qualifications and experience in cyber security and guiding youth.
  • The project manager-senior educator must have proven qualifications and experience.
  • Educators must have proven qualifications and experience.
  • The bidder must ensure compliance with the General Data Protection Regulation (GDPR) for all personal data processing.
  • The bidder must implement technical and organizational security measures for data processing.
  • The bidder must ensure data confidentiality and security.
  • The bidder must provide a detailed weekly camp plan as per the technical description.
💰

FINANCIAL REQUIREMENTS

  • The bidder must submit a detailed budget, including unit prices and total costs for services such as accommodation, catering, room rental, and salaries.
  • The total cost of the bid will constitute 25% of the evaluation criteria.
📋

SUBMISSION REQUIREMENTS

  • The bidder must submit a proposal confirming compliance with all tender conditions.
  • The bidder must submit contract details.
  • The bidder must submit a description of the camp location using the provided form "Vorm Laagri toimumiskoha kirjeldus.docx".
  • The bidder must submit the personnel composition using the provided form "vorm Personal.docx".
  • The bidder must submit CVs to prove the qualifications and experience of the team members (especially cyber security instructors, project manager-senior educator, and educators).
  • The bidder must submit a menu plan using the provided form "vorm Menüü.xlsx", detailing daily meals (breakfast, snack) with required weight and calorie information per portion.
  • The bidder must submit a detailed budget using the provided form "Eelarve vorm.xlsx".
  • The bidder must submit a detailed activity plan for content and entertainment activities using the provided form "vorm Tegevuskava.docx".
  • The bidder must submit an overview of personal data processing using the provided sample form "Lisa 4 Isikuandmete töötlemise ülevaade - Näidis.xlsx".
  • The bidder must submit a substantive proposal that will constitute 75% of the evaluation criteria, including a work plan, entertainment activities, and a video of the cyber exercise field.
  • The bid must be submitted by 2026-02-12 13:00:00.

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PDF
Vastavustingimused
Hanke Tingimused304497_vastavustingimused.pdf12.6 KB
Summary:
Bidders must submit a proposal confirming compliance with tender conditions, including contract details, camp location description, personnel composition with qualification documents, a menu, and a detailed budget using provided forms.
XLS
Detailne eelarve
FinantsnõudedEelarve vorm.xlsx15.5 KB
Summary:
This document is a detailed budget form requiring bidders to provide unit prices and total costs for summer camp services, including accommodation, catering, facility rental, and staff salaries.
DOC
Laagri toimumiskoha kirjeldus
Esitamise VormidVorm Laagri toimumiskoha kirjeldus.docx25.5 KB
Summary:
Bidders must complete a form describing the camp location, accommodation details (including room count, beds, washing facilities), dining room capacity, and rooms planned for cybersecurity activities, ensuring buildings are within 500m walking distance.
XLS
Menüü
Esitamise Vormidvorm Menüü.xlsx18.2 KB
Summary:
This document is a form for submitting a menu plan for the "CyberWizards" youth cybersecurity summer camp, requiring detailed daily meals (breakfast, snack) with specified weight and calorie information per portion.
DOC
Personal
CVvorm Personal.docx31.9 KB
Summary:
Bidders must propose a team including at least 4 cybersecurity instructors, 4 assistants, a project manager-senior educator, and 3 educators, with instructors' qualifications and experience (cybersecurity, youth instruction) needing to be proven via CVs.
DOC
Tegevuskava
Esitamise Vormidvorm Tegevuskava.docx26.5 KB
Summary:
Bidders must submit a detailed action plan for the cyber security summer camp's content and recreational activities, filling out the provided table format according to the tender's technical description.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304497_hindamiskriteeriumid.pdf3.4 KB
Summary:
This document outlines the tender evaluation methodology, where the total bid cost accounts for 25% and the substantive bid for 75% of the evaluation criteria.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304497_hankepass_taiendavate_selgitusteg...63.2 KB
Summary:
This document serves as an explanatory guide for completing the European Single Procurement Document (ESPD), detailing the contracting authority's conditions and qualification requirements for finding an organizer for a cybersecurity summer camp.
DOC
Lisateave
Hanke TingimusedAvatud hankemenetlused - lisateave pakku...28.5 KB
Summary:
This document provides additional information on the open procurement procedure, clarifying that the tender is not divided into parts, lifecycle costs are not calculated, conditions for joint bids and relying on other entities' resources (including the mandatory procurement pass), and general bid requirements.
DOC
Hankelepingu projekt
Lepingu MallHankelepingu projekt.docx46.9 KB
Summary:
This document is the draft procurement contract for organizing the "CyberWizards" youth cybersecurity summer camp, outlining the terms of service provision, contract validity, and cost.
DOC
Hindamismetoodika
HindamiskriteeriumidHindamismetoodika.docx28.4 KB
Summary:
This document details the tender evaluation methodology, outlining that bids will be assessed based on total cost (25%) and the substantive proposal (75%), with specific sub-criteria for the work plan, entertainment activities, and a cyber exercise field introductory video.
XLS
Lisa 4 Isikuandmete töötlemise ülevaade - Näidis
TurvanõudedLisa 4 Isikuandmete töötlemise ülevaade ...12.9 KB
Summary:
This document is a sample form for providing an overview of personal data processing, detailing the authorized processor's data handling, including technical and organizational security measures and the legal basis for data collection.
DOC
Lisa 5 Andmetöötlusleping
Lepingu MallLisa 5 Andmetöötlusleping.docx37.7 KB
Summary:
This document is an annex to the procurement contract, outlining the rights and obligations of the data controller and processor regarding personal data processing in accordance with the European Union General Data Protection Regulation (GDPR), ensuring data confidentiality and security.
DOC
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidTehniline kirjeldus.docx60.7 KB
Summary:
This document outlines the objectives, target group, executor's tasks, and requirements for the location, accommodation, catering, activities, team, and provides a detailed weekly schedule for the 'CyberWizards' cybersecurity summer camp for youth.

