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Tenders

Managed Print Service

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 16, 2026
Contract Details
Category
Open Procedure
Reference
014189-2026
Value
£3,780,000
Location
United Kingdom
Published
September 23, 2026
CPV Code
Project Timeline

Tender Published

February 17, 2026

Deadline for Questions

March 09, 2026

Submission Deadline

March 16, 2026

Contract Start Date

June 30, 2026

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Budget
£3,780,000
Duration
60 months
Location
United Kingdom
Type
Open Procedure
40
Quality Score/100
Fair

Original Tender Description

Both Rotherham NHS Foundation Trust and Barnsley NHS Foundation Trust require an MFD fleet managed print service.

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Requirements & Qualifications

6 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS1
--Submit the tender by the deadline of 2026-03-16T00:00:00.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are provided in the analyzed documents.
ELIGIBILITY REQUIREMENTS1
--No specific eligibility requirements are provided in the analyzed documents.
TECHNICAL CAPABILITY REQUIREMENTS2
--Ability to provide an MFD (Multi-Functional Device) fleet managed print service.
--Capability to supply and manage photocopying equipment (CPV 30121200).
FINANCIAL REQUIREMENTS1
--No specific financial requirements are provided in the analyzed documents.

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Documents

3 documents available with AI summaries

OCDS RecordDOC
014189-2026_ocds_record.json

This document is an OCDS Record providing structured data about the tender for a managed print service for MFD fleets at Rotherham and Barnsley NHS Foundation Trusts.

OCDS Release PackageDOC
014189-2026_ocds_release.json

This OCDS Release Package provides structured, machine-readable data detailing the tender for a managed print service, including information about the contracting authorities, The Rotherham NHS Foundation Trust and Barnsley Hospital NHS Foundation Trust.

Official PDF VersionPDF
014189-2026_official.pdf

The Rotherham NHS Foundation Trust and Barnsley Hospital NHS Foundation Trust are seeking a managed print service for their MFD fleet, with an estimated value of £3.15 million and a tender submission deadline of March 16, 2026.

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40
Fair

Tender Quality Score

This tender exhibits significant deficiencies in completeness, clarity, and fairness due to the absence of critical requirements and evaluation criteria, alongside issues with document accessibility and electronic submission. While basic information is present, the lack of essential details poses substantial risks to the procurement process's integrity and competitiveness.

Score Breakdown

Legal Compliance45/100

Significant deficiencies exist, including the absence of mandatory exclusion grounds, eligibility requirements, financial requirements, and evaluation criteria, which are fundamental for compliant public procurement. The missing reveal date and the failed download of the primary Tender Notice document also pose compliance risks.

•Missing mandatory exclusion grounds
•Missing eligibility requirements
Clarity35/100

While the general description is clear, the tender severely lacks clarity in critical areas. Key requirements (exclusion, eligibility, financial) are explicitly stated as missing, and the technical requirements are overly generic. The absence of evaluation criteria makes it impossible for bidders to understand how their proposals will be judged.

•Missing specific eligibility requirements
•Missing specific financial requirements
Completeness40/100

Basic information like title, reference, organization, value, and deadlines are present. However, the tender is critically incomplete regarding essential procurement details such as mandatory exclusion grounds, eligibility criteria, financial requirements, and evaluation criteria. The failure to download the primary 'Tender Notice' document is a significant omission.

•Missing mandatory exclusion grounds
•Missing eligibility requirements
Fairness35/100

The absence of evaluation criteria is a major impediment to fairness, as bidders cannot understand the basis of award. The lack of electronic submission (as flagged by AI) creates barriers to equal access. Furthermore, the failed download of the primary Tender Notice document compromises full document access, and the missing reveal date creates uncertainty regarding adequate preparation time.

•Missing evaluation criteria
•No electronic submission
Practicality40/100

The tender provides key dates like contract start and duration. However, the lack of electronic submission is a significant practical drawback for modern procurement. The failure to access the primary Tender Notice document also creates practical difficulties for potential bidders.

•No electronic submission
•Failed download of primary Tender Notice
Data Consistency65/100

Key dates are logical, and the presence of OCDS data is a positive for structured information. However, the consistency is undermined by numerous missing fields for critical requirements (exclusion, eligibility, financial, evaluation criteria) and the 'Liable Person'.

•Many critical requirement fields are empty
•'Liable Person' not specified
Sustainability15/100

The tender explicitly lacks any focus on green procurement, social aspects, or innovation, as indicated by the automated checks. This represents a missed opportunity to leverage public spending for broader societal benefits.

•No green procurement focus
•No social criteria

Strengths

Clear title, reference, organization, and description
Estimated value and contract duration are clearly specified
CPV and NUTS codes are provided
OCDS data is available, promoting transparency

Concerns

Critical lack of essential requirements (exclusion, eligibility, financial, evaluation criteria)
Primary Tender Notice document failed to download, hindering access to full information
No electronic submission option, which is outdated and creates barriers
Absence of any sustainability (green, social, innovation) considerations
Missing reveal date and 'Liable Person' details

Recommendations

1. Immediately rectify the missing essential requirements (exclusion, eligibility, financial, evaluation criteria) and re-publish the tender with comprehensive documentation.
2. Ensure all tender documents are accessible and functional, particularly the primary Tender Notice.
3. Implement electronic submission capabilities to enhance fairness, efficiency, and accessibility for bidders.

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