Tenders

Hoonete energiatõhususe suurendamine ja energiakulude vähendamine läbi tarkvarapõhise hooneautomaatika operaatorteenuse alates 2026.a

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This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
October 07, 2025
Contract Details
Category
Services
Reference
299668
Value
€675,120
Location
Estonia
Published
September 04, 2025
CPV Code
Project Timeline

Tender Published

September 04, 2025

Deadline for Questions

September 30, 2025

Submission Deadline

October 07, 2025

Tender Opening

October 07, 2025

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Budget
€675,120
Duration
Not specified
Location
Estonia
Type
Services
Market Benchmark
Avg. Winning Price
€71,415
Avg. Bids
4.8
Competition
Medium
SME Winners
99%
2,006 tenders analyzed

Original Tender Description

Hange on jagatud 2 osaks, et eristada RKAS-i ja HTMi hooneid. Eesmärk on hoone energeetilise toimivuse parendamine läbi tehnosüsteemide pideva juhtimise ja seeläbi energiatõhususe suurendamine. Seda sisekliima normikohasel tasemel hoidmisel kasutades tarkvarapõhist hooneautomaatika operaatorteenust.
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Requirements & Qualifications

24 requirements across 5 categories

Submission (8)
Mandatory (3)
Compliance (5)
Technical (5)
Financial (3)
SUBMISSION REQUIREMENTS8
--Submit the complete e-procurement package electronically through the Estonian e-procurement system before the stated deadline.
--Include:
--– signed Form 2 (full acceptance);
MANDATORY QUALIFICATIONS3
--Employ at least one “responsible specialist” holding a nationally recognised EQF Level-7 energy-efficiency certificate (or equivalent) who will stay assigned for the entire contract period.
--Demonstrate previous success in delivering software-based HVAC/BMS optimisation that produced measurable energy savings in public-sector buildings (case studies or references must be available on request, even if not uploaded now).
--Prove capability to manage multi-site building-automation contracts with remote 24/7 monitoring and control.
COMPLIANCE REQUIREMENTS5
--Accept every clause of the draft contract (Lisa 2) and all tender terms without reservation; sign Form 2 declaration to this effect.
--Agree that any reference to standards in the documents is read as “or equivalent”.
--Commit to continuous indoor-climate compliance with Estonian health & building regulations while optimising energy use.
TECHNICAL REQUIREMENTS5
--Supply (or licence) self-learning building-automation software that performs automated fault-detection & diagnostics (FDD), predictive control and set-point optimisation.
--Deliver, every calendar month, site-specific energy- and CO₂-savings reports; every quarter, consolidated FDD reports listing faults found, prioritised actions and savings achieved.
--Maintain secure remote VPN/encrypted connection to each BMS; ensure ≤ 15 min reaction time to critical alarms during service hours.
FINANCIAL REQUIREMENTS3
--Bid a fixed, all-inclusive €/m² monthly price for every building in the lot(s) offered; zero-prices or cross-subsidies between buildings are forbidden.
--Quote prices valid for the full 26-, 33- or 36-month service period as shown in Forms 3 Part I & II; no escalation clauses allowed.
--Tender is 100 % price-based—lowest compliant aggregate price per lot wins—so costs must cover software licences, labour, travel, reporting and all overheads.

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Documents

14 documents available with AI summaries

VastavustingimusedPDF
299668_vastavustingimused.pdf -- 18.2 KB

Mandatory: provide a fixed monthly price per building (no cross-subsidy or zero-prices), appoint at least one Level-7 certified energy-efficiency specialist as the responsible project manager, and accept all tender terms in full; bid only if you can meet these hard compliance conditions and price Part I (RKAS buildings) accordingly.

Vorm 2DOC
Vorm 2.docx -- 18.0 KB

This is merely the bidder’s declaration form (Vorm 2) that every tenderer must sign to confirm full acceptance of all RKAS tender conditions, proper completion of the price table (Vorm 3) and compliance with Estonian Public Procurement Law § 461 on disclosure of costs—no technical requirements, selection criteria or evaluation details are given here.

Vorm 3XLS
Vorm 3 OSA II.xlsx -- 16.9 KB

This document is merely the blank price-offer template (Form 3 – Part II) for the software-based building-automation operator service, so it contains no qualification or evaluation criteria beyond the implicit requirement that bidders must later fill in the red-bordered cells with their €/m² monthly price for each of the 10 school/hostel buildings over the stated 26- or 33-month periods.

