Tenders

Extension of existing Dynamic Purchasing System (DPS) for Passenger Transport Services

Open
Deadline
1088 days left
February 23, 2029
Contract Details
Category
Other
Reference
015668-2026
Value
£60,000,000
Location
London, United Kingdom
Published
February 23, 2026
CPV Code
Project Timeline

Tender Published

February 20, 2026

Deadline for Questions

February 16, 2029

Submission Deadline

February 23, 2029

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Budget
£60,000,000
Duration
34 months
Location
London
Type
Other
68
Quality Score/100
Good

Original Tender Description

This is further extension to the Council's Dynamic Purchasing System (DPS) for Passenger Transport Services. The services include home to school transport for children with special educational needs, home to college transport for young adults with special educational needs and similar requirements. The DPS is divided into the following Lots: Lot 1 - Education and Childrens Social Care Taxis (Private Hire or Hackney) up to 8 passengers with driver Lot 2 Wheelchair Accessible Vehicles 8 Seats or less with Driver Lot 3 Mini-Bus with Driver up 16 passengers Lot 4 Coach with driver up to 24 passengers Lot 5 Wheelchair adapted - tail lift 16 seat mini bus with driver Lot 6 Ad Hoc Taxi Travel There may also be a requirement for the provision of vehicles only on a spot hire, short term and long lease basis. The authority is extending the validity of this existing DPS for a further 34 month period starting from 18th April 2026 until 23 February 2029 Please note that organisations can apply to join the Council's DPS at any time during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. If an organisation admitted to the DPS ceases to satisfy the Council's selection requirements it is likely to be excluded or suspended from taking part in any competition. If an admitted organisation fails one of the grounds for exclusion during the validity of the DPS the Council may be required to remove the supplier from the DPS. For previous information regarding this DPS, please refer to the original OJEU Contract Reference: 2016/S 235-428337 This Dynamic Purchase System has a total estimated value of £60,000,000 excluding VAT (the estimated value of this extension is £15,000,000 excluding VAT) covering the period from its establishment in 2017 to the end of the period of its validity. For the avoidance of doubt, those providers that are already on the existing DPS do not need to respond to this contract notice as they are already admitted.

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Requirements & Qualifications

22 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (11)
Technical (5)
Financial (1)
SUBMISSION REQUIREMENTS4
--Bidders must apply to join the Council's DPS.
--Applications can be submitted at any time until 23 February 2029.
--Bidders must refer to the original OJEU Contract Reference 2016/S 235-428337 for detailed application procedures and requirements.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to any mandatory grounds for exclusion.
ELIGIBILITY REQUIREMENTS11
--Organisations must satisfy the Council's selection criteria to join the DPS.
--Organisations must continue to satisfy the Council's selection requirements throughout the DPS validity.
--Bidders must be able to provide passenger transport services for children and young adults with special educational needs.
TECHNICAL CAPABILITY REQUIREMENTS5
--Bidders must possess and operate vehicles suitable for passenger transport, including taxis (private hire or hackney) up to 8 passengers, wheelchair accessible vehicles (8 seats or less), mini-buses (up to 16 passengers), coaches (up to 24 passengers), and wheelchair adapted mini-buses (16 seats with tail lift).
--Bidders must provide qualified drivers for all passenger transport services.
--Bidders must be capable of providing transport services specifically for children and young adults with special educational needs.
FINANCIAL REQUIREMENTS1
--No specific financial requirements are detailed in the provided tender information.

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Documents

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68
Good

Tender Quality Score

This tender outlines an extension to an existing Dynamic Purchasing System for passenger transport services, demonstrating good clarity on service scope and continuous application. However, it suffers from a critical lack of accessible tender documents and unspecified evaluation criteria, significantly impacting completeness and fairness.

Score Breakdown

Legal Compliance75/100

The Dynamic Purchasing System (DPS) is a legally compliant procurement procedure, and the CPV code is appropriately assigned. The main legal concern is the lack of accessible tender documents, which impacts transparency and full disclosure. The classification as 'Restricted procedure' for a DPS is a minor misnomer.

Lack of accessible tender documents (0 out of 4 processed)
Procedure type 'Restricted' is a slight misnomer for a DPS
Clarity70/100

The description of the services, lots, and the nature of the DPS extension is clear. The AI-extracted requirements are understandable from the provided text. However, the absence of detailed evaluation/selection criteria and the need to refer to an older OJEU notice for full procedures reduce overall clarity for new applicants.

Evaluation/selection criteria are not specified in this notice
Bidders are directed to an older OJEU notice for detailed application procedures
Completeness60/100

Basic information such as title, reference, organization, value, duration, and start date are provided. However, the critical absence of accessible tender documents and the lack of specified evaluation/selection criteria represent significant gaps in completeness.

Critical absence of accessible tender documents (0 out of 4 processed)
Evaluation/selection criteria are not specified
Fairness65/100

The continuous application nature of a DPS is inherently fair, and the requirements do not appear tailored to a specific company. However, the complete lack of accessible tender documents, unspecified evaluation criteria, and the absence of e-submission significantly undermine transparency and equal access for all potential bidders.

No full document access (0 out of 4 documents processed)
Evaluation criteria are not specified, impacting transparency
Practicality65/100

The contract start date and duration are clearly specified. However, the lack of an e-submission option and, more critically, the absence of accessible tender documents make it impractical for potential bidders to effectively engage with and respond to this opportunity.

No electronic submission (e-submission) option indicated
No direct access or URL provided for full tender documents
Data Consistency85/100

Dates related to the DPS extension (start, duration, end) are logical and consistent. No disputes or suspensions are noted. However, there is a currency inconsistency in the estimated value (EUR vs GBP) and the 'Liable Person' field is empty.

Currency inconsistency for the estimated value (EUR vs GBP)
Missing 'Liable Person' field
Sustainability50/100

The core service of providing transport for children and young adults with special educational needs inherently addresses a significant social aspect. However, the tender notice does not explicitly include broader green procurement, social clauses for suppliers, or innovation-focused criteria.

No explicit green procurement criteria
No explicit social clauses for suppliers (beyond the service nature)

Strengths

Clear description of services and lots for passenger transport.
Dynamic Purchasing System (DPS) allows continuous application, promoting market access.
Key timeline and financial information (value, duration, start date) are provided.
CPV code is appropriately assigned.
Service addresses a significant social need (SEN transport).

Concerns

Critical absence of accessible tender documents (0 out of 4 processed).
Evaluation/selection criteria are not specified in this notice.
Bidders are directed to an older OJEU notice for detailed application procedures.
No electronic submission (e-submission) option indicated.
Currency inconsistency for the estimated value (EUR vs GBP).

Recommendations

1. Immediately publish all relevant tender documents and ensure they are easily accessible.
2. Clearly state the selection and evaluation criteria for joining the DPS within the current notice.
3. Provide a direct link or clear instructions on how to access the full detailed application procedures.

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