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Research report including an assessment of the quality of surface waters of Lake Ełckie, analysis of research results and development of a concept for the reclamation of Lake Ełckie.

Closed

Updated October 16, 2026

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 25, 2026
Contract Details
Category
Services
Reference
2026/BZP 00110413/01
Value
zł240,000
Location
Warmińsko-Mazurskie, Poland
Published
October 10, 2026
Organization
CPV Code
Project Timeline

Tender Published

February 13, 2026

Deadline for Questions

February 18, 2026

Submission Deadline

February 25, 2026

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Key facts

Estimated value
zł240,000
Deadline
Expired
CPV Code
73110000-6 — Research services
Budget
zł240,000
Duration
3 months
Location
Warmińsko-Mazurskie
Type
Services
56
Quality Score/100
Fair
Market Benchmark
Avg. Winning Price
€449,528
Avg. Bids
0.2
Competition
Low
SME Winners
76%
2,126 tenders analyzed

Original Tender Description

Research report including an assessment of the quality of surface waters of Lake Ełckie, analysis of research results and development of a concept for the reclamation of Lake Ełckie.
EU Funded

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70%
Estimated Win ProbabilityModerate Fit

This tender requires a comprehensive research report on Lake Ełckie's water quality and a revitalization concept. Success hinges on demonstrating deep scientific expertise, a clear understanding of local ecological context, and a pragmatic, cost-effective approach to reclamation. Bidders must leverage their technical capabilities to deliver a high-quality, actionable report within the tight timeframe.

Key Winning Messages

Expertise in Polish freshwater ecosystems and advanced limnological research.

Development of scientifically sound, economically viable, and actionable lake revitalization strategies.

Commitment to delivering high-quality, timely results that directly address the Gmina Miasto Ełk's environmental objectives.

Key Opportunities
Demonstrate a deep understanding of the specific ecological challenges of Lake Ełckie.
Propose innovative yet practical solutions for revitalization.
Leverage existing research or data on Lake Ełckie or similar Polish lakes.
Highlight the efficiency and effectiveness of the proposed 3-month work plan.
Key Challenges
Tight 3-month deadline for a comprehensive research and concept development project.

Develop a detailed project plan with clear milestones and resource allocation. Employ a dedicated, experienced project team. Utilize efficient data collection and analysis methodologies. Consider pre-existing data where applicable.

Lack of specified evaluation criteria means bidders must infer the contracting authority's priorities.

Focus on fulfilling all technical requirements comprehensively and clearly. Emphasize the 'realistic and economically justified' aspect of proposed actions, as this is a key qualitative descriptor. Assume quality of research, clarity of analysis, and practicality of solutions will be paramount.

Potential for high competition given the CPV code (73110000-6 Usługi badawcze) and the nature of the project.

Differentiate through the depth of scientific expertise, the clarity and actionability of the proposed revitalization concept, and a strong understanding of the local context. Highlight any relevant past project successes in similar environments.

Ideal Bidder Profile
A research institution or specialized environmental consultancy with a proven track record in limnology, water quality assessment, ecological surveys, and the development of environmental restoration plans. The ideal bidder will possess a team of qualified scientists (hydrobiologists, ecologists, chemists, hydrologists) with experience in Polish freshwater ecosystems and a strong understanding of relevant environmental legislation and best practices. Experience with similar lake revitalization projects would be a significant advantage.
Key Requirements
Comprehensive research report assessing surface water quality of Lake Ełckie.
Analysis of research results, including physicochemical parameters, ichthyofauna, and bottom sediments.
Development of a concept for the revitalization of Lake Ełckie, including pollution source assessment and potential threats.
Proposal of realistic and economically justified remedial and protective actions.
Completion of services within a 3-month contract duration.
Environmental inventory of the area around Lake Ełckie, including biodiversity assessment.
Preparation of a conceptual design for improving the water status of Lake Ełckie.
Submission of a declaration confirming the bidder is not subject to exclusion (zal. nr 2 do swz).
Key Discriminators
Demonstrated expertise in Polish freshwater lake ecosystems and specific knowledge of the Masurian Lakeland region.
A clear, concise, and actionable revitalization concept that balances ecological effectiveness with economic feasibility.
A highly experienced and qualified project team with a strong track record in similar projects.
A robust methodology for data collection, analysis, and reporting that ensures high scientific rigor and timely delivery.
Social Value Opportunities
Commit to engaging local stakeholders (e.g., fishermen, local communities, environmental groups) in a consultative process during the development of the revitalization concept to ensure buy-in and incorporate local knowledge. This can be framed as enhancing the long-term sustainability and acceptance of the proposed actions.
Bid Focus Areas
Technical Capability (all listed requirements)

Address each technical requirement with specific, evidence-based proposals. Detail the methodologies, team expertise, and expected outcomes for each component. For example, for 'Analyze physicochemical parameters,' specify the parameters to be measured, the analytical methods, and the expected frequency of sampling. For 'Develop a concept for revitalization,' outline the iterative process of identifying problems, proposing solutions, and assessing feasibility.

