Tenders

Co-Ordination Of Mayor's Carnival Parade & Mayor's Parade Workshop Programme

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 02, 2026
Contract Details
Category
Other
Reference
009377-2026
Value
£294,000
Location
Northern Ireland, United Kingdom
Published
February 24, 2026
CPV Code
Project Timeline

Tender Published

February 03, 2026

Deadline for Questions

February 23, 2026

Submission Deadline

March 02, 2026

Contract Start Date

April 09, 2026

Budget
£294,000
Duration
12 months
Location
Northern Ireland
Type
Other
50
Quality Score/100
Fair

Original Tender Description

Delivery of the Co-ordination of the Mayors Carnival Parade and Mayors Parade Workshop Programme on behalf of Lisburn and Castlereagh City Council. The contract will be for an initial period of 1 year with the option to extend the contract for 3 further periods of 12 months each.

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Requirements & Qualifications

13 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (1)
Technical (5)
Financial (2)
SUBMISSION REQUIREMENTS4
--Submit a bid by the deadline: 2026-03-02T23:59:59+00:00.
--Submit a proposal that addresses the scope of work for the Mayor's Carnival Parade and Workshop Programme.
--Submit a proposal that includes detailed quality aspects for evaluation (60% award criteria).
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided summaries.
ELIGIBILITY REQUIREMENTS1
--No specific eligibility requirements are detailed in the provided summaries beyond being a capable contractor.
TECHNICAL CAPABILITY REQUIREMENTS5
--Ability to coordinate the Mayor's Carnival Parade.
--Ability to coordinate the Mayor's Parade Workshop Programme.
--Ability to deliver the Mayor's Carnival Parade and associated workshop programme.
FINANCIAL REQUIREMENTS2
--Proposals must include pricing information, as price constitutes 40% of the award criteria.
--Ability to undertake a contract with an estimated value of 294,000 EUR.

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Documents

4 documents available with AI summaries

OCDS RecordDOC
009377-2026_ocds_record.json

Lisburn and Castlereagh City Council is seeking a contractor for the coordination and delivery of its Mayor's Carnival Parade and associated workshop programme for an initial one-year term with options for three 12-month extensions.

OCDS Release PackageDOC
009377-2026_ocds_release.json

This document is the official OCDS (Open Contracting Data Standard) release package for Lisburn and Castlereagh City Council's tender for the coordination of the Mayors Carnival Parade and Workshop Programme.

Official PDF VersionPDF
009377-2026_official.pdf

This document is a tender notice from Lisburn and Castlereagh City Council for the coordination of the Mayor's Carnival Parade and Workshop Programme, detailing the scope, estimated value, contract dates, submission deadlines, and 60/40 quality/price award criteria.

Tender NoticeHTM
009377-2026.html

Lisburn and Castlereagh City Council seeks a contractor for the coordination of the Mayor's Carnival Parade and Workshop Programme for an initial one-year term, with options to extend for three additional 12-month periods, valued at an estimated £294,000.

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50
Fair

Tender Quality Score

This tender provides basic administrative details but is significantly hampered by critical omissions in legal requirements, clarity of evaluation criteria, and modern procurement practices. Key information for bidders is either missing or contradictory.

Score Breakdown

Legal Compliance45/100

The tender lacks specific mandatory exclusion grounds and detailed eligibility requirements, which are fundamental legal compliance issues. The absence of specific quality evaluation criteria (beyond a percentage split) also raises legal concerns regarding transparency. The contradiction of a disclosed value being simultaneously 'classified' is problematic.

Missing specific mandatory exclusion grounds
Missing specific eligibility requirements
Clarity55/100

While the service description is clear, the tender suffers from a significant lack of clarity regarding how proposals will be evaluated, as specific criteria for the 60% quality component are not detailed. The absence of explicit eligibility and exclusion grounds further reduces overall clarity for potential bidders.

Lack of specific evaluation criteria for the 60% quality component
Absence of detailed eligibility and exclusion grounds
Completeness55/100

The tender is incomplete due to the explicit absence of detailed mandatory exclusion grounds, specific eligibility requirements, and comprehensive quality evaluation criteria. The mention of 'Divided into Parts' without further detail also indicates incompleteness.

Missing detailed mandatory exclusion grounds
Missing specific eligibility requirements
Fairness45/100

Fairness is significantly compromised by the lack of specific evaluation criteria for the quality component, making it difficult for bidders to understand how to compete effectively. The absence of an e-submission option creates an unnecessary barrier, and the 'Value Classified: Yes' contradiction reduces transparency.

Lack of specific evaluation criteria for the 60% quality component
No electronic submission option
Practicality50/100

The tender's practicality is severely impacted by the absence of an electronic submission option, which is a standard and expected feature in modern public procurement. While contract dates are clear, the lack of e-submission creates an administrative burden.

No electronic submission option
Data Consistency65/100

A notable data inconsistency exists with the estimated value being disclosed but simultaneously marked as 'classified'. The 'Liable Person' field is empty, and the 'Missing reveal date' also indicates a gap in consistent data provision.

Contradiction: Value disclosed but also marked as 'classified'
Empty 'Liable Person' field
Sustainability25/100

The tender does not indicate any focus on green procurement, social aspects, or innovation, resulting in a low score for sustainability. There is no mention of EU funding, which often correlates with higher sustainability standards.

No green procurement aspects
No social criteria

Strengths

Clear service description and contract duration
Estimated value and CPV code are provided
Open procedure type is clearly defined
Multiple administrative documents are available

Concerns

Missing detailed mandatory exclusion grounds and eligibility requirements
Lack of specific evaluation criteria for the 60% quality component
Contradiction between disclosed value and 'Value Classified: Yes'
Absence of an electronic submission option
No integration of sustainability, social, or innovation considerations

Recommendations

1. Provide comprehensive and specific mandatory exclusion grounds and eligibility criteria.
2. Clearly define all sub-criteria and their weighting for the 60% quality evaluation.
3. Implement an electronic submission platform to enhance fairness and practicality.

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