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Coagulator accessories

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 27, 2026
Contract Details
Category
Supplies
Reference
301642
Value
€674,300
Location
Estonia
Published
January 23, 2026
CPV Code
Evaluation Criteria
Total bid cost98%
Company's environmental and climate change impact reduction goals2%
Project Timeline

Tender Published

January 23, 2026

Deadline for Questions

February 20, 2026

Submission Deadline

February 27, 2026

Tender Opening

February 27, 2026

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Budget
€674,300
Duration
Not specified
Location
Estonia
Type
Supplies
79
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€92,792
Avg. Bids
2.2
Competition
Low
SME Winners
86%
3,220 tenders analyzed

Original Tender Description

The purpose of this procurement is to purchase single-use and reusable accessories compatible with electrocoagulation devices for use in procedures performed in the operating center and endoscopy department.
Electronic Submission

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Win Strategy

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65%
Estimated Win ProbabilityModerate Fit

This tender for electrocoagulation accessories requires a highly detailed and compliant bid, emphasizing technical specifications and product quality. While evaluation criteria are unspecified, a strong focus on meeting all mandatory requirements, providing superior technical data, and potentially leveraging environmental goals will be crucial for success. Competitive pricing, supported by a comprehensive product list, will be essential.

Key Winning Messages

Uncompromising Quality and Technical Excellence: Demonstrating superior product performance and adherence to all technical specifications.

Cost-Effective Solution with Comprehensive Offering: Providing competitive unit pricing across a complete range of required accessories.

Reliable Partnership for Critical Medical Supplies: Ensuring consistent supply and unwavering support for the operating center and endoscopy unit.

Key Opportunities
Leveraging publicly available environmental and climate change impact reduction goals for additional points.
Differentiating through superior technical documentation and product detail beyond the minimum requirements.
Gaining a competitive edge by offering a more comprehensive product list than competitors, if allowed by the form.
Key Challenges
Unspecified evaluation criteria make it difficult to optimize bid strategy for scoring.

Focus on excelling in all mandatory and technical requirements, assuming these will carry significant weight. Prioritize clarity, completeness, and accuracy in all submissions. If possible, seek clarification from the contracting authority regarding evaluation criteria.

The requirement for product samples with the bid can be logistically challenging and costly.

Plan sample procurement and submission well in advance. Ensure samples are representative of the offered products and meet all technical specifications. Factor sample costs into overall bid pricing.

Potential for high competition given the estimated value and the nature of medical supplies.

Focus on strong technical differentiation, competitive pricing, and a clear demonstration of reliability and quality. Thoroughly research potential competitors and their offerings.

Ideal Bidder Profile
A well-established medical device supplier with a proven track record in providing electrocoagulation accessories, possessing strong technical documentation capabilities, a robust supply chain, and the ability to offer competitive unit pricing. The ideal bidder would also have some publicly available environmental and climate change reduction goals to leverage for potential additional points.
Key Requirements
Submission of detailed technical specifications for each product.
Completion of form '301642 Lisa 1 Kauba loetelu ja uhikuhinnad.xlsx' with all required data (technical specifications, product codes, quantities, unit prices).
Submission of product samples as per the technical description.
Electronic fulfillment of the European Single Procurement Document (ESPD) and exclusion/eligibility conditions.
Compliance with the technical requirements and conditions for electrocoagulation accessories of the North Estonia Medical Centre.
Key Discriminators
Exceptional technical documentation that clearly articulates product advantages and compliance.
Demonstrable commitment to sustainability through publicly stated environmental goals, even if not explicitly mandated.
A highly competitive unit pricing strategy that balances profitability with market competitiveness.
Proactive engagement with the contracting authority (if permissible) to clarify any ambiguities and demonstrate commitment.
Social Value Opportunities
Highlight any existing company initiatives related to ethical sourcing, waste reduction in manufacturing, or employee well-being, framing them as indirect contributions to social value, even though not explicitly required.
Bid Focus Areas
Technical Compliance and Specifications

Ensure 100% adherence to all specified technical data and conditions. Provide comprehensive, clear, and well-organized technical specifications for every product. Go beyond minimum requirements where possible to showcase product superiority.

Pricing and Product List Completeness

Complete the '301642 Lisa 1 Kauba loetelu ja uhikuhinnad.xlsx' meticulously. Ensure unit prices are competitive and reflect the quality offered. If adding extra lines, ensure they are relevant and add value. Double-check all calculations.

Mandatory and Eligibility Requirements

Thoroughly complete the ESPD and all other mandatory forms. Ensure all exclusion and qualification criteria are met and clearly demonstrated. Any omission here is an automatic disqualifier.

