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Delivery of asphalt emulsion in an amount appropriate to the needs of the Road Administration in Sępólno Krajeńskie in 2026.

Closed

Updated October 16, 2026

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 11, 2026
Contract Details
Category
Supplies
Reference
2026/BZP 00136021/01
Value
Not disclosed
Location
Kujawsko-Pomorskie, Poland
Published
October 09, 2026
CPV Code
Project Timeline

Tender Published

March 03, 2026

Deadline for Questions

March 04, 2026

Submission Deadline

March 11, 2026

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Key facts

Deadline
Expired
CPV Code
44113600-1 — Bitumen and asphalt
Budget
Not disclosed
Duration
Not specified
Location
Kujawsko-Pomorskie
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€546,546
Avg. Bids
0.6
Competition
Low
SME Winners
86%
5,802 tenders analyzed

Original Tender Description

Delivery of asphalt emulsion in an amount appropriate to the needs of the Road Administration in Sępólno Krajeńskie in 2026.

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65%
Estimated Win ProbabilityModerate Fit

This tender for asphalt emulsion supply presents a straightforward opportunity for established suppliers. The key to winning lies in demonstrating reliability, competitive pricing, and a clear understanding of the contracting authority's needs, despite the lack of detailed evaluation criteria. Proactive engagement and a focus on quality assurance will be crucial.

Key Winning Messages

Reliable Supply of Quality Asphalt Emulsion for Sępólno Krajeńskie's Road Maintenance

Cost-Effective and Timely Delivery to Meet 2026 Road Authority Needs

Key Opportunities
Lack of specified evaluation criteria suggests a strong emphasis on price and meeting basic technical requirements.
The relatively small quantity (approx. 40 Mg) may attract bidders who can offer flexible or consolidated deliveries, potentially leading to competitive pricing.
The tender is for a single year (2026), allowing for a focused and efficient bid without long-term commitment complexities.
Key Challenges
Absence of detailed evaluation criteria makes it difficult to optimize the bid for specific scoring mechanisms.

Focus on delivering a highly competitive price while ensuring all mandatory requirements are met with absolute certainty. Highlight quality and reliability as implicit value drivers.

Lack of information on financial and eligibility requirements necessitates a cautious approach, assuming standard public procurement thresholds.

Prepare documentation to meet common financial stability and legal standing requirements for public tenders. If possible, seek clarification from the contracting authority.

The tender is for 'supplies' (Dostawy), indicating a focus on the product itself rather than complex service delivery.

Ensure the product specification is clearly defined and meets or exceeds any implied standards for asphalt emulsion used in road maintenance.

Ideal Bidder Profile
A well-established supplier of asphalt emulsion with a proven track record of reliable delivery, strong quality control processes, and competitive pricing. Experience with public sector contracts and a local or regional presence would be advantageous.
Key Requirements
Delivery of asphalt emulsion in a quantity appropriate for the needs of the Road Authority in Sępólno Krajeńskie in 2026, approx. 40 Mg.
Adherence to the submission deadline: 2026-03-11T07:00:00Z
Compliance with mandatory exclusion grounds (though not specified, assumed to be standard)
Meeting eligibility requirements (though not specified, assumed to be standard)
Key Discriminators
Demonstrating a superior understanding of the specific needs of a regional road authority, even if not explicitly stated.
Offering a highly competitive price that clearly undercuts potential competitors.
Providing evidence of robust quality control and assurance processes for asphalt emulsion production and delivery.
Social Value Opportunities
While 'Social Aspects: No' is indicated, consider a brief statement on commitment to ethical sourcing and fair labor practices in the supply chain, as this can be a subtle differentiator in public procurement.
Bid Focus Areas
Price

Submit the most competitive price possible while ensuring profitability. Benchmark against similar tenders if data is available. Clearly articulate the value proposition of the price.

Technical Capability (Delivery & Quantity)

Confirm the ability to supply approximately 40 Mg of asphalt emulsion. Detail logistical capabilities to ensure timely and efficient delivery to Sępólno Krajeńskie. Highlight product quality and consistency.

Compliance

Ensure all mandatory exclusion grounds and eligibility requirements (even if unspecified) are meticulously addressed. Double-check all submission requirements and deadlines.

Recommendations6
Confirm Product Specification and Quality
CriticalMed effort

While not explicitly detailed, ensure the asphalt emulsion offered meets relevant industry standards for road maintenance. If possible, request clarification on specific technical requirements or standards expected by the Road Authority.

Ensures the bid is technically compliant and avoids rejection on quality grounds.
Aggressively Price for Competitiveness
CriticalHigh effort

Given the lack of specified evaluation criteria, assume price will be a primary deciding factor. Develop a cost model that allows for a highly competitive offer without compromising profitability. Consider economies of scale if applicable.

