Tenders

IT seadmed ja tarvikud

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This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
October 24, 2025
Contract Details
Category
Supplies
Reference
299199
Value
€1,485,000
Location
Estonia
Published
September 24, 2025
CPV Code
Project Timeline

Tender Published

September 24, 2025

Deadline for Questions

October 17, 2025

Submission Deadline

October 24, 2025

Tender Opening

October 24, 2025

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Budget
€1,485,000
Duration
Not specified
Location
Estonia
Type
Supplies
Market Benchmark
Avg. Winning Price
€87,029
Avg. Bids
2.9
Competition
Low
SME Winners
96%
388 tenders analyzed

Original Tender Description

Riigihanke esemeks on IT seadmete ja nende tarvikute ostmine.
Electronic Submission

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Requirements & Qualifications

28 requirements across 5 categories

Submission (11)
Mandatory (4)
Compliance (5)
Technical (4)
Financial (4)
SUBMISSION REQUIREMENTS11
--Offer in Estonian, digitally signed, submitted via RHAD e-tendering system before deadline
--Single-lot or combined-lot offer only; no alternative solutions or variants permitted
--Include:
MANDATORY QUALIFICATIONS4
--Not excluded under Estonian Public Procurement Act § 95 (self-declaration required)
--Annual net turnover ≥ €2 million for each of the last 3 financial years (audited statements or parent-company guarantee with joint-liability consent)
--At least one completed IT-equipment/accessories contract ≥ €400k (ex-VAT) in the last 36 months (Part 1) OR ≥ €150k (ex-VAT) for Part 2 (contract list in Annex 6/7 format)
COMPLIANCE REQUIREMENTS5
--Supplier and entire supply chain ≤ 10 % Russian ownership/control (declaration + evidence)
--Equipment must be NEW, EU-market models with manufacturer warranty
--All deliveries comply with Estonian public-sector ethics code and green-procurement rules
TECHNICAL REQUIREMENTS4
--Part 1 – Windows lot: stock laptops & desktops ≥ Intel Ultra 5 / 14th-gen i5, 16-32 GB DDR5, 512 GB NVMe SSD, TPM 2.0, dockable monitors, Estonian keyboard, Windows 11 Pro Estonian image ready
--Part 2 – Apple lot: stock current-generation MacBooks, iPads, iPhones with Scandinavian keyboard, English OS, exact CPU/RAM/config as per Lisa-21
--30-day max warranty swap/repair turnaround; serial-number-level asset tracking
FINANCIAL REQUIREMENTS4
--Bid price VAT-excluded, fixed for 48 months, expressed in EUR
--Framework value commitment: ready to supply up to €1.19 m (Part 1) and/or €295 k (Part 2) over 4 years
--No price adjustment clauses allowed during framework term

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Documents

13 documents available with AI summaries

VastavustingimusedPDF
299199_vastavustingimused.pdf -- 25.6 KB

This compliance document for the 48-month framework agreement on “IT seadmed ja tarvikud” makes it mandatory that no more than 10 % of contract value be fulfilled by Russian-linked subcontractors/suppliers and, if bidding as a consortium, a joint-bidder power-of-attorney must be uploaded—so only EU-compliant IT suppliers free of Russian supply-chain exposure should proceed.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
299199_hindamiskriteeriumid.pdf -- 5.1 KB

Tallinn Port seeks the lowest-priced bids for a 48-month framework supply of mandatory laptops, desktops, dockable monitors, phones and tablets, awarding 100 % of points purely on cost (VAT-excluded) with no technical or quality criteria, so only vendors able to offer rock-bottom wholesale prices on stock items should compete.

Kõrvaldamise alused ja kvalifitseerimistingimusedPDF
299199_korvaldamise_alused_ja_kvalifitseerimi... -- 18.1 KB

Tallinn Sadam’s 48-month framework tender for “IT equipment and accessories” (Part 1) is open only to bidders that (i) confirm they are not excluded under RHS § 95, (ii) declare any non-visible authorised persons, and (iii) prove an annual net turnover ≥ €2 million for each of the last three financial years (mandatory, can use another company’s turnover with joint-liability consent).

Lisa 1.1 Osa 1 näidistoodete tehniline kirjeldusPDF
Lisa_11_Osa_1_naidistoodete_tehniline_kirjeld... -- 220.5 KB

Tallinn Sadam seeks a 48-month framework supplier (with optional 2-month extension) for new, warranty-backed Lenovo-grade laptops, desktops and docking monitors that meet or exceed the listed mandatory specs (Intel Ultra 5/14th-gen i5, 16-32 GB DDR5, 512 GB SSD, TPM 2.0, 3-year onsite support, Estonian keyboard, etc.); only vendors that can continuously stock and deliver these exact or higher-spec models need consider bidding.