Environmental/Climate Goals (if applicable)Potential Additional Points

If the bidder has publicly available environmental goals, clearly reference them and provide supporting documentation. Even if not explicitly required, demonstrating a commitment to sustainability can be a differentiator.

Recommendations7
Meticulously Complete Product List and Technical Specifications
CriticalHigh effort

Ensure the '301642 Lisa 1 Kauba loetelu ja uhikuhinnad.xlsx' is filled out with absolute accuracy, including all technical specifications, product codes, quantities, and unit prices. Pay close attention to the requirement to not remove rows and the option to add new ones.

Ensures compliance with a critical submission requirement and provides the contracting authority with all necessary information for evaluation.
Prepare and Submit High-Quality Product Samples
CriticalMed effort

Source and prepare product samples that precisely match the technical specifications and quality standards outlined in the tender documents. Ensure timely submission alongside the bid.

Directly addresses a mandatory requirement and allows the contracting authority to physically assess product quality.
Proactively Address Unspecified Evaluation Criteria
HighMed effort

Since evaluation criteria are not specified, assume technical compliance, product quality, and competitive pricing will be paramount. Structure the bid to clearly highlight strengths in these areas. Consider a brief executive summary within the bid that reiterates key value propositions.

Maximizes the chances of a favorable evaluation by focusing on likely scoring areas.
Leverage Environmental Goals for Added Value
HighLow effort

If the bidder has publicly available environmental and climate change impact reduction goals, clearly articulate these in the bid. Provide evidence or links to supporting documentation.

Potential to earn additional points and differentiate from competitors who may not have such initiatives.
Thorough ESPD and Compliance Check
CriticalHigh effort

Conduct a rigorous review of the ESPD and all other compliance documents to ensure all mandatory exclusion and eligibility grounds are met. Seek legal or expert advice if necessary.

Prevents automatic disqualification due to non-compliance.
Develop a Competitive Pricing Strategy
MediumMed effort

Analyze market pricing for similar electrocoagulation accessories and develop a unit pricing strategy that is competitive while ensuring profitability. Consider volume discounts or bundled pricing if applicable.

Increases the likelihood of winning on price, a likely significant evaluation factor.
Confirm Agreement with Tender Terms and Conditions
CriticalLow effort

Carefully review all terms and conditions of the procurement documents and ensure explicit confirmation of agreement is provided as required.

Essential for bid validity and demonstrates commitment to the contracting authority's requirements.
Competitive Positioning
Position as a reliable, technically superior supplier with a competitive pricing structure. Emphasize the quality and performance of the offered accessories, backed by comprehensive technical data. Highlight any sustainability efforts to appeal to a forward-thinking public procurement authority.

Competitors

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Requirements & Qualifications

17 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (2)
Technical (4)
Financial (3)
SUBMISSION REQUIREMENTS7
--The bid must be submitted by 27 February 2026 at 12:00:00.
--Bidders must electronically complete the European Single Procurement Document (ESPD).
--The bid must include all required bid documents.
MANDATORY EXCLUSION GROUNDS1
--Bidders must electronically fulfill the contracting authority's established exclusion conditions in accordance with the European Single Procurement Document (ESPD).
ELIGIBILITY REQUIREMENTS2
--Bidders must electronically fulfill the contracting authority's established qualification conditions in accordance with the European Single Procurement Document (ESPD).
--The bid must comply with the general compliance conditions for the coagulator accessories tender.
TECHNICAL CAPABILITY REQUIREMENTS4
--The bid must comply with the required technical data.
--The bidder must provide detailed technical specifications for each product.
--The bid must comply with the technical requirements and conditions for electrocoagulation accessories of the North Estonia Medical Centre.
FINANCIAL REQUIREMENTS3
--The bid must include the required cost information.
--The bidder must submit a detailed product list for coagulator accessories, including unit prices.
--The bidder must take responsibility for the cost of the bid.

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Documents

8 documents available with AI summaries

VastavustingimusedPDF
301642_vastavustingimused.pdf -- 131.3 KB

This document outlines the mandatory compliance conditions and required tender submission documents for the coagulator accessories procurement, covering general compliance, technical specifications, cost breakdown, and samples.

Pakkuja esitab täidetud 301642 Lisa 1 Kauba loetelu ja ühikuhinnad. Pakkuja ei t...XLS
301642 Lisa 1 Kauba loetelu ja uhikuhinnad.xl... -- 64.1 KB

Bidders must complete this form to provide a detailed list of offered coagulator accessories, including technical specifications, product codes, quantities, and unit prices.