Vorm 3XLS
Vorm 3 OSA I.xlsx -- 14.6 KB

This document is merely the blank price-table (Form 3) for Part I of the RKAS energy-efficiency operator-service tender, showing 10 buildings (36-month period, 0 €/m² placeholders) that bidders must complete with their own fixed monthly unit prices; it contains no mandatory technical requirements, qualification thresholds or award criteria—only the instruction that red-bordered cells must be filled in.

Vorm 4DOC
Vorm 4.docx -- 17.5 KB

This document is only the blank CV template (Vorm 4) that bidders must complete for the “responsible specialist” who will run the 2026-start building-automation energy-efficiency service contract; it confirms the person must be available for the entire contract period but lists no mandatory degrees, experience or other selection criteria.

Vorm 8DOC
Vorm 8.docx -- 13.8 KB

This document is merely the blank template (Form 8) that a consortium must complete to appoint a lead bidder—no technical requirements, qualifications or evaluation criteria are stated, so it gives no basis for deciding whether to pursue the energy-efficiency operator-service tender.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
299668_hindamiskriteeriumid.pdf -- 4.7 KB

This is a 100 % price-only tender (lowest bid wins) split into two lots—RKAS and HTM buildings—so any firm ready to provide software-based building-automation operator services from 2026 at the cheapest total price should bid; no technical or qualification criteria are disclosed in this evaluation-criteria document.

Hankepass täiendatavate selgitustegaPDF
299668_hankepass_taiendavate_selgitustega.pdf -- 70.8 KB

This open procurement by Riigi Kinnisvara Aktsiaselts is split into 2 lots for software-based building-automation operator services from 2026; bidders must submit an electronic ESPD (no mandatory certificates listed yet) and may bid on up to both lots, so energy-efficiency consultancies with proven HVAC/BMS remote-operation experience and sufficient staff/turnover should watch for the full technical/financial criteria drop.

Pakkumuse esitamise ettepanekDOC
Alusdokument pakkumuse esitamise ettepanek.do... -- 47.9 KB

This is a 2026-start Estonian state tender (mandatory e-submission) for a software-based building-automation operator service covering 20+ RKAS and HTM sites nationwide, split into two lots, with full technical and qualification details available only in Annexes 1 & 2.

Lisa 1.1 Hoonete loetelu osa 1XLS
Lisa 11_ Hoonete loetelu_osa I.xlsx -- 21.4 KB

This annex merely lists the 11 buildings (security, cultural and office facilities, 880–11,761 m²) in Lot 1 that the tenderer must take over for a 36-month software-based building-automation operator service; it gives no selection or award criteria, so bidders should wait for the full tender documents to confirm mandatory technical/qualification requirements.

Lisa 1.2 Hoonete loetelu osa 2XLS
Lisa 12_ Hoonete loetelu_osa II.xlsx -- 24.6 KB

This document is merely a list (Part 2) of nine educational buildings whose 36-month building-automation operator service is being tendered; it shows each site’s SCADA platform (Niagara NX/AX, Fidelix, StruxureWare), which systems are already interfaced and whether the school (not RKAS) must supply monthly consumption data—no mandatory requirements, qualification criteria or evaluation rules are given here.

Lisa 1. Tehniline kirjeldus_12.09DOC
Lisa 1 Tehniline kirjeldus_2025-09-12.docx -- 49.7 KB

Riigi Kinnisvara otsib 2026. aastast alates partnerit, kes pakub kohustuslikku tarkvarapõhist hooneautomaatika operaatorteenust (sh iseõppivat rakendust kaugühendusega BMS-i jälgimiseks, juhtimiseks ja FDD-ks), suudab eesti keeles esitada igakuiselt energia- ja CO₂-aruandeid ning kvartalis FDD-koondraporte, ning on valmis allkirjastama sisekliima reguleerimise protokolli ja pidevalt optimeerima seadistusi – eeldades eelnevat kogemust energiatõhususe nõustamises ja hooneautomaatika haldamises.

Lisa 1. Tehniline kirjeldusDOC
Lisa 1 Tehniline kirjeldus.docx -- 49.3 KB

This 2026-start tender (mandatory: monthly Estonian-language energy/CO₂/FDD reports, quarterly fault summaries, self-learning BMS remote control) requires proven HVAC optimization software, Estonian fluency, and documented energy-saving results in public buildings—bid only if you can deliver self-adaptive automation that cuts consumption without compromising indoor climate.

Lisa 2. Hankelepingu projektDOC
Lisa 2 Hankelepingu projekt.docx -- 49.6 KB

This draft contract (mandatory for the final tender) simply states that the winning supplier must, from 2026 onward, continuously optimise the building-technical systems of Estonian state properties through a software-based building-automation operator service in order to cut energy use while maintaining indoor-climate norms—no specific qualifications, KPIs or evaluation criteria are given in this document.

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