Maximizes the chance of winning in a price-sensitive environment.
Highlight Delivery Reliability and Logistics
HighMed effort

Detail the bidder's logistical capabilities, including fleet capacity, delivery scheduling, and contingency plans for timely delivery to Sępólno Krajeńskie. Emphasize a proven track record of on-time deliveries.

Builds confidence in the bidder's ability to meet the contracting authority's operational needs.
Thoroughly Review All Tender Documents
HighMed effort

Scrutinize the Notice PDF and any other provided documents for any implicit requirements or nuances. Pay close attention to the CPV code (44113600-1) for context on product expectations.

Prevents overlooking critical details that could lead to disqualification or a non-competitive bid.
Proactive Clarification on Missing Information
MediumLow effort

If standard financial or eligibility requirements are not detailed, consider submitting a formal request for clarification to the contracting authority to ensure full compliance. This also demonstrates engagement.

Reduces risk of non-compliance and shows diligence.
Incorporate Statement on Ethical Sourcing
LowLow effort

Include a brief, general statement about commitment to ethical sourcing and sustainable practices within the supply chain, even though 'Social Aspects: No' is stated. This can be a subtle positive signal.

May offer a minor positive impression without significant cost or effort.
Competitive Positioning
Position the bid as the most reliable and cost-effective solution for the Road Authority's 2026 asphalt emulsion needs. Emphasize a straightforward, no-nonsense approach focused on delivering a quality product on time and at a competitive price.

Competitors

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Requirements & Qualifications

7 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (1)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS3
--Offer submission deadline: 2026-03-11T07:00:00Z
--Legal basis: art. 275 point 1 of the Act - Supplies
--Announcement number: 2026/BZP 00136021 dated 2026-03-03
MANDATORY EXCLUSION GROUNDS1
--No information in the provided text.
ELIGIBILITY REQUIREMENTS1
--No information in the provided text.
TECHNICAL CAPABILITY REQUIREMENTS1
--Delivery of asphalt emulsion in a quantity appropriate for the needs of the Road Authority in Sępólno Krajeńskie in 2026, approx. 40 Mg.
FINANCIAL REQUIREMENTS1
--No information in the provided text.

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Documents

2 documents available with AI summaries

Notice PDFPDF
08de78f4-243b-90a1-056e-e50001ac1463.pdf

This document is a public procurement notice for the supply of asphalt emulsion to the Road Authority in Sępólno Krajeńskie in 2026.

dokumenty postępowaniaPDF
dokumenty postępowania.pdf

No summary available for this document.

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75
Good

Tender Quality Score

This tender for asphalt emulsion supply is generally well-structured, but lacks crucial details regarding financial information and evaluation criteria, impacting its completeness and potentially fairness. The e-procurement characteristic is positive.

Score Breakdown

Legal Compliance75/100

The tender adheres to basic legal requirements by providing a clear CPV code and referencing relevant legislation. However, the absence of a disclosed estimated value and the potential for a short submission deadline, combined with a lack of explicit mention of dispute resolution mechanisms, slightly detract from its overall legal compliance.

•Estimated value not disclosed
•Potential for short submission deadline
Clarity80/100

The tender clearly defines the subject of the supply (asphalt emulsion) and the approximate quantity required. The procedure is identified as 'None,' which implies a simplified process, but the absence of explicit evaluation criteria is a significant clarity gap.

•Missing evaluation criteria
Completeness70/100

Key information like the title, organization, CPV, and submission deadline are present. However, the critical omission of the estimated value and contract duration, along with the lack of detailed eligibility or technical capability requirements, significantly impacts completeness.

•Estimated value not disclosed
•Missing contract duration
Fairness85/100

The tender promotes fairness through the use of e-procurement and disclosure of the CPV code. However, the undisclosed estimated value and the lack of specified objective evaluation criteria prevent a full assessment of fairness. The requirements as presented do not appear tailored to specific companies.

•Value not disclosed
•Missing evaluation criteria
Practicality65/100

The tender states 'E-Procurement' as a characteristic, suggesting an electronic submission process, which is a positive aspect for practicality. However, the absence of information regarding contract start date, financing details, and contract duration hinders a comprehensive evaluation of its practical implementation.

•No e-submission confirmed
•Missing contract start date
Data Consistency90/100

The core tender information, including title, reference, organization, and deadlines, is consistent and logical. The absence of active disputes or suspensions further reinforces data consistency.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus, which are increasingly important in modern public procurement. This lack of detail significantly limits its sustainability score.

•Not green procurement
•No social criteria

Strengths

Clear subject matter and approximate quantity
CPV code provided
E-Procurement characteristic mentioned
Documents available for analysis

Concerns

Estimated value not disclosed
Missing crucial evaluation criteria
Lack of detail on contract duration and start date
Absence of sustainability considerations

Recommendations

1. Disclose the estimated value of the contract.
2. Clearly define objective evaluation criteria for submitted offers.
3. Incorporate sustainability aspects or social considerations if applicable.

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