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Toiduainete ostmine Sillamäe Vanalinna Koolile ja Sillamäe linna lasteaedadele Päikseke ja Rukkilill

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This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
November 04, 2025
Contract Details
Category
Supplies
Reference
300879
Value
€252,500
Location
Estonia
Published
October 06, 2025
CPV Code
Project Timeline

Tender Published

October 06, 2025

Deadline for Questions

October 28, 2025

Submission Deadline

November 04, 2025

Tender Opening

November 04, 2025

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Budget
€252,500
Duration
Not specified
Location
Estonia
Type
Supplies
Market Benchmark
Avg. Winning Price
€24,020
Avg. Bids
2.6
Competition
Low
SME Winners
86%
882 tenders analyzed

Original Tender Description

Toiduainete ostmine Sillamäe Vanalinna Koolile ja Sillamäe linna lasteaedadele Päikseke ja Rukkilill
Electronic Submission

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Requirements & Qualifications

32 requirements across 5 categories

Submission (12)
Mandatory (6)
Compliance (5)
Technical (5)
Financial (4)
SUBMISSION REQUIREMENTS12
--Submit RHAD Forms 1-4 plus 6-8.4 fully completed, signed and in Estonian:
--– Form 1: Request to Participate (company details)
--– Form 2: Power of Attorney (if signatory ≠ board member)
MANDATORY QUALIFICATIONS6
--Valid Estonian Veterinary & Food Board approval (or equivalent) for handling animal-origin food
--HACCP certificate or official health certificate covering the offered product groups
--No final conviction (5 yrs) for money-laundering, terrorism financing, child labour or human trafficking – applies to bidder and every first-tier subcontractor
COMPLIANCE REQUIREMENTS5
--Full compliance with Estonian Food Act, veterinary regulations, labelling and packaging rules
--Products of Estonian origin must be used wherever the technical specification states “Eesti päritolu”
--Immediate recall procedure and joint inspection protocol for non-conforming goods (contract §§ 217-226 VÕS)
TECHNICAL REQUIREMENTS5
--Daily/weekly delivery capability to three separate sites (Sillamäe Vanalinna Kool, Lasteaed Päikseke, Lasteaed Rukkilill) on working-school days
--Next-day order-response capability (order by 14:00 → deliver following morning)
--Refrigerated/frozen transport vehicles owned or under written third-party contract – list registration numbers and temperature ranges in bid
FINANCIAL REQUIREMENTS4
--Bid must state lowest all-inclusive unit price (EUR, VAT incl.) for every line item in the official RHAD price forms 8.1–8.4 – no auction stage
--Prices fixed for 12 months (02 Jan – 31 Dec 2026); no price revision clauses permitted
--No conditional discounts or alternative products – offers must be unconditional

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Documents

22 documents available with AI summaries

Alltöövõtjate kontrollimise tingimused lepingu täitmise etapisPDF
300879_alltoovotjate_kontrollimise_tingimused... -- 20.7 KB

Mandatory self-declaration required: all first-tier subcontractors must submit a “hankepass” and prove they have no final conviction (within the last 5 years) for money-laundering, terrorism financing, child labour or human trafficking—if you cannot supply this clean record for every initial subcontractor, do not bid.

VastavustingimusedPDF
300879_vastavustingimused.pdf -- 23.4 KB

Mandatory tender for supplying fish, meat and eggs to Sillamäe Old-Town School and municipal kindergartens “Päikseke” and “Rukkilill”, requiring bidders to submit a fully compliant, non-conditional offer in the prescribed RHAD price forms, declare any business secrets (except price), prove equivalence of any referenced standards, and—if bidding as a consortium—attach a joint-bid mandate.

Hankepass rahvusvahelises formaadis (ESPD) v2.0 laiendatudXML
300879_Osa_1_ESPD_v2.0_laiendatud.xml -- 328.8 KB

Rahvusvahelises formaadis (ESPD) hankepassi v2.0 laiendatud vorm, mida pakkujad peavad täitma ja esitama oma kvalifikatsiooni tõendamiseks.

