United Kingdom181 days leftOpen

BFI London Film Festival Print Branding Services

Tender Overview

ORGANIZATION

British Film Institute

LOCATION

London, United Kingdom

VALUE

£360,000

DEADLINE

August 02, 2026 at 23:00

CATEGORY

Other

CPV CODE

22458000

REFERENCE

005315-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The BFI London Film Festival (https://bfi.org.uk/lff) is the United Kingdom’s largest public film event and takes place over 12 days every October in London and around the UK. We are tendering for a provider for a full-service solution for event branding print, installation and de-rig during the BFI London Film Festival.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are specified in the provided summaries.

ELIGIBILITY REQUIREMENTS

  • Must be able to register on the BFI electronic tendering site.
  • Must be able to log in to the BFI electronic tendering site.
  • Must be able to view the tender on the BFI electronic tendering site.
  • Must be able to express interest in the tender via the BFI electronic tendering site.
  • Must be able to submit documents via the BFI electronic tendering site.
  • Must be a provider capable of delivering services in the UK, specifically in London and around the UK for the festival.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Must be a full-service provider for event branding print.
  • Must be a full-service provider for event branding installation services.
  • Must be a full-service provider for event branding de-rig services.
  • Must be able to provide services for the BFI London Film Festival, which is the United Kingdom’s largest public film event.
  • Must be able to provide services over 12 days every October.
  • Must be able to provide services in London and around the UK.
  • Must be capable of handling bespoke printed matter (as per CPV category 22458000).
💰

FINANCIAL REQUIREMENTS

  • Must be able to undertake a contract with an estimated value of 360,000 EUR (or £300,000).
  • Must be able to commit to a contract duration of 24 months (from August 2026 to August 2028).
  • Must be prepared for potential contract extensions beyond the initial 24 months.
📋

SUBMISSION REQUIREMENTS

  • Must register on the BFI electronic tendering site.
  • Must log in to the BFI electronic tendering site.
  • Must view the tender on the BFI electronic tendering site.
  • Must express interest in the tender via the BFI electronic tendering site.
  • Must submit all required documents via the BFI electronic tendering site.
  • Must submit all required documents by the deadline: 2026-08-03T00:00:00+01:00.

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HTM
Lot L-1
Administrative DocumentsL-1.html
Summary:
This document provides instructions for using the BFI electronic tendering site, including how to register, log in, view tenders, express interest, and submit documents.
DOC
OCDS Record
Data005315-2026_ocds_record.json
Summary:
Download failed - no summary available
DOC
OCDS Release Package
OCDS Data005315-2026_ocds_release.json
Summary:
The British Film Institute seeks a full-service provider for event branding print, installation, and de-rig services for the BFI London Film Festival.
PDF
Official PDF Version
PDF005315-2026_official.pdf
Summary:
Download failed - no summary available
HTM
Tender Notice
Administrative Documents005315-2026.html
Summary:
This tender notice from the British Film Institute seeks a full-service provider for event branding print, installation, and de-rig services for the BFI London Film Festival, with an estimated value of £300,000 and a contract period from August 2026 to August 2028 with potential extensions.

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58
Fair

Tender Quality Score

This tender is moderately deficient due to critical documents being inaccessible and the absence of evaluation criteria, significantly impacting transparency and fairness. While basic information is present and e-submission is supported, it requires substantial improvements in documentation and process definition.

Score Breakdown

Legal Compliance60/100

The tender lacks specified mandatory exclusion grounds, which is a significant legal compliance issue. The 'Competitive flexible procedure' is vaguely defined, and the missing reveal date hinders full timeline assessment. The failure to download the official PDF also prevents a comprehensive legal review.

Missing mandatory exclusion grounds
Vague 'Competitive flexible procedure' definition
Clarity65/100

While the service description and AI-extracted requirements are clear, the critical absence of specified evaluation criteria severely impacts the clarity for potential bidders. The inability to access the full tender document (PDF) further reduces overall clarity.

No evaluation criteria specified
Official PDF document failed to download
Completeness55/100

Basic information like title, reference, organization, value, and duration are present. However, the tender is incomplete due to the missing evaluation criteria, unspecified mandatory exclusion grounds, and the failure to download two critical documents (Official PDF, OCDS Record).

No evaluation criteria specified
No mandatory exclusion grounds specified
Fairness45/100

Fairness is significantly compromised by the lack of specified evaluation criteria, making the assessment process opaque. The inability to access the full tender documents (Official PDF, OCDS Record) creates an unequal playing field for potential bidders. Requirements do not appear tailored to a specific company.

No evaluation criteria specified
Critical tender documents (Official PDF, OCDS Record) failed to download
Practicality65/100

Electronic submission is indicated as supported, and key dates (contract start, duration) are provided. However, the practical execution for bidders is severely hampered by the failure to download essential tender documents, making it difficult to prepare a compliant bid.

Official PDF and OCDS Record documents failed to download
Data Consistency75/100

Most key fields are populated, and there are no disputes or suspensions. However, the 'Liable Person' field is empty, and specific codes for 'Type' and 'Procedure' are missing. There is a minor inconsistency in the submission deadline time/date between the basic info and AI-extracted submission requirements.

Empty 'Liable Person' field
Missing specific codes for 'Type' and 'Procedure'
Sustainability25/100

The tender does not include any explicit green procurement, social aspects, or innovation focus. It is also not EU funded, which often correlates with higher sustainability standards.

No green procurement criteria
No social criteria

Strengths

Clear description of services required
Estimated value and contract duration are specified
CPV code is appropriately assigned
Electronic tendering site usage is outlined for submission
No active disputes or suspensions

Concerns

Critical tender documents (Official PDF, OCDS Record) failed to download
Evaluation criteria are not specified
Mandatory exclusion grounds are not specified
Missing reveal date and some empty key fields (Liable Person, procedure codes)
Lack of sustainability, social, or innovation considerations

Recommendations

1. Ensure all tender documents are accessible and downloadable for all potential bidders.
2. Clearly define and publish the evaluation criteria and mandatory exclusion grounds.
3. Populate all key data fields, including the tender reveal date and specific procedure codes.

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C
Tender Quality Score
58/ 100 · Fair

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