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Tenders

Design and construction of Käina district heating boiler house

Open
Deadline
13 days left
April 10, 2026
Contract Details
Category
Construction
Reference
303783
Value
€772,000
Location
Estonia
Published
March 13, 2026
Organization
CPV Code
Evaluation Criteria
Cost100%
Project Timeline

Tender Published

March 13, 2026

Deadline for Questions

April 03, 2026

Submission Deadline

April 10, 2026

Tender Opening

April 10, 2026

Contract Start Date

April 30, 2026

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Budget
€772,000
Duration
8 months
Location
Estonia
Type
Construction
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€524,963
Avg. Bids
4.7
Competition
Medium
SME Winners
94%
5,932 tenders analyzed

Original Tender Description

The procurement will involve the preparation of technical projects and the construction of a fully automatic biomass boiler house at Spordi tn 1 in Käina town, which will replace the currently dilapidated boiler house in the town. The boiler house is designed to operate fully automatically, including control and adjustment of fuel combustion modes in response to changes in power output and fuel quality. The procurement is divided into a main part and an option. The main part constitutes the mandatory part of the procurement contract, and the realization of the option depends on the contracting authority's needs and financial capabilities. The handling of the option in the evaluation of offers is specified in the tender documents.
EU FundedElectronic Submission

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Requirements & Qualifications

17 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (4)
Technical (3)
Financial (2)
SUBMISSION REQUIREMENTS7
--The tender is for the design and construction of the Käina district heating boiler house.
--The tender is an open procedure.
--The contract project defines the general terms and conditions and the parties' obligations.
MANDATORY EXCLUSION GROUNDS1
--Any reference to standards or other bases mentioned in RHS § 88 para 2, § 88 para 5 or § 89 para 2 shall be read as supplemented by the notation "or equivalent".
ELIGIBILITY REQUIREMENTS4
--The tender is not divided into lots; it is a single work.
--The contracting authority will use a reversed procedure for the tender.
--Bidders must confirm compliance with conditions regarding joint offers, trade secrets, involvement of subcontractors, and bid submission.
TECHNICAL CAPABILITY REQUIREMENTS3
--Bids are sought for the design and construction of the Käina district heating boiler house, using wood chips as fuel.
--Technical specifications and requirements are provided.
--The project involves the design and construction of a fuel storage.
FINANCIAL REQUIREMENTS2
--The contracting authority primarily evaluates bids based on cost, with the lowest price receiving the maximum score.
--Bidders are required to submit a cost form detailing the costs for the design and construction of the fuel storage.

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Documents

9 documents available with AI summaries

Alltöövõtjate kontrollimise tingimused lepingu täitmise etapisPDF
303783_alltoovotjate_kontrollimise_tingimused... -- 20.7 KB

The contracting authority will verify subcontractors' backgrounds regarding criminal offenses, money laundering, and human trafficking, requiring relevant explanations and proof of reliability.

VastavustingimusedPDF
303783_vastavustingimused.pdf -- 9.7 KB

This document outlines conditions regarding joint bids, trade secrets, subcontractor involvement, and bid submission, requiring bidders to confirm compliance.

maksumuse vormXLS
Lisa 3_Maksumuse vorm.xlsx -- 15.1 KB

The contracting authority requires bidders to submit a cost form detailing the expenses for the design and construction of the fuel storage.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
303783_hindamiskriteeriumid.pdf -- 3.0 KB

The contracting authority evaluates bids primarily based on cost, where the lowest price receives the maximum score.

Hankepass täiendatavate selgitustegaPDF
303783_hankepass_taiendavate_selgitustega.pdf -- 69.5 KB

The Procurement Pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but is not intended for completion itself.

Lisa 1_Juhised pakkujaleDOC
Lisa 1_Juhised pakkujale.docx -- 43.7 KB

This document provides instructions for bidders participating in the open procurement procedure for the design and construction of the Käina district heating boiler house.

Lisa 2_Tehniline kirjeldusDOC
Lisa 2_Tehniline kirjeldus_270226.docx -- 51.9 KB

The contracting authority seeks bids for the design and construction of the Käina district heating boiler house using wood chips as fuel, providing technical specifications and requirements.

Lisa 3_Hankelepingu projektDOC
Lisa 4_Hankelepingu projekt.docx -- 47.8 KB

This document is a draft contract for the design and construction of the Käina district heating boiler house, outlining general terms and party obligations.

Lisa 5_Hankelepingu projekt optsioonigaDOC
Lisa 5_Hankelepingu projekt(optsiooniga).docx -- 48.3 KB

This document is a draft tender contract outlining the general terms and contract details for the design and construction of the Käina district heating boiler house procurement.

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75
Good

Tender Quality Score

This tender for the design and construction of a wood chip boiler house is generally well-structured, with clear financial information and a reasonable timeline. However, it lacks specific green or social procurement elements and relies heavily on price for evaluation.

Score Breakdown

Legal Compliance75/100

The tender exhibits good legal compliance. It provides a clear CPV code, a defined procedure (reversed procedure), and specifies EU funding. Deadlines appear reasonable. There is no mention of prior disputes. The reference to 'or equivalent' for standards enhances compliance by allowing flexibility.

Clarity80/100

The description of the project is clear, detailing the need for a fully automated wood chip boiler house. Key requirements such as technical specifications and the need for a fuel storage are mentioned. The evaluation criteria, primarily based on cost, are indicated.

Completeness70/100

Most basic information is present, including the estimated value, contract duration, and contract start date. However, not all documents are explicitly marked as required (e.g., Technical Description, Contract Project), and some crucial documents like 'Käina katlamaja eelprojekt' are not analyzable. The distinction between mandatory and optional parts is indicated but could be clearer in documentation.

Some crucial documents were not analyzable by AI.
Not all key documents are marked as 'Required'.
Fairness85/100

The tender demonstrates a good level of fairness. Full document access is implied through the e-procurement platform. The value is disclosed, and deadlines are reasonable. The primary evaluation criterion is cost, which is objective. The use of e-procurement and the 'or equivalent' clause promote broad participation.

Practicality65/100

The tender is set up for electronic submission and e-procurement, which is practical. Financing is specified as partially EU funded. The contract duration is clear. However, the availability of all necessary documents in an accessible format for bidders (especially for the preliminary design) could be improved. The contract start date is provided.

Certain key documents were not in an AI-analyzable format, potentially impacting bidder preparation.
Data Consistency90/100

Key fields such as title, reference number, organization, value, and dates are well-populated. There are no reported disputes or suspensions. The dates provided (Reveal, Submission Deadline, Opening, Contract Start) are logical and sequential.

Sustainability50/100

The tender mentions EU funding, which often implies adherence to certain standards. However, there are no explicit requirements for green procurement, social aspects, or innovation within the tender documentation provided for analysis. The CPV code relates to construction, not inherently sustainable activities.

No explicit green procurement criteria.
No explicit social procurement criteria.

Strengths

Clear project description and objectives.
Well-defined financial information and EU funding source.
Use of e-procurement and electronic submission.
Objective primary evaluation criterion (cost).
Provision of a contract draft.

Concerns

Lack of explicit sustainability or social criteria.
Some crucial documents not in an easily analyzable format for bidders.
Heavy reliance on cost as the sole evaluation criterion.

Recommendations

1. Incorporate specific sustainability and social criteria into future tenders.
2. Ensure all essential tender documents are provided in accessible, machine-readable formats.
3. Consider a more balanced evaluation weighting that includes technical merit or sustainability alongside cost.

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