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IWM/2526/GOV/3495: Supply and Delivery of Audio-Visual Hardware for IWM Duxford

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 09, 2026
Contract Details
Category
Open Procedure
Reference
005332-2026
Value
£108,720
Location
East Anglia, United Kingdom
Published
August 22, 2026
Organization
CPV Code
Project Timeline

Tender Published

January 21, 2026

Deadline for Questions

March 02, 2026

Submission Deadline

March 09, 2026

Contract Start Date

April 05, 2026

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Budget
£108,720
Duration
4 months
Location
East Anglia
Type
Open Procedure
62
Quality Score/100
Good

Original Tender Description

IWM is tendering for a supplier to provide AV hardware for the Digital Zone project at IWM Duxford. It is IWM’s intention to seek all the specified AV hardware from one supplier, however, if necessary, we are willing to consider joint bids from business partners or consortiums, provided one party acted as main contractor.

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Requirements & Qualifications

11 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (3)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS4
--Bids must be submitted via the Delta eSourcing portal.
--The submission deadline is 2026-03-09 at 12:00:00 UTC.
--Bidders must access the Delta eSourcing portal using Access Code G37958W724 for full tender documents and submission instructions.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are explicitly stated in the provided tender information summaries. Bidders should refer to the full tender documents on the Delta eSourcing portal for this information.
ELIGIBILITY REQUIREMENTS3
--Supplier must be capable of providing AV hardware.
--Consortiums or joint bids are permitted, provided one party acts as the main contractor.
--Small and Medium-sized Enterprises (SMEs) are encouraged to bid.
TECHNICAL CAPABILITY REQUIREMENTS2
--Supplier must be able to provide AV hardware for the Digital Zone project at IWM Duxford.
--Supplier must be able to provide all specified AV hardware as per the tender documents.
FINANCIAL REQUIREMENTS1
--No specific financial requirements (e.g., minimum turnover, financial stability) are explicitly stated in the provided tender information summaries. Bidders should refer to the full tender documents on the Delta eSourcing portal for this information.

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Documents

3 documents available with AI summaries

OCDS RecordDOC
005332-2026_ocds_record.json

Download failed - no summary available

OCDS Release PackageDOC
005332-2026_ocds_release.json

This OCDS Release Package provides standardized data about the Imperial War Museums' tender for AV hardware for the Digital Zone project at IWM Duxford, detailing the contracting authority and tender specifics.

Official PDF VersionPDF
005332-2026_official.pdf

Imperial War Museums is seeking a supplier for AV hardware for the Digital Zone project at IWM Duxford, with an estimated value of £90,600 and a tender submission deadline of 9 March 2026, encouraging bids from SMEs.

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62
Good

Tender Quality Score

This tender provides clear basic information and supports electronic submission, but critically lacks specified evaluation criteria, significantly impacting clarity, completeness, and fairness.

Score Breakdown

Legal Compliance70/100

The tender clearly defines the procedure type and CPV codes, and there are no reported disputes. However, the absence of a 'reveal date' makes it impossible to fully assess the reasonableness of the initial publication period, which is a compliance concern. Mandatory exclusion grounds are not explicitly detailed in the summary.

Missing tender reveal date
Mandatory exclusion grounds not explicitly detailed in summary
Clarity50/100

While the project description is clear, the tender critically lacks specified evaluation criteria, making it difficult for bidders to understand how their proposals will be assessed. Key financial requirements are also not explicitly detailed in the provided summary.

No evaluation criteria specified
Financial requirements not explicitly detailed in summary
Completeness55/100

Basic information, deadlines, value, duration, and location are well-provided. However, the tender is incomplete due to the absence of evaluation criteria and the lack of explicit detail for mandatory exclusion and financial requirements in the provided summaries. One document also failed to download.

No evaluation criteria specified
Mandatory exclusion and financial requirements not fully detailed in summaries
Fairness45/100

The tender promotes fairness through full document access, disclosed value, and e-procurement. However, the complete absence of evaluation criteria is a major flaw, rendering the process non-transparent and potentially subjective, severely undermining fairness.

No evaluation criteria specified, leading to lack of transparency
Practicality85/100

The tender is highly practical, supporting electronic submission via a dedicated portal with clear URLs and access codes. Key dates like contract start and duration are clearly specified, facilitating bidder planning.

Data Consistency90/100

Data consistency is strong, with logical dates and no reported disputes. Minor inconsistencies include empty 'Liable Person' and missing procedure codes, along with a slight discrepancy between EUR and GBP estimated values.

Missing 'Liable Person' and procedure codes
Slight discrepancy in estimated value (EUR vs GBP)
Sustainability30/100

The tender shows minimal focus on sustainability. While encouraging SMEs can have social benefits, there are no explicit green procurement, broader social criteria, or innovation focus mentioned.

No explicit green procurement criteria
No explicit social criteria (beyond SME encouragement)

Strengths

Clear project description and basic information
Electronic submission supported via dedicated portal
Value disclosed and full document access provided
Procedure type and CPV codes clearly defined
Dates and contract duration are logical and consistent

Concerns

Critical absence of evaluation criteria
Missing tender reveal date
Mandatory exclusion and financial requirements not fully detailed in summaries
Minimal focus on sustainability aspects
One tender document failed to download

Recommendations

1. Immediately publish detailed evaluation criteria to ensure transparency and fairness.
2. Provide comprehensive details for mandatory exclusion grounds and financial requirements within the tender summary or main description.
3. Include specific green, social, and innovation criteria to enhance sustainability aspects of the procurement.

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