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Tenders

Provision of catering services

Closed

Updated October 15, 2026

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
April 02, 2026
Contract Details
Category
Services
Reference
2026/BZP 00171951/01
Value
Not disclosed
Location
Łódzkie, Poland
Published
October 08, 2026
CPV Code
Project Timeline

Tender Published

March 25, 2026

Deadline for Questions

March 26, 2026

Submission Deadline

April 02, 2026

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Key facts

Deadline
Expired
CPV Code
55321000-6 — Meal-preparation services
Lots
Divided into lots
Budget
Not disclosed
Duration
Not specified
Location
Łódzkie
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€779,692
Avg. Bids
0.3
Competition
Low
SME Winners
83%
2,709 tenders analyzed

Original Tender Description

Provision of catering services

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Win Strategy

AI-powered analysis of this tender's requirements, opportunities, and challenges. Get strategic insights to maximize your win probability.

45%
Estimated Win ProbabilityModerate Fit

This tender for catering services presents a moderate competition opportunity. The lack of specified evaluation criteria and detailed requirements necessitates a proactive approach to define value and differentiate. A winning strategy will focus on demonstrating exceptional service quality, reliability, and a clear understanding of the contracting authority's needs, even without explicit guidance.

Key Winning Messages

Reliable and High-Quality Catering Tailored to Your Needs

A Trusted Partner for Consistent and Excellent Service Delivery

Key Opportunities
The absence of specified evaluation criteria allows the bidder to define and emphasize their strengths, effectively shaping the perception of value.
The lack of explicit requirements for green or social aspects provides an opportunity to proactively introduce and highlight these as value-adds, potentially differentiating from less forward-thinking competitors.
The tender is for a public entity (CENTRUM ROZWOJU EDUKACJI WOJEWÓDZTWA ŁÓDZKIEGO W ZGIERZU), suggesting a need for transparency, accountability, and adherence to public procurement best practices.
Key Challenges
The complete lack of specified evaluation criteria makes it difficult to tailor the bid precisely to the contracting authority's priorities.

Conduct thorough market research and engage in pre-tender clarification (if possible) to infer potential evaluation priorities. Focus on universally valued aspects like quality, reliability, and value for money. Present a comprehensive proposal that covers all potential evaluation angles.

The absence of detailed technical, financial, and submission requirements creates ambiguity and increases the risk of non-compliance if assumptions are incorrect.

Scrutinize all provided documents (SWZ.doc, Załącznik nr 2 do SWZ.doc, etc.) for any implicit requirements or clues. Assume a high standard for all aspects and err on the side of providing more detail and evidence than might be strictly necessary. Seek clarification on any ambiguities.

Ideal Bidder Profile
A well-established catering service provider with a proven track record of delivering high-quality food and reliable service to public institutions or educational facilities. They should possess strong operational capabilities, a dedicated and experienced team, and a flexible approach to menu customization and service delivery. Experience in the Łódzkie Voivodeship (PL712) would be a significant advantage.
Key Requirements
Demonstrate robust operational capacity and reliability for consistent service delivery.
Propose a flexible and adaptable catering solution that can meet diverse needs.
Clearly articulate the value proposition beyond basic service provision.
Ensure all mandatory exclusion grounds are meticulously addressed and documented.
Key Discriminators
Proactive proposal of innovative menu options or service enhancements that go beyond basic catering, even though not explicitly requested.
Demonstrating a deep understanding of the educational context and the specific needs of students and staff within an educational institution.
A strong emphasis on food safety, hygiene, and allergen management, presented with clear protocols and certifications.
Social Value Opportunities
Commit to sourcing a percentage of ingredients from local suppliers within the Łódzkie Voivodeship to support the regional economy and reduce food miles. Quantify this commitment (e.g., 'aim to source 30% of ingredients locally').
Bid Focus Areas
Service Quality and Reliability

Provide detailed evidence of past performance, client testimonials, and robust operational plans. Emphasize consistency, punctuality, and customer satisfaction metrics. Highlight staff training and quality control processes.

Value for Money

Present a clear and competitive pricing structure. Demonstrate how the proposed service offers excellent value, considering quality, flexibility, and reliability. Avoid being the cheapest if it compromises perceived quality; aim for the best overall value.

Flexibility and Adaptability

Showcase the ability to cater to diverse dietary requirements, event types, and changing needs. Offer examples of menu customization and responsiveness to client feedback.

Recommendations6
Thoroughly Analyze All Tender Documents
CriticalHigh effort

Despite AI summaries indicating no content, meticulously review all provided documents (SWZ.doc, Załącznik nr 1-3 do SWZ.doc) for any embedded information, implicit requirements, or formatting clues that might reveal evaluation criteria or specific needs. Pay close attention to any appendices or annexes.

Ensures full understanding of all explicit and implicit requirements, minimizing risk of non-compliance.
Proactively Define and Articulate Value Proposition
CriticalHigh effort

Since evaluation criteria are not specified, the bid must proactively define and emphasize what constitutes 'value' for the CENTRUM ROZWOJU EDUKACJI WOJEWÓDZTWA ŁÓDZKIEGO W ZGIERZU. Focus on quality, reliability, flexibility, and a deep understanding of the educational environment.