Hankepass rahvusvahelises formaadis (ESPD) v2.0 laiendatudXML
300879_Osa_2_ESPD_v2.0_laiendatud.xml -- 328.1 KB

Rahvusvahelises formaadis (ESPD) hankijale esitatav tõendav elektrooniline taotlusvorm, kus pakkuja peab täitma oma andmed ja kvalifikatsioonid.

Hankepass rahvusvahelises formaadis (ESPD) v2.0 laiendatudXML
300879_Osa_3_ESPD_v2.0_laiendatud.xml -- 328.8 KB

Hankepassi (ESPD) v2.0 laiendatud vorm, mida pakkuja peab täitma ja esitama kvalifitseerimiseks.

Hankepass rahvusvahelises formaadis (ESPD) v2.0 laiendatudXML
300879_Osa_4_ESPD_v2.0_laiendatud.xml -- 329.6 KB

ESPD v2.0 laiendatud vorm, mida hankelepingu kandidaadid peavad täitma ja esitama oma kvalifikatsiooni tõendamiseks.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
300879_hindamiskriteeriumid.pdf -- 7.0 KB

This is a 100% price-only, no-e-auction tender split into four mandatory lots (fish/meat/eggs, dairy, fruit/veg, dry/canned goods) for Sillamäe schools and kindergartens, so only suppliers that can quote the lowest all-inclusive unit prices on each lot’s form and deliver the full quantity “komplekt” should bid.

Hankepass täiendatavate selgitustegaPDF
300879_hankepass_taiendavate_selgitustega.pdf -- 87.3 KB

This clarifying PDF (not for completion) previews an open Estonian procurement for supplying diverse foodstuffs (meat, fish, dairy, vegetables, etc.) to one school and two kindergartens in Sillamäe, allowing bidders to submit offers on up to 4 lots, with final selection based on the standard ESPD self-declaration of exclusion grounds and qualification criteria.

RHAD Lisa 1 Tehniline kirjeldusPDF
RHAD Lisa 1 Tehniline kirjeldus.pdf -- 388.1 KB

Sillamäe municipality is split-buying (4 lots, mandatory daily/weekly delivery to 854 school & kindergarten children Sep 2025–Jun 2026) only from food suppliers that can prove Veterinary & Food Board approved handling, HACCP/health certificates, flexible packaging logistics and next-day order-response capability.

RHAD Lisa 2 Hankelepingu projektPDF
RHAD Lisa 2 Hankelepingu projekt.pdf -- 456.3 KB

This draft sales contract template (RHAD Lisa 2) merely sets out mandatory general terms—quality/suitability of foodstuffs, immediate notice and joint inspection of any non-conforming goods, and referral to VÕS §§ 217-226—without specifying quantities, delivery schedule, price mechanism or selection criteria, so bidders must wait for the full procurement documents to decide whether to bid.

RHAD Toiduainete ostminePDF
RHAD Toiduainete ostmine.pdf -- 254.0 KB

Sillamäe Linnavalitsus invites suppliers (open procedure, 04 Nov 2025 12:00 deadline) to bid—one or more of four lots—on a mandatory 12-month (2 Jan–31 Dec 2026) food-supply contract for the city’s school and two kindergartens, requiring only that bidders submit the standard RHAD forms 1-3 and prove they own or have contracted vehicles suitable for reliable delivery.

Vorm 1 Pakkuja taotlus riigihankes osalemiseksDOC
Vorm 1 Pakkuja taotlus riigihankes osalemisek... -- 16.6 KB

This is merely a blank “Request to Participate” form for a meat-products supply tender to Sillamäe schools/kindergartens; it contains no stated requirements, qualifications or award criteria—only mandatory fields for bidder name, registry code, address and contact details—so firms must obtain the full tender dossier to decide whether to bid.

Vorm 2 VolikiriDOC
Vorm 2 Volikiri.docx -- 15.8 KB

This is a power-of-attorney form (mandatory submission) for the Estonian public procurement “Food products for Sillamäe Vanalinna School and city kindergartens Päikseke & Rukkilill,” requiring every bidder to have its legal representative (board member) formally authorize the signatory—no technical specs, qualification thresholds or award criteria disclosed here.

