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Tenders

Estate Management

Open
Deadline
259 days left
December 11, 2026
Contract Details
Category
Restricted Procedure
Reference
010960-2026
Value
£1,320,000
Location
United Kingdom
Published
March 19, 2026
CPV Code
Project Timeline

Tender Published

February 06, 2026

Deadline for Questions

December 04, 2026

Submission Deadline

December 11, 2026

Contract Start Date

December 11, 2026

Budget
£1,320,000
Duration
37 months
Location
United Kingdom
Type
Restricted Procedure
46
Quality Score/100
Fair

Original Tender Description

This procurement is being run by First Rail Holdings on behalf of First Trenitalia West Coast Rail. To drive and deliver higher rental income return through: increasing the rent roll customer service improvements through capital and tenant investment The estate comprises of 16 directly managed stations and encompasses all property within the leases. This includes station buildings, car parks, and other land and property. The properties provide a broad mix of retail, office, residential, community, and other commercial tenancies held on a mixture of leases and licences. The management of station car parking and commercial advertising is not included as part of this procurement strategy. The new contract will be for an initial 3-year term with an option to extend for a further year. The estate is currently generating a rental income of approximately £4.7m. It is estimated that a new contract value will be in the region of £1,100,000 for a full 4-year term. Please note that TUPE applies to this procurement. The successful Supplier will be required to enter an Umbrella Direct Agreement (UDA) with the Secretary of State.

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Requirements & Qualifications

14 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (3)
Technical (7)
Financial (1)
SUBMISSION REQUIREMENTS2
--Submission of bid by the deadline: 2026-12-11T00:00:00+00:00.
--Participation in a Restricted procurement process, adhering to its specific stages and submission formats (details not provided in the summary).
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are explicitly stated in the provided tender information.
ELIGIBILITY REQUIREMENTS3
--Willingness and legal capacity to enter into an Umbrella Direct Agreement (UDA) with the Secretary of State.
--Commitment to an initial contract term of 3 years, with an option to extend for a further year.
--Ability to comply with TUPE (Transfer of Undertakings (Protection of Employment)) regulations regarding staff transfers.
TECHNICAL CAPABILITY REQUIREMENTS7
--Demonstrated ability to drive and deliver higher rental income return.
--Proven capability in increasing the rent roll of a property estate.
--Experience in implementing customer service improvements through capital and tenant investment.
FINANCIAL REQUIREMENTS1
--No specific financial requirements (e.g., minimum turnover, financial stability ratios) are explicitly stated in the provided tender information.

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Documents

4 documents available with AI summaries

OCDS RecordDOC
010960-2026_ocds_record.json

This restricted tender seeks a supplier to manage 16 railway stations' property estate for First Trenitalia West Coast Rail, focusing on increasing rental income and improving customer service, with TUPE applying and an Umbrella Direct Agreement required.

OCDS Release PackageDOC
010960-2026_ocds_release.json

This tender seeks a supplier to manage 16 railway stations for First Trenitalia West Coast Rail Limited, focusing on increasing rental income and improving customer service over a 3-4 year term, with an estimated value of £1.1M and TUPE applying.

Official PDF VersionPDF
010960-2026_official.pdf

This tender seeks an estate management provider for 16 First Trenitalia West Coast Rail stations to increase rental income and enhance customer service, with an estimated 4-year contract value of £1.1 million, requiring an Umbrella Direct Agreement and subject to TUPE.

Tender NoticeHTM
010960-2026.html

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46
Fair

Tender Quality Score

This tender presents a moderate quality assessment, featuring a clear description of the scope but suffering from significant deficiencies in legal compliance, completeness, and data consistency, which could hinder fair competition and efficient execution.

Score Breakdown

Legal Compliance40/100

Legal compliance is significantly hampered by an incorrect CPV code ('Retail trade services' for estate management), the explicit absence of mandatory exclusion grounds and financial requirements, and the lack of specified evaluation criteria. The missing reveal date also impacts transparency regarding the full tender period.

Incorrect CPV code assigned (55900000 for estate management)
No specific mandatory exclusion grounds explicitly stated
Clarity60/100

While the description of the estate, scope, and key requirements (TUPE, UDA) is clear, the complete absence of evaluation criteria and detailed performance conditions beyond general objectives significantly reduces the overall clarity of the tender process for potential bidders.

No evaluation criteria specified
Performance conditions not clearly detailed beyond general objectives
Completeness55/100

The tender lacks critical information, including the failure to download the 'Tender Notice' document, the absence of mandatory exclusion grounds, financial requirements, and comprehensive evaluation criteria. Inconsistencies in contract duration and estimated value also detract from its completeness.

Failed to download 'Tender Notice' document
Missing mandatory exclusion grounds
Fairness50/100

Fairness is compromised by the explicit absence of evaluation criteria, which are crucial for transparent and objective assessment. The lack of electronic submission and the failed download of a key document also create barriers to equal access and participation.

No evaluation criteria specified
No electronic submission option
Practicality45/100

Practicality is severely impacted by the absence of electronic submission, which is a standard in modern procurement. The contract start date being identical to the submission deadline is highly illogical and impractical, suggesting a significant data error. The failed document download also poses a practical hurdle.

No electronic submission supported
Contract start date is identical to submission deadline (highly impractical)
Data Consistency30/100

The tender exhibits significant data inconsistencies, including the contract duration (37 months vs. 3+1 year term), estimated value (EUR vs. GBP and slight numerical difference), and the illogical contract start date matching the submission deadline. Several key fields like 'Liable Person' and procedure codes are also empty.

Inconsistent contract duration (37 months vs. 3/4 years)
Inconsistent estimated value (EUR vs. GBP, different amounts)
Sustainability20/100

The tender explicitly lacks any focus on green procurement, social criteria (beyond the mandatory TUPE application), or innovation. This indicates a very low emphasis on sustainability aspects in the procurement process.

Not green procurement
No explicit social criteria (beyond mandatory TUPE)

Strengths

Clear description of the estate and scope of services
Estimated value is disclosed and not classified
Long submission period provides ample time for preparation
TUPE and Umbrella Direct Agreement (UDA) requirements are clearly stated
Basic information (title, reference, organization) is present

Concerns

Incorrect CPV code assigned for estate management services
Missing critical information: evaluation criteria, mandatory exclusion grounds, financial requirements
Illogical contract start date (same as submission deadline)
Lack of electronic submission option
Significant data inconsistencies (duration, value, dates)

Recommendations

1. Correct the CPV code to accurately reflect estate management services (e.g., within 70000000 range).
2. Publish comprehensive evaluation criteria, mandatory exclusion grounds, and financial requirements to ensure transparency and legal compliance.
3. Rectify all data inconsistencies, especially the contract start date and duration, to provide accurate and logical information.

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