Shapes the contracting authority's perception of the bid and highlights strengths that might otherwise be overlooked.
Highlight Operational Excellence and Reliability
HighMed effort

Given the lack of specific technical requirements, focus on demonstrating robust operational processes, experienced staff, stringent quality control, and a proven track record of reliable service delivery. Use case studies and testimonials if available.

Builds confidence in the bidder's ability to consistently meet service expectations.
Seek Clarification on Ambiguities
HighMed effort

If any part of the tender documents remains unclear, or if there are significant assumptions being made, proactively seek clarification from the contracting authority. This demonstrates engagement and a commitment to understanding their needs.

Reduces risk of misinterpretation and ensures the bid aligns with the authority's expectations.
Integrate Local Sourcing Commitment
MediumLow effort

Even though social value is not explicitly requested, proactively include a commitment to sourcing a portion of ingredients locally within the Łódzkie Voivodeship. This demonstrates corporate responsibility and can be a subtle differentiator.

Enhances the bid's appeal by aligning with broader public sector goals and regional development.
Meticulously Address Exclusion Grounds
CriticalHigh effort

Ensure absolute compliance with all mandatory exclusion grounds. Provide all necessary documentation and declarations to prove eligibility and avoid disqualification. This is a non-negotiable requirement.

Prevents immediate disqualification and ensures the bid is considered on its merits.
Competitive Positioning
Position the bid as a partner focused on delivering consistent, high-quality catering that supports the educational mission of the CENTRUM ROZWOJU EDUKACJI WOJEWÓDZTWA ŁÓDZKIEGO W ZGIERZU, rather than just a transactional service provider. Emphasize reliability and a proactive approach to service.

Competitors

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Requirements & Qualifications

5 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS1
--No information
MANDATORY EXCLUSION GROUNDS1
--No information
ELIGIBILITY REQUIREMENTS1
--No information
TECHNICAL CAPABILITY REQUIREMENTS1
--No information
FINANCIAL REQUIREMENTS1
--No information

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Documents

6 documents available with AI summaries

Notice PDFPDF
08de8aa0-3a9b-e9a7-5fad-950001bdd8ef.pdf

This document contains a tender notice for catering services for a conference in Zgierz, Poland, with offers to be submitted electronically by April 2, 2026.

SWZ.docDOC
SWZ.doc -- 1012.0 KB

No content extracted

Załącznik nr 1 do SWZ.docDOC
Załącznik nr 1 do SWZ.doc -- 840.5 KB

No content extracted

Załącznik nr 2 do SWZ.docDOC
Załącznik nr 2 do SWZ.doc -- 884.5 KB

No content extracted

Załącznik nr 3 do SWZ_2.docDOC
Załącznik nr 3 do SWZ_2.doc -- 846.5 KB

No content extracted

Załącznik nr 4 do SWZ.docDOC
Załącznik nr 4 do SWZ.doc -- 837.0 KB

No content extracted

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75
Good

Tender Quality Score

This tender for catering services is generally well-structured but lacks specific details on evaluation criteria and financial aspects. The short submission deadline is a potential concern.

Score Breakdown

Legal Compliance75/100

The tender includes a CPV code and specifies the organization and location. However, the absence of explicit mention of regulatory compliance and the potential for a short deadline warrant attention. The procedure type is not specified, which is a minor gap.

•Procedure type not specified
Clarity80/100

The description of the catering service is clear, outlining the number of people, date, location, and basic service components (coffee breaks, warm meal). However, the lack of specified evaluation criteria makes it difficult for bidders to understand how their offers will be assessed.

•Missing evaluation criteria
Completeness70/100

Key information such as the estimated value and contract duration is missing. While several documents are attached, their content is not fully extracted or summarized, hindering a complete understanding of all requirements.

•Estimated value not disclosed
•Missing contract duration
Fairness85/100

The tender is marked as e-procurement, which promotes fairness. However, the lack of disclosed value and unspecified evaluation criteria could be perceived as less transparent. There are no apparent requirements tailored to specific companies.

•Value not disclosed
•Missing evaluation criteria
Practicality65/100

The tender is active and has a submission deadline, but the lack of explicit financing information and contract start date reduces practicality. The e-procurement characteristic is positive, but the absence of a direct document URL for submission is a drawback.

•Missing financing information
•Missing contract start date
Data Consistency90/100

Key fields like title, reference, organization, and deadline are populated. There are no reported disputes or suspensions. The dates provided are logical within the context of the tender.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation within the tender description or requirements. This indicates a lack of focus on sustainability criteria.

•No green procurement criteria
•No social criteria

Strengths

Clear title and reference number
Organization and location specified
Basic service description provided
CPV code included
E-procurement enabled

Concerns

Estimated value not disclosed
Missing evaluation criteria
Short submission deadline
Lack of sustainability focus

Recommendations

1. Disclose the estimated value of the contract.
2. Clearly define the evaluation criteria for submitted bids.
3. Consider extending the submission deadline to allow for more comprehensive bidding.

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