Pakkuja esitab täidetud dokumendi "301642 Tehniline kirjeldus - pakkumusvormi"DOC
301642 Tehniline kirjeldus pakkumusvorm.docx -- 74.1 KB

This document outlines the North Estonia Medical Centre's need for electrocoagulation accessories, detailing technical requirements and conditions, and mandating the submission of product samples with the tender.

Pakkuja esitab täidetult hankemenetluses osalemise avalduse vormiDOC
Hankemenetluses osalemise avaldus.docx -- 50.7 KB

This is an application form for participation in the procurement procedure, where the bidder confirms acceptance of the tender documents' terms, receipt of necessary information, and assumption of responsibility for the bid's cost.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
301642_hindamiskriteeriumid.pdf -- 57.6 KB

This document outlines the evaluation criteria for the coagulator accessories tender, primarily focusing on the total bid cost (98% weight) and offering additional points for publicly available company environmental and climate change impact reduction goals (2% weight).

Hankepass täiendatavate selgitustegaPDF
301642_hankepass_taiendavate_selgitustega.pdf -- 63.8 KB

This document is an explanatory guide for familiarizing with the conditions of the European Single Procurement Document (ESPD), describing the contracting authority's set qualification and exclusion criteria that bidders must complete electronically.

Lepingu projektDOC
301642 Lepingu projekt.docx -- 53.2 KB

This is a draft framework agreement for the supply of coagulator accessories, outlining the terms and validity period of the future contract between the buyer and seller.

Kokkuvõte turu-uuringu tulemustestDOC
Kokkuvõte turuosaliste tagasisidest.docx -- 13.8 KB

This document summarizes the results of a market survey, reflecting feedback from market participants on the clarity of technical specifications, product compliance, suggestions for improvements, new solutions, delivery times, and ensuring supply reliability.

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79
Good

Tender Quality Score

This tender for coagulator accessories demonstrates strong clarity and fairness, with a clear focus on green procurement. However, it has moderate completeness and practicality due to missing explicit contract duration and location details.

Score Breakdown

Legal Compliance85/100

The tender generally complies with legal requirements, utilizing ESPD and electronic submission, and specifying WTO/GPA. Deadlines are reasonable, and the CPV code is appropriate. While 'Procedure: A' is used, the 'Negotiation Allowed' characteristic could benefit from clearer definition for international bidders.

Clarity90/100

The tender description is clear, and requirements are well-documented across various categories. Evaluation criteria are explicitly detailed in Document 4, contradicting the automated check. The AI-extracted requirements are comprehensive and understandable.

•Automated check incorrectly flagged 'No evaluation criteria specified' (Document 4 clearly defines them).
Completeness65/100

Basic information, deadlines, estimated value, and tender validity are provided. All necessary documents and requirements are defined. However, the explicit contract duration (beyond tender validity) and a NUTS code or more specific location information are missing, impacting overall completeness.

•Missing explicit contract duration.
•Missing NUTS code and detailed location information.
Fairness95/100

The tender exhibits high fairness, offering full document access, disclosing the estimated value, and providing reasonable preparation time. Evaluation criteria are objective and transparent (98% cost, 2% environmental). E-procurement ensures equal access, and a market survey was conducted to inform the tender.

Practicality70/100

Electronic submission is fully supported, enhancing practicality. However, the contract start date is not explicitly stated, and the full contract duration is unclear. While the e-procurement portal serves as the document access point, a direct document URL is not provided.

•Contract start date not explicitly stated.
•Full contract duration unclear.
Data Consistency80/100

Key fields are mostly populated, and dates are logical and consistent. There are no reported disputes or suspensions. The primary inconsistencies are the empty NUTS code and the lack of explicit contract duration.

•NUTS code is empty.
•Contract duration is not explicitly stated.
Sustainability60/100

The tender explicitly includes 'Green Procurement' as a characteristic and allocates 2% of evaluation points to environmental goals, which is commendable. However, there is no explicit focus on social aspects or innovation, and it is not EU funded.

•No explicit social criteria.
•No explicit innovation focus.

Strengths

Clear and comprehensive requirements with detailed supporting documents.
Strong commitment to fairness, including a market survey and objective evaluation criteria.
Explicit integration of green procurement principles with evaluation weighting.
Full electronic submission and e-procurement support.
Reasonable submission deadlines and transparent value disclosure.

Concerns

Lack of explicit contract duration beyond tender validity.
Missing NUTS code and more specific location details.
Absence of explicit social aspects or innovation focus.
Ambiguity regarding the exact definition of 'Procedure: A' combined with 'Negotiation Allowed' for international clarity.

Recommendations

1. Clearly specify the intended contract duration and start date to aid bidder planning.
2. Provide a NUTS code and more precise location information for enhanced completeness.
3. Consider integrating social responsibility clauses and encouraging innovative solutions where appropriate.

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