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74
Good

Tender Quality Score

This tender is well-structured with clear requirements and comprehensive documentation, but significant concerns regarding fairness and practicality arise from specific technical requirements that may unduly restrict competition.

Score Breakdown

Legal Compliance75/100

The tender generally complies with legal requirements, featuring a clearly defined open procedure, appropriate CPV codes, and reasonable deadlines. The use of ESPD and mention of mandatory exclusion grounds align with EU/national regulations. However, the characteristic 'Negotiation Allowed' within an 'Open Procedure' is unusual and could introduce ambiguity regarding the process, warranting clarification.

•The characteristic 'Negotiation Allowed' in an 'Open Procedure' is ambiguous and potentially inconsistent with standard open procedure definitions.
Clarity80/100

The tender provides a clear description of the objective and detailed requirements, supported by numerous specific forms and a comprehensive technical description. Evaluation criteria are well-defined, with a clear weighting between cost and substantive proposal. The AI-extracted requirements are comprehensive and understandable.

Completeness85/100

All essential information, including title, reference, organization, financial details, timeline, and classification, is fully provided. The tender includes a comprehensive set of 15 documents, many of which are detailed forms for bidder submission, ensuring all necessary information is requested and defined.

Fairness60/100

While the tender offers full document access, disclosed value, and reasonable deadlines, the requirement for a 'video of the cyber exercise field' as part of the substantive proposal is highly restrictive. This strongly favors bidders with pre-existing, operational infrastructure, potentially limiting competition significantly. The '500m rule' for camp buildings is also quite specific and could exclude otherwise suitable locations.

•Requirement for a 'video of the cyber exercise field' is highly restrictive and may tailor the tender to specific existing providers.
•The 'All buildings at the camp location must be within 500m of each other' rule is very specific and potentially restrictive.
Practicality65/100

Electronic submission and e-procurement are supported, enhancing practicality. Financing information and contract duration are clear. However, the requirement for a 'video of the cyber exercise field' poses a significant practical hurdle for bidders who may be capable but lack this specific pre-existing asset. The final location being determined by the tender result, while allowing flexibility, adds a layer of complexity.

•The requirement for a 'video of the cyber exercise field' creates a practical barrier for many potential bidders.
•The exact place of performance being determined by the tender result, while allowing bidder proposals, could add complexity to evaluation and planning.
Data Consistency90/100

All key fields are populated, and the data provided is logical and consistent across different sections. There are no detected suspensions or disputes, indicating a stable procurement process.

Sustainability50/100

The tender is EU funded and inherently addresses a social aspect by organizing a youth cybersecurity camp. However, it lacks explicit green procurement criteria, broader social clauses for the service provider (beyond the camp's purpose), or an innovation focus within the procurement requirements themselves.

•Lack of explicit green procurement criteria.
•Absence of broader social criteria for the service provider.

Strengths

Clear objectives and detailed technical requirements.
Comprehensive set of submission forms and templates.
Transparent evaluation criteria with relative weighting.
EU funded, electronic submission, and e-procurement enabled.
Good data consistency and completeness of basic information.

Concerns

The requirement for a 'video of the cyber exercise field' is highly restrictive and may limit competition.
The '500m rule' for camp buildings is very specific and could exclude otherwise suitable locations.
The characteristic 'Negotiation Allowed' in an 'Open Procedure' is unusual and could lead to ambiguity.
Lack of explicit green procurement, broader social, or innovation criteria for the service provider.

Recommendations

1. Re-evaluate the 'video of the cyber exercise field' requirement to ensure it does not unduly restrict competition, considering alternative proofs of capability.
2. Clarify the scope of 'Negotiation Allowed' within an 'Open Procedure' to ensure full transparency and compliance with procurement principles.
3. Review the '500m rule' for camp buildings to assess its strict necessity and potential for a more flexible approach.

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Tender Quality Score
74/ 100 · Good
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