Economic Justification of Remedial Actions

For every proposed remedial action, provide a clear cost-benefit analysis or at least a realistic cost estimation. Compare different potential solutions based on their economic viability and long-term effectiveness. This directly addresses the 'realistic and economically justified' requirement.

Project Management and Timeliness

Present a detailed Gantt chart or project timeline that clearly demonstrates how all deliverables will be met within the 3-month timeframe. Highlight the project management approach and the team's capacity to deliver under pressure.

Recommendations7
Thoroughly Address All Technical Requirements
CriticalHigh effort

Ensure every single technical requirement listed in 'zal. nr 1 do swz (szczegółowy opis przedmiotu zamówienia).docx' is explicitly addressed in the proposal. For each, detail the methodology, the specific expertise of the assigned team member, and the expected deliverable. This is the core of the bid.

Directly meets the contracting authority's stated needs, forming the basis of the technical evaluation.
Infer and Prioritize Evaluation Criteria
CriticalMed effort

Since evaluation criteria are not specified, assume the contracting authority will prioritize: 1) Scientific rigor and quality of research, 2) Practicality and economic viability of the revitalization concept, 3) Clarity and actionability of the final report, and 4) Ability to deliver within the 3-month timeframe. Structure the bid to strongly showcase these aspects.

Maximizes scoring potential by aligning the bid with likely (though unstated) evaluation priorities.
Showcase Local Ecological Expertise
HighMed effort

Highlight any experience or specific knowledge the bidding team has regarding Polish freshwater ecosystems, particularly lakes in the Masurian region. This could include familiarity with common pollutants, native species, and regional environmental challenges.

Positions the bidder as a more relevant and knowledgeable partner, differentiating from general environmental consultancies.
Develop a Detailed 3-Month Project Plan
HighHigh effort

Create a robust, realistic project plan with clear phases, milestones, and deliverables for the 3-month duration. This plan should demonstrate how all required tasks will be completed efficiently and on time. Include a risk assessment and mitigation strategy for potential delays.

Addresses a key constraint and demonstrates strong project management capabilities.
Propose Economically Justified Solutions
HighHigh effort

For the revitalization concept, focus on solutions that are not only ecologically sound but also demonstrably cost-effective and sustainable in the long term. Provide preliminary cost estimates or comparative analyses of different remedial options.

Directly addresses a critical requirement and appeals to the contracting authority's need for practical, budget-conscious solutions.
Incorporate Stakeholder Engagement (Optional but Recommended)
MediumMed effort

While not explicitly required, propose a brief, targeted stakeholder consultation phase during the concept development. This can be framed as enhancing the robustness and acceptance of the revitalization plan, adding value beyond the minimum requirements.

Adds a layer of social responsibility and can lead to a more comprehensive and accepted final concept.
Complete Mandatory Declaration
CriticalLow effort

Ensure 'zal. nr 2 do swz (ośw. o nie podleganiu wykluczeniu).docx' is correctly filled out and submitted as per instructions. Failure to do so is an automatic disqualifier.

Ensures eligibility and avoids immediate rejection.
Competitive Positioning
Position the bid as a blend of cutting-edge scientific research and practical, cost-effective environmental engineering. Emphasize the team's ability to translate complex scientific findings into actionable, implementable solutions for the Gmina Miasto Ełk.

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Requirements & Qualifications

16 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (1)
Technical (11)
Financial (1)
SUBMISSION REQUIREMENTS2
--Submit the bid by 2026-02-25 08:00:00.
--Ensure the proposed services can be completed within a 3-month contract duration.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are provided in the available information.
ELIGIBILITY REQUIREMENTS1
--No specific eligibility requirements are provided in the available information.
TECHNICAL CAPABILITY REQUIREMENTS11
--Provide a research report assessing the quality of surface waters of Lake Ełckie.
--Conduct an analysis of research results.
--Develop a concept for the revitalization of Lake Ełckie.
FINANCIAL REQUIREMENTS1
--No specific financial requirements are provided in the available information.

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Documents

10 documents available with AI summaries

Notice PDFPDF
08de6af1-5e56-f979-056e-e50001ab6a0a.pdf

This tender seeks a research report assessing Ełk Lake's surface water quality, analyzing findings, and developing a revitalization concept.

zal. nr 1 do swz (szczegółowy opis przedmiotu zamówienia).docxDOC
zal. nr 1 do swz (szczegółowy opis przedmiotu... -- 290.2 KB

This document details the technical requirements for a research report assessing Lake Ełckie's surface water quality, analyzing results, and developing a revitalization concept.

zal. nr 1 do swz (szczegółowy opis przedmiotu zamówienia).pdfPDF
zal. nr 1 do swz (szczegółowy opis przedmiotu... -- 243.5 KB

This tender requires a research report assessing Ełckie Lake's surface water quality, analyzing results, and developing a revitalization concept.

zal. nr 2 do swz (ośw. o nie podleganiu wykluczeniu).docxDOC
zal. nr 2 do swz (ośw. o nie podleganiu wyklu... -- 273.5 KB