Vorm 3 Ühise pakkumuse volikiriDOC
Vorm 3 Ühise pakkumuse volikiri.docx -- 15.9 KB

This document is merely a blank “Joint Bid Authorisation Form” that two or more firms must complete and sign if they intend to submit a combined offer for the supply of food products (meat & animal-origin items) to Sillamäe Old Town School and the city’s Päikseke and Rukkilill kindergartens—no technical specs, qualification thresholds or award criteria are given here.

Vorm 4 Kinnitus sõidukite olemasolu kohtaDOC
Vorm 4 Kinnitus sõidukite olemasolu kohta.doc... -- 16.9 KB

This blank Form 4 only asks bidders to declare (and later list) food-transport vehicles they own or have secured via written third-party agreement—no mandatory minimum fleet size or technical specs are given—so any supplier with or without trucks can still bid but must be ready to prove suitable refrigerated transport if shortlisted.

Vorm 5 Kinnitus toodete nõuetele vastavuse kohtaDOC
Vorm 5 Kinnitus toodete nõuetele vastavuse ko... -- 15.4 KB

This document (Form 5) is a mandatory conformity declaration that bidders must submit to certify their offered food products comply with all applicable Estonian laws and regulations—no technical requirements, quantities, or award criteria are disclosed.

Vorm 6 Allhanke kasutamise kinnitusDOC
Vorm 6 Allhanke kasutamise kinnitus.docx -- 16.7 KB

This subcontracting notification form for the Sillamäe procurement of food products for schools and kindergartens simply records any subcontractors the bidder plans to use (not mandatory to name any) and confirms the bidder understands that additional subcontractors later require the buyer’s prior consent and must meet disqualification-free status.

Vorm 7 Allhankija nõusolekDOC
Vorm 7 Allhankija nõusolek.docx -- 16.0 KB

This is merely a subcontractor-consent form (Form 7) for the already-awarded supply of meat/animal-origin foodstuffs to Sillamäe schools and kindergartens; it contains no tender requirements, qualification criteria or bid-evaluation details, so it offers no actionable bidding opportunity.

Vorm 8.1 Hanke I osa Pakkumuse maksumuse tabelXLS
Vorm 81 Hanke I osa Pakkumuse maksumuse tabel... -- 13.8 KB

This is a price-table appendix (Form 8.1) for the Estonian municipal tender “Toiduainete ostmine Sillamäe Vanalinna Koolile ja Sillamäe linna lasteaedadele Päikseke ja Rukkilill” – it lists only the 12-month quantities of chilled/frozen meat, fish and egg products required by the city’s school and two kindergartens; no qualification rules, delivery terms or award criteria are shown, so bidders must look elsewhere in the full dossier to see the mandatory requirements before deciding to bid.

Vorm 8.2 Hanke II osa Pakkumuse maksumuse tabelXLS
Vorm 82 Hanke II osa Pakkumuse maksumuse tabe... -- 13.4 KB

This is a mandatory food-supply tender (Part 2: milk & dairy) for Sillamäe municipality schools/kindergartens requiring Estonian-origin products where specified; bidders must simply quote unit prices for the 12-month quantities listed and be able to deliver the volumes to three separate sites—no special qualifications beyond dairy trade capability are shown.

Vorm 8.3 Hanke III osa Pakkumuse maksumuse tabelXLS
Vorm 83 Hanke III osa Pakkumuse maksumuse tab... -- 14.5 KB

This document is only the price-schedule template (Vorm 8.3) for the supply of fresh vegetables to Sillamäe schools/kindergartens for 12 months; the actual tender requirements, eligibility criteria and award criteria are not given here, so the only visible obligation is to state unit prices for each listed vegetable.

Vorm 8.4 Hanke IV osa Pakkumuse maksumuse tabelXLS
Vorm 84 Hanke IV osa Pakkumuse maksumuse tabe... -- 19.8 KB

This is only the price-table (Form 8.4) for the 12-month supply of dry goods, canned vegetables, sugar, drinks and bakery products to Sillamäe Old-Town School and the city kindergartens “Päikseke” and “Rukkilill”; bidders must therefore already have access to the full tender dossier to see the mandatory delivery terms, technical specifications, qualification evidence and award criteria before deciding to quote unit prices for the listed quantities.

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