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Tenders

Purchase of computers, monitors, and laptops (2026)

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 19, 2026
Contract Details
Category
Supplies
Reference
300383
Value
€112,923
Location
Estonia
Published
March 04, 2026
CPV Code
Evaluation Criteria
Cost100%
Cost60%
Cost60%
Cost50%
Cost11%
Cost10%
Cost5%
Project Timeline

Tender Published

March 04, 2026

Deadline for Questions

March 12, 2026

Submission Deadline

March 19, 2026

Tender Opening

March 19, 2026

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Budget
€112,923
Duration
Not specified
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€87,029
Avg. Bids
2.9
Competition
Low
SME Winners
96%
388 tenders analyzed

Original Tender Description

The purpose of the public procurement is to conclude a procurement contract for the purchase of computers, monitors, and laptops. The minimum technical specification of the devices to be purchased is presented in Annexes 1-7 of the HD. The draft procurement contract, including delivery terms, is presented in Annex 9 of the HD.
Electronic Submission

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Win Strategy

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70%
Estimated Win ProbabilityModerate Fit

This tender for computers, monitors, and laptops heavily favors price. A winning strategy will focus on aggressive pricing while ensuring strict adherence to all technical and mandatory requirements. Leveraging existing manufacturer relationships for competitive pricing and efficient warranty support is crucial.

Key Winning Messages

Unbeatable Price, Guaranteed Quality: Delivering cost-effective IT solutions with assured manufacturer backing.

Seamless Procurement, Reliable Support: Streamlined delivery and comprehensive warranty services for Pärnu Haigla.

Key Opportunities
Significant weightage on price across all parts of the tender.
The tender is split into multiple parts, allowing for potential specialization or focused bidding.
The estimated value is relatively low, potentially attracting fewer large, complex bids and favoring agile, price-competitive suppliers.
Key Challenges
Intense price competition due to 100% cost-based evaluation for some parts and high percentages for others.

Conduct thorough cost analysis, secure the best possible pricing from manufacturers/distributors, and optimize internal operational costs to offer the most competitive bid without compromising quality or service.

Meeting the specific technical specifications for multiple product categories across seven parts.

Carefully review HD lisades 1-7 to ensure all minimum technical specifications are met for each part. Develop detailed technical descriptions and ensure product selection aligns precisely with requirements.

Demonstrating official sales and warranty partner status.

Proactively obtain and prepare official documentation from manufacturers confirming partner status. This is a mandatory requirement and must be flawless.

Ideal Bidder Profile
A well-established IT hardware supplier with strong, direct partnerships with major manufacturers, enabling competitive pricing and robust warranty/support capabilities. The bidder should have a proven track record of supplying similar equipment to public sector entities and a streamlined procurement and logistics process.
Key Requirements
Compliance with mandatory exclusion grounds, including sanctions confirmation.
Official sales and warranty partner status from the manufacturer or re-manufacturer qualification.
Detailed technical descriptions and bid forms for all specified product categories (computers, monitors, laptops, integrated computers, rugged tablets).
Lowest price for each part to achieve maximum score.
Submission of a declaration and confirmations (HD lisa 8).
Key Discriminators
The ability to offer a consistently lower price across multiple parts of the tender than competitors, demonstrating superior supply chain efficiency and manufacturer relationships.
Providing exceptionally clear and concise technical documentation that perfectly matches the tender requirements, minimizing any ambiguity for the evaluators.
A strong, verifiable track record of providing reliable warranty and after-sales support for similar IT equipment, even if not explicitly weighted, can build trust.
Social Value Opportunities
While the tender explicitly states 'SOCIAL ASPECTS: No', a bidder could proactively mention their commitment to ethical sourcing and responsible disposal of IT equipment as part of their company's broader sustainability policy, without making it a formal bid commitment.
Bid Focus Areas
Part III - Monitors I100.0%

Aggressively price these 16 monitors to secure maximum points. Ensure technical specifications are precisely met.

Part IV - Monitors II60.0%

Offer highly competitive pricing for these 60 monitors. Focus on efficient sourcing to maintain profitability at a low price point.

Part I - Computers I60.0%

Prioritize aggressive pricing for these computers. Ensure the offered models meet all minimum technical requirements.

Part V - Laptops50.0%

Aim for a very competitive price. Balance cost with meeting the minimum technical specifications for laptops.

Part VII - Rugged Tablets11.0%

While the weight is lower, still aim for competitive pricing. Ensure ruggedness and technical specs are fully compliant.

Part VI - Integrated Computers10.0%

Offer a competitive price. Focus on clearly detailing the integrated computer model and its compliance.