This document is a mandatory declaration confirming the bidder is not subject to exclusion from the tender process, essential for demonstrating eligibility.

zal. nr 2 do swz (ośw. o nie podleganiu wykluczeniu).pdfPDF
zal. nr 2 do swz (ośw. o nie podleganiu wyklu... -- 179.4 KB

This mandatory declaration confirms the bidder is not subject to exclusion from the tender process, ensuring eligibility.

zal. nr 3 do swz (wzór umowy).docDOC
zal. nr 3 do swz (wzór umowy).doc -- 351.0 KB

This document is a draft contract outlining the terms and conditions for providing a research report on the water quality of Lake Ełckie, including analysis and a reclamation concept.

zal. nr 3 do swz (wzór umowy).pdfPDF
zal. nr 3 do swz (wzór umowy).pdf -- 317.7 KB

This document is a draft contract outlining the terms and conditions for the research report on Lake Ełckie's water quality assessment, analysis, and remediation concept development.

ogłoszenie o zamówieniu.pdfPDF
ogłoszenie o zamówieniu.pdf

This tender seeks a research report to assess Ełckie Lake's surface water quality, analyze findings, and propose a revitalization concept.

SPECYFIKACJA WARUNKÓW ZAMÓWIENIA.PDFPDF
SPECYFIKACJA WARUNKÓW ZAMÓWIENIA.PDF

This document outlines the detailed conditions and requirements for submitting a tender for a research report on Ełckie Lake's surface water quality, analysis, and reclamation concept.

Zmiana ogłoszenia / Notice ChangePDF
notice_change_08de72af-0cf1-4e70-056e-e50001a...

No summary available for this document.

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56
Fair

Tender Quality Score

This tender for environmental research and revitalization concept development is hampered by critical omissions in legal and procedural clarity, particularly the absence of a defined procurement procedure and evaluation criteria, significantly impacting fairness.

Score Breakdown

Legal Compliance50/100

The tender explicitly states 'Procedure: None', which is a significant legal omission as a procurement procedure type must be defined. Furthermore, the AI summary indicates a lack of specific mandatory exclusion grounds and eligibility requirements, although a declaration form is present in the documents. CPV codes are appropriate, and there are no disputes.

•Missing defined procurement procedure type
•Lack of explicit eligibility/exclusion grounds in the high-level summary
Clarity60/100

The description of the required services and the AI-extracted technical requirements are clear, detailed, and unambiguous. However, a critical flaw is the explicit absence of specified evaluation criteria, which leaves bidders without a clear understanding of how their proposals will be assessed.

•Missing evaluation criteria
Completeness60/100

Basic information such as title, reference, organization, value, and duration are well-defined. All listed documents are attached and summarized. However, the tender is incomplete due to the absence of explicit evaluation criteria and the lack of specific eligibility and financial requirements in the high-level information provided.

•Missing evaluation criteria
•Lack of explicit eligibility/financial requirements in AI summary
Fairness40/100

Document access is provided, the estimated value is disclosed, and e-procurement is indicated. The technical requirements appear generic and not tailored. Nevertheless, the complete absence of evaluation criteria severely compromises the fairness and transparency of the procurement process, as bidders cannot objectively prepare their offers or understand the basis of selection.

•Missing evaluation criteria
Practicality65/100

The tender indicates 'E-Procurement,' suggesting electronic submission is supported, although this is contradicted by an automated check. The contract duration and financing information are clear. However, a direct URL for the tender documents or portal is not provided, and the contract start date is not specified.

•Contradiction regarding e-submission
•No explicit tender portal URL
Data Consistency70/100

Most key fields are populated, and dates are logical. However, the 'Liable Person' field is empty, the 'Procedure' is stated as 'None,' which is an inconsistency for a formal tender, and there is a contradiction regarding the availability of e-submission.

•Empty 'Liable Person' field
•'Procedure: None' stated
Sustainability60/100

The core subject of the tender—assessing water quality, environmental inventory, and lake revitalization—is inherently environmental and aligns with green procurement principles. The project is also EU-funded, which often implies higher environmental standards. However, the tender documentation does not explicitly include additional social aspects or an innovation focus beyond the project's direct environmental goals.

•No explicit social or innovation criteria in the tender requirements

Strengths

Clear and detailed technical requirements for the project scope
All relevant documents are attached and summarized
Project is EU-funded, indicating a commitment to certain standards
Value is disclosed, and e-procurement is indicated
Inherently environmental project scope

Concerns

Critical absence of a defined procurement procedure type
Missing explicit evaluation criteria, severely impacting fairness and clarity
Lack of explicit eligibility and financial requirements in the high-level summary
Contradiction regarding e-submission functionality
No explicit social or innovation criteria in the tender

Recommendations

1. Immediately clarify and publish the specific procurement procedure type (e.g., open, restricted).
2. Clearly define and publish the evaluation criteria to ensure transparency and fairness for all bidders.
3. Ensure all mandatory eligibility, exclusion, and financial requirements are explicitly stated and easily accessible.

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