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Tenders

Sports Operations Administration System

Open
Deadline
14 days left
April 10, 2026
Contract Details
Category
Open Procedure
Reference
023042-2026
Value
£270,000
Location
Wales, United Kingdom
Published
March 20, 2026
Organization
CPV Code
Project Timeline

Tender Published

March 13, 2026

Deadline for Questions

April 03, 2026

Submission Deadline

April 10, 2026

Contract Start Date

April 29, 2026

Budget
£270,000
Duration
61 months
Location
Wales
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Historically, Welsh sport partners have relied on disparate systems for operations and communications, leading to inefficiencies. User research identified unmet needs, particularly for National Governing Bodies, including a robust calendar, secure document distribution, direct communication channels, targeted notifications, centralized travel management, configurable administrative controls, scheduling capabilities, and athlete attendance tracking. Sport Wales seeks a digital platform that consolidates core operational functions into a cohesive system, integrating with Teamworks AMS via API and offering open API for third-party integrations. The system will support operational management for Welsh sport partners, providing a unified solution for calendars, task lists, athlete administration, communication, file management, and travel information.

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Requirements & Qualifications

16 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (1)
Technical (10)
Financial (2)
SUBMISSION REQUIREMENTS2
--Proposals are invited from vendors.
--The deadline for submission is 2026-04-10T12:00:00+01:00.
MANDATORY EXCLUSION GROUNDS1
--Vendors must not be subject to any mandatory exclusion grounds.
ELIGIBILITY REQUIREMENTS1
--Vendors must have the experience, expertise, resources, and capabilities required to successfully deliver a commercially available Sport Operations Administration Digital System.
TECHNICAL CAPABILITY REQUIREMENTS10
--A robust, intuitive calendar and scheduling capability.
--Secure distribution of documents and files to carers, athletes, and coaches in multiple media formats.
--Simple, direct communication channels for carers, athletes, and coaches.
FINANCIAL REQUIREMENTS2
--The estimated value of the tender is 270,000.0 EUR.
--The duration of the contract is 61 months.

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75
Good

Tender Quality Score

This tender for a Sports Operations Administration System is generally well-structured, with clear technical requirements and a reasonable estimated value. However, it lacks explicit evaluation criteria and details on the submission process, impacting overall practicality and legal compliance.

Score Breakdown

Legal Compliance75/100

The tender adheres to open procedure and provides a CPV code. Deadlines are present, though the submission deadline might be considered tight given the complexity. The absence of specified evaluation criteria is a notable omission that could affect legal compliance regarding transparency. No disputes or suspensions are indicated.

Missing evaluation criteria
Clarity80/100

The description of the problem and the required functionalities is clear and detailed, outlining specific user needs and desired system integrations. The technical requirements are well-defined, providing a good understanding of the expected solution.

Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. However, the lack of available tender documents with content and the absence of specified evaluation criteria detract from completeness.

No document content available
Missing evaluation criteria
Fairness85/100

The tender appears fair, with a disclosed value and objective technical requirements. The open procedure and the focus on commercially available systems suggest a competitive process. There are no obvious signs of tailoring requirements to specific companies.

Practicality65/100

The tender specifies an e-submission deadline and contract start date. However, the lack of explicit information regarding the e-submission platform and the absence of any mention of financing details or a clear contract start date (beyond the stated contract start) reduce practicality.

No e-submission platform specified
Missing financing information
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and contract duration are populated. Dates are logical, and there are no indications of suspension or disputes. The CPV code is provided.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, innovation, or EU funding, which are common elements in modern tenders. This suggests a lack of focus on these important areas.

Not green procurement
No social criteria

Strengths

Clear and detailed technical requirements
Well-defined problem statement
Disclosed estimated value and contract duration
Open procedure

Concerns

Missing evaluation criteria
No document content available
Unclear e-submission process
Lack of sustainability considerations

Recommendations

1. Specify evaluation criteria and methodology.
2. Provide access to tender documents with detailed content.
3. Clarify the e-submission platform and process.

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