Part II - Computers II5.0%

This part has the lowest weight. Focus on meeting requirements and offering a reasonable price without over-investing resources compared to higher-weighted parts.

Recommendations6
Secure Manufacturer Partner Status Documentation
CriticalMed effort

Obtain official, up-to-date documentation from all relevant manufacturers confirming your status as an authorized sales and warranty partner. This is a non-negotiable mandatory requirement.

Ensures bid admissibility and avoids disqualification.
Develop Aggressive Pricing Strategy
CriticalHigh effort

Given the overwhelming cost-centric evaluation, meticulously analyze all cost components. Negotiate the best possible pricing from suppliers/manufacturers and optimize internal margins to offer the lowest possible price across all relevant parts, especially those with higher weightage (Part III, IV, I, V).

Maximizes score for cost evaluation, significantly increasing win probability.
Meticulous Technical Specification Compliance
CriticalHigh effort

Thoroughly review HD lisades 1-7 for each product category. Ensure all minimum technical specifications are met and clearly documented in the bid. Any deviation can lead to disqualification.

Ensures bid admissibility and meets the contracting authority's needs.
Complete and Verify Declaration and Confirmations (HD lisa 8)
HighMed effort

Ensure the 'Vorm Avaldus ja pakkuja kinnitused' (HD lisa 8) is completed accurately and comprehensively. Double-check all confirmations, especially regarding sanctions compliance.

Ensures bid admissibility and compliance with legal requirements.
Streamlined Warranty and Support Offering
MediumLow effort

While not explicitly weighted, clearly articulate the warranty terms and the process for support. Highlight efficiency and responsiveness, leveraging your official partner status. This can build confidence beyond just price.

Adds value and builds trust, potentially influencing borderline decisions or future procurements.
Sanctions Compliance Verification
HighMed effort

Implement a robust internal process to verify compliance with all applicable sanctions for your company, its directors, and any key suppliers involved in fulfilling this contract. Document this verification process.

Prevents mandatory exclusion due to non-compliance.
Competitive Positioning
Position as the most cost-effective supplier without compromising on the quality and reliability guaranteed by official manufacturer partnerships. Emphasize the direct supply chain benefits that enable these low prices.
Highlight the simplicity and clarity of your bid documentation, demonstrating efficiency and a clear understanding of the requirements, which can be a subtle differentiator in a price-driven tender.

Competitors

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Requirements & Qualifications

23 requirements across 5 categories

Submission (11)
Mandatory (2)
Compliance (2)
Technical (7)
Financial (1)
SUBMISSION REQUIREMENTS11
--Submit a technical description.
--Submit a declaration and confirmations.
--Submit proof of compliance with sanctions.
MANDATORY EXCLUSION GROUNDS2
--Bidders must confirm compliance with sanctions.
--Bidders must provide official sales and warranty partner status from the manufacturer or re-manufacturer qualification.
ELIGIBILITY REQUIREMENTS2
--Bidders must submit a declaration and confirmations.
--Bidders must provide a technical description.
TECHNICAL CAPABILITY REQUIREMENTS7
--For monitors (Part IV): Submit technical data and forms for 60 new, identical monitors as per specifications, including warranty conditions and certificates.
--For laptops (Part V): Submit technical description and bid form for laptops meeting minimum technical requirements and quantity.
--For integrated computers (Part VI): Submit technical description and bid form, detailing the offered model and meeting all minimum technical requirements.
FINANCIAL REQUIREMENTS1
--The lowest price will receive the maximum score.

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Documents

13 documents available with AI summaries

VastavustingimusedPDF
300383_vastavustingimused.pdf -- 100.7 KB

Bidders must submit a technical description, application and confirmations, prove compliance with sanctions, and demonstrate official sales and warranty partner status or re-manufacturer qualification.

HD lisa 1 - Osa I arvutid I tehniline kirjeldus ja pakkumuse vormDOC
HD lisa 1 - Osa I arvutid I tehniline kirjeld... -- 82.7 KB

Bidders must submit the technical description and offer form for new computers according to the minimum requirements set by Pärnu Hospital Foundation.

HD lisa 2 - Osa II arvutid II tehniline kirjeldus ja pakkumuse vormDOC
HD lisa 2 - Osa II arvutid II tehniline kirje... -- 44.6 KB

Bidders must submit technical specifications and a bid form according to Pärnu Hospital's requirements for the purchase of computers, monitors, and laptops.

HD lisa 3 - Osa III monitorid I tehniline kirjeldus ja pakkumuse vormDOC
HD lisa 3 - Osa III monitorid I tehniline kir... -- 41.5 KB

Bidders must submit technical specifications and a form for purchasing 16 monitors, precisely matching the contracting authority's specifications regarding manufacturer, model, and certifications.

