Original Tender Description
This procurement relates to the supply of networking equipment and associated licences only. Installation, configuration, and deployment will be undertaken by the Contracting Authority or its appointed integration partners.
Suppliers are required to provide:
Supply of equipment and associated licences
Manufacturer warranty and support entitlements
Delivery to the Authority's designated nine (9) staging locations
Where possible, suppliers should offer a returns mechanism for unused mounting accessories.
The Contracting Authority reserves the right, but shall not be obliged, to purchase additional iPads on an ad hoc basis during the term of the Contract, subject to budget availability and operational requirements.
The unit price for any such additional purchases shall be subject to agreement between the parties at the time of order. The technical specifications shall remain consistent with those set out in this Tender, unless otherwise mutually agreed in writing
Delivery
Equipment must be delivered to nine (9) delivery locations across the Authority's estate.
The Authority may require deliveries to be made either directly to individual school sites or to designated staging locations. Full delivery addresses and scheduling requirements will be provided to the successful supplier following contract award. These locations are to our school sites within the East Midlands, UK.
Suppliers must ensure that equipment is packaged appropriately for transport and delivered within the agreed delivery window to support the planned installation schedule.
Suppliers must provide RMA return window before the contract authority is expected to use manufacturing warranty.
Estimated Total Quantity
The Authority reserves the right to vary quantities by least 2 or 10% whichever is greater.
Access Switching (Primary Schools)
Aruba CX6100 48-port 1GbE PoE+ (JL675A) - 55 units
Aruba CX6100 12-port 1GbE PoE+ (JL679A) - 3 units
Aruba CX4100i 12-port industrial/compact switches PoE+ (JL817A) - 13 units
Aruba Power supply for industrial switches (JL819A) - 13 units
Associated 10 Year Aruba Central Licences (Q9Y72AAE) - 71 units
Access / Core Switching (Secondary Schools)
Aruba CX6300 48-port 1GbE PoE+ modular switches (JL661A)- 199 units
Aruba CX6300 Dedicated Wireless uplink switches PoE+ (JL660A) - 30 units
Aruba CX6300 Fibre aggregation switches (JL658A) - 5 units
Aruba CX6300 Power supply modules (JL086A) - 300 units
Associated 10 Year Aruba Central Licences (R3K02AAE) - 234 unit
Network Optics and Direct Attach Cables
Aruba 1 Meter Direct Attach Copper cable 10Gb SFP+ (J9281D) - 55 Units
Aruba 3 Meter Direct Attach Copper cable 10Gb SFP+ (J9283D) - 20 Units
Aruba 0.65 Meter Direct Attach Copper cable 50Gb (R0M46A) - 229 Units
Aruba 3 Meter Direct Attach Copper cable 50Gb interface (R0M47A) - 20 Units
Aruba 10Gb SFP+ module (J9150D) - 600 Units
Wireless Infrastructure
Aruba Wi‑Fi 7 access points with 6 GHz support and dual 5 Gbps Ethernet uplink ports (AP-735)- 752 units
Mounting brackets for Wi‑Fi access points (R3J15A)- 752 units
Mounting brackets for Wi‑Fi access points (R3J16A) - 752 units
Mounting brackets for Wi‑Fi access points (R3J18A) - 752 units
Associated 10 Year Aruba Central Licences (R6U67AAE) - 752 units
Network Monitoring Tools
Aruba User Experience Insight (Q-S0U51A) - 27 units
Associated 5 Year Aruba Central Licences (Q-R4W99AAE) - 27 units
A significant portion of the Authority's existing networking equipment is approaching manufacturer end-of-life in October 2026. To maintain operational resilience and minimise disruption to educational services, replacement equipment must be installed during the scheduled six-week summer holiday period when school sites are not in normal operation and therefore would not interfere with teaching and learning.
The fixed installation window necessitates the completion of the procurement process within a compressed timeframe to allow sufficient time for contract award, equipment ordering, delivery, staging, and deployment prior to the start of the new academic year.