Lisa 1 Osa 1 Tehniline kirjeldusPDF
Lisa_1_Osa 1_Tehniline_kirjeldus.pdf -- 125.1 KB

Tallinna Sadam’s 48-month framework for IT hardware & accessories mandates (i) a broad catalogue (≥30 SKUs, ≥4 brands in each of 10 categories) with laptops/desktops/dockable monitors meeting set tech specs, plus (ii) a fully-featured Estonian-language e-procurement portal supporting multi-level approvals, real-time stock/pricing, role limits, warranty tracking, etc.—bid only if you can supply the full range and already operate or can rapidly deploy such a customised web shop.

Lisa 2.1 Osa 2 näidistoodete tehniline kirjeldusPDF
Lisa_21_Osa_2_naidistoodete_tehniline_kirjeld... -- 196.0 KB

Tallinn Port seeks a 48-month framework supplier for NEW Apple-grade (or equivalent-spec) laptops, tablets and phones with mandatory 2-year EU warranty, Scandinavian keyboard, English OS and exact CPU/memory/port configurations listed; only vendors that can source/warehouse these exact models (or demonstrably equal/better) and deliver within 2 months should bid.

Lisa 2 Osa 2 Tehniline kirjeldusPDF
Lisa_2_Osa 2_tehniline_kirjeldus.pdf -- 122.8 KB

Tallinna Sadam’s 48-month IT-hardware framework (laptops/tablets & phones) is open only to suppliers who can field ≥5 models/category, guarantee 30-day warranty resolution, and provide a full-featured Estonian e-portal with real-time stock, multi-step approvals, role-based limits, serial-number look-up, consolidated monthly invoicing and a dedicated Estonian-speaking account manager.

Lisa 3 Raamlepingu projekt muudetud 23.09.2025PDF
Lisa_3_Raamleping_projekt_muudetud_23_09_2025... -- 356.5 KB

This is the draft 48-month framework agreement (with up to 2 extra months for winding-up) for AS Tallinna Sadam’s purchase of IT hardware and accessories; it lists no explicit technical requirements or qualification thresholds in the excerpt, so bidders must check the full procurement documents (Lisa 1–3) to confirm mandatory specs, compliance with the Port’s ethics code, and their ability to supply and deliver equipment on call.

Lisa 4 Hankelepingu projektPDF
Lisa 4_Hankelepingu_projekt.pdf -- 147.4 KB

This draft contract template for AS Tallinna Sadam’s 48-month framework agreement for “IT seadmed ja tarvikud” simply sets the legal shell—mandatory elements are acceptance of the Buyer’s order and the Seller’s quote, delivery terms fixed in the quote, and digital signing—so any bidder must be ready to supply computer hardware/accessories on call under these one-page general conditions; no further technical, financial or qualification criteria are given here.

Lisa 5 Teise isiku (alltöövõtja) nõusoleku vorm osad 1 ja 2DOC
Lisa 5 Teise isiku (alltöövõtja) nõusoleku vo... -- 24.6 KB

This document is merely a blank template that a bidder must complete if it intends to rely on a subcontractor’s financial turnover and/or technical capacity to meet the mandatory qualification criteria for the 48-month IT equipment and accessories framework agreement tendered by AS Tallinna Sadam.

Lisa 6 Lepingute nimekiri osa 1DOC
Lisa 6 Lepingute nimekiri (osa 1).docx -- 46.5 KB

Mandatory: bidders must prove they have sold ≥€400k (ex-VAT) of IT equipment/accessories in the last 36 months via a completed contract listed in Annex 6, and can use a sub-contractor’s track record only if that firm will directly perform the framework and is named in the offer.

Lisa 7 Lepingute nimekiri osa 2DOC
Lisa 7 Lepingute nimekiri (osa 2).docx -- 46.3 KB

Tallinna Sadam’s 48-month framework for IT hardware & accessories (part 2) is open only to firms that can prove—mandatorily—at least one ≥€150k (ex-VAT) IT-sale contract delivered within the last 36 months, either on their own books or via a named subcontractor/consortium member whose performance they can legally rely on.

Pakkumuse esitamise ettepanekPDF
Pakkumuse esitamise ettepanek.pdf -- 201.6 KB

Tallinna Sadam seeks bids (mandatory Estonian language, EU/WTO supplier location) for a 48-month framework to supply IT equipment and accessories split into two lots (€1.19m + €295k), allowing single-lot or combined offers, with no alternative solutions permitted and full technical specifications available only in the RHAD annexes.

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