HD lisa 4 - Osa IV monitorid II tehniline kirjeldus ja pakkumuse vormDOC
HD lisa 4 - Osa IV monitorid II tehniline kir... -- 41.4 KB

Bidders must submit technical details and forms for supplying 60 new, identical monitors according to the provided specifications, including warranty conditions and certifications.

HD lisa 5 - Osa V sülearvutid tehniline kirjeldus ja pakkumuse vormDOC
HD lisa 5 - Osa V sülearvutid tehniline kirje... -- 45.6 KB

Bidders must submit a technical description and offer form for laptops that precisely meet the minimum technical requirements and quantity specified by the contracting authority.

HD lisa 6 - Osa VI integreeritud monitoriga arvutid tehniline kirjeldus ja pakku...DOC
HD lisa 6 - Osa VI integreeritud monitoriga a... -- 83.6 KB

Bidders must submit a technical description and offer form for the integrated monitor computers tender, fulfilling all minimum technical requirements and detailing the offered model.

HD lisa 7 - Osa VII „rugged“ tahvelarvutid tehniline kirjeldus ja pakkumuse vormDOC
HD lisa 7 - Osa VII rugged tahvelarvutid tehn... -- 80.3 KB

Bidders must submit a technical description and offer form according to the contracting authority's requirements for the purchase of "rugged" tablets.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
300383_hindamiskriteeriumid.pdf -- 9.5 KB

The tender evaluation criteria for the purchase of computers, monitors, and laptops focus solely on cost, with the lowest price receiving the maximum score.

Hankepass täiendatavate selgitustegaPDF
300383_hankepass_taiendavate_selgitustega.pdf -- 69.4 KB

The procurement passport (ESPD) is the bidder's self-declaration, serving as preliminary evidence instead of certificates issued by authorities or third parties, and includes the contracting authority's conditions and expected response format.

Hankedokument (HD)PDF
HD Arvutite, monitoride ja sülearvutite ostmi... -- 223.0 KB

Pärnu Hospital is procuring computers, monitors, and laptops, and the tender documents include a proposal for submitting bids, conditions, and procurement procedure.

HD lisa 8 - Vorm Avaldus ja pakkuja kinnitusedPDF
HD lisa 8 - Vorm Avaldus ja pakkuja kinnituse... -- 159.5 KB

This document is a declaration and confirmations that must be submitted with the bid for the purchase of computers, monitors, and laptops for Pärnu Hospital.

HD lisa 9 - Hankelepingu projektPDF
HD lisa 9 - Hankelepingu projekt.pdf -- 177.0 KB

This document is a draft contract outlining the terms for the purchase of computers, monitors, and laptops, including the contract object, price, and payment conditions.

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75
Good

Tender Quality Score

This tender for IT equipment is generally well-structured with clear technical requirements and a straightforward evaluation process focused on price. However, it lacks explicit details on contract duration and sustainability aspects.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard legal requirements, including a clear procedure, proper CPV code, and no reported disputes. Deadlines appear reasonable within the context of the submission period. Regulatory compliance is assumed based on the platform used.

Clarity80/100

The description of the procurement is clear, and the technical requirements for various IT components are well-documented across multiple annexes. Evaluation criteria are specified, although the primary one is price.

Completeness70/100

Most basic information is present, including estimated value, deadlines, and organization details. However, the contract duration is not explicitly stated, which is a notable omission.

•Missing contract duration
Fairness85/100

The tender promotes fairness through e-submission and e-procurement. Objective criteria are used, with price being the primary factor. There are no apparent requirements tailored to specific companies, ensuring a competitive environment.

Practicality65/100

E-submission is mandated, and a clear opening place is provided. However, the contract start date is not specified, and financing information is absent. The division into parts is practical for different equipment types.

•Missing contract start date
•Missing financing information
Data Consistency90/100

Key fields such as title, reference, organization, and deadlines are populated. There are no reported suspensions or disputes, and the dates provided are logically sequenced.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded, suggesting a limited focus on these areas.

•No explicit green procurement criteria
•No explicit social criteria

Strengths

Clear technical specifications for diverse IT equipment
Mandatory e-submission and e-procurement
Objective evaluation criterion (lowest price)
Well-defined parts for different equipment categories

Concerns

Missing contract duration
Missing contract start date
Lack of explicit sustainability considerations

Recommendations

1. Specify the contract duration clearly.
2. Include the contract start date.
3. Consider incorporating sustainability criteria into the evaluation.

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