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Archive Activity Management System

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In brief

The British Film Institute is procuring an Archive Activity Management System to track interactions and activities on collections items. This supplies contract has an estimated value of 204,000 GBP and a duration of 25 months. The submission deadline is 9 November 2026. Notice, tender documents and submission instructions are available on the find-tender.service.gov.uk portal.

Updated October 15, 2026

Deadline
24 days left
November 09, 2026
Contract Details
Category
Open Procedure
Reference
096921-2026
Value
£204,000
Location
Inner London - West, United Kingdom
Published
October 08, 2026
Organization
British Film Institute
CPV Code
Project Timeline

Tender Published

October 14, 2026

Deadline for Questions

November 02, 2026

Submission Deadline

November 09, 2026

Contract Start Date

March 01, 2027

View Original

Key facts

Buyer
British Film Institute
Estimated value
£204,000
Deadline
24 days left
CPV Code
48000000 — Software package and information systems
Procedure
Below threshold - open competition
Lots
Divided into lots
Source
UK Find a Tender Service
Budget
£204,000
Duration
25 months
Location
Inner London - West
Type
Open Procedure

Original Tender Description

The BFI National Archive has used a bespoke software to track activity on collections items since 2011. This system has reached end-of-life and is no longer fit for purpose. The BFI National Archive needs a software which enables us to request and track interactions or activities carried out on collections items, and report on this. It will be for internal staff use only and process no financial data. This software is critical to enabling the Archive to provide key services, like the Research Viewing Service, archive bookings for FIAF members, donor access and restoration projects.

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Basic Requirements

  • Company registration in EU required
  • Proven track record in similar projects
  • Financial stability documentation

Documents

3 documents available with AI summaries

OCDS RecordDOC
096921-2026_ocds_record.json

No summary available for this document.

OCDS Release PackageDOC
096921-2026_ocds_release.json

No summary available for this document.

Official PDF VersionPDF
096921-2026_official.pdf

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