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Provision of SMS sending service for the unified risk analysis and management information system to support children's development needs

Tender Overview

ORGANIZATION

Valsts kanceleja

LOCATION

Latvia, Latvia

VALUE

€41,999

DEADLINE

February 02, 2026 at 10:00

CATEGORY

Other

CPV CODE

64212100

REFERENCE

160704

Project Timeline

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Contact Information

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Original Tender Description

Provision of SMS sending service for the unified risk analysis and management information system to support children's development needs
⚠️

MANDATORY EXCLUSION GROUNDS

  • Not involve citizens from the Russian Federation, the Republic of Belarus, or any state recognized as supporting terrorism in the provision of the SMS sending service, as per the affirmation form P4.
  • Comply with specific exclusion criteria detailed in the "Iepirkuma priekšmeta prasības, 1.versija" document.
✓

ELIGIBILITY REQUIREMENTS

  • Submit a bidder's application (P2) declaring understanding and agreement with tender conditions, eligibility, and compliance with various regulations.
  • Provide consent for background checks by the Constitutional Protection Bureau (SAB) for personnel involved in service execution (P10).
  • Provide consent for cybersecurity checks by the Constitutional Protection Bureau (SAB) for involved specialists (P11).
  • Provide consent for State Security Service (VDD) checks for individuals involved in critical infrastructure objects related to the tender (P12).
  • If bidding as a supplier association, provide information about all participants using form P8.
  • If relying on subcontractors or third parties, ensure they provide a certification form (P7.1) confirming commitment, tasks, resources, and adherence to security regulations.
  • Meet specific selection criteria detailed in the "Iepirkuma priekšmeta prasības, 1.versija" document.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Submit a technical proposal that adheres to the technical specification for the SMS sending service (P1).
  • Confirm relevant experience for the SMS sending service using form P3 and attach supporting documents.
  • If relying on subcontractors or third parties for technical capabilities, ensure they provide a certification form (P7.1).
💰

FINANCIAL REQUIREMENTS

  • Declare net turnover for specified financial years, fulfilling sub-point 3.5 of the tender regulations, using affirmation form P5.
  • Submit a financial offer using the provided template (P6) that does not exceed the maximum contract sum of EUR 41,999.00 (excluding VAT).
  • Detail cost inclusions and ensure price stability as per the financial offer template (P6).
📋

SUBMISSION REQUIREMENTS

  • Submit the bidder's application for participation (P2).
  • Submit the technical proposal using the provided template (P1).
  • Submit the experience confirmation form (P3) with attached supporting documents.
  • Submit the affirmation regarding non-involvement of citizens from specific countries (P4).
  • Submit the affirmation form for financial indicators (net turnover) (P5).
  • Submit the financial offer using the provided template (P6).
  • Submit the form for personnel information and consent for SAB background checks and data processing (P10).
  • Submit the consent form for cybersecurity checks by SAB for involved specialists (P11).
  • Submit the consent form for VDD checks for individuals involved in critical infrastructure (P12).
  • If applicable, submit information about all subcontractors whose work volume exceeds or equals EUR 10,000.00 (without VAT) or whose capabilities are relied upon (P7).
  • If applicable, submit certification forms for subcontractors/specialists/third parties (P7.1).
  • If applicable, submit information about participants within a supplier association (P8).
  • All required documents must be submitted by the deadline: 2026-02-02T10:00:00.

Requirements Preview

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PDF
Iepirkuma priekšmeta prasības, 1.versija
technical_specIepirkuma priekšmeta prasības, 1.versija...96.6 KB
Summary:
This document contains the procurement requirements for providing SMS sending services, detailing exclusion and selection criteria, mandatory technical and financial proposal components, and evaluation criteria based on the lowest price.
ZIP
Nolikums
tender_noticeNolikums.zip179.8 KB
Summary:
This document contains the public procurement regulations for providing an SMS sending service for a unified risk analysis and management information system supporting child development needs, outlining general information, funding, contract terms, and bidder requirements.
ZIP
P10_SAB_piekrišana un iesniedzamie speciālisti
form_templateP10_SAB_piekrišana un iesniedzamie speci...35.9 KB
Summary:
This document contains a form for bidders to provide information on personnel involved in the service execution and to grant consent for a background check by the Constitutional Protection Bureau (SAB) and personal data processing for that purpose.
ZIP
P11_Apliecinājums par piekrišanu kiberdrošības pārbaudes veikšanai un datu apstr...
form_templateP11_Apliecinājums par piekrišanu kiberdr...34.8 KB
Summary:
This document contains a consent form for a specialist involved in a procurement to undergo a cybersecurity check by the Constitution Protection Bureau and for their personal data to be processed for critical infrastructure security purposes.
ZIP
P12_Apliecinājums par piekrišanu VDD pārbaudei un personu datu apstrādei (veidla...
form_templateP12_Apliecinājums par piekrišanu VDD pār...37.2 KB
Summary:
This document contains a form for bidders or subcontractors to provide consent for State Security Service (VDD) checks and personal data processing for individuals involved in critical infrastructure objects related to the tender.
ZIP
P1_SMS_Tehniskā specifikācija
form_templateP1_SMS_Tehniskā specifikācija.zip31.6 KB
Summary:
This document contains the technical specification for a tender concerning the provision of an SMS sending service for a unified risk analysis and management information system, also serving as the technical proposal template for bidders.
ZIP
P2_SMS_Pieteikums iepirkumam
form_templateP2_SMS_Pieteikums iepirkumam.zip33.4 KB
Summary:
This document contains a bidder's application for participation in a procurement, including declarations of understanding and agreement with tender conditions, eligibility, compliance with various regulations, and consent for data processing.
ZIP
P3_SMS_Apliecinājums pieredze
form_templateP3_SMS_Apliecinājums pieredze.zip23.5 KB
Summary:
This document contains a form for bidders to confirm their experience for the tender 'Provision of SMS sending service for the unified risk analysis and management information system to support children's development needs', requiring them to attach supporting documents.
ZIP
P4_SMS_Apliecinājums_valstis
form_templateP4_SMS_Apliecinājums_valstis.zip22.3 KB
Summary:
This document contains an affirmation by the tenderer that they will not involve citizens from the Russian Federation, the Republic of Belarus, or any state recognized as supporting terrorism in the provision of the SMS sending service.
ZIP
P5_Apliecinajums par FIN rādītājiem
form_templateP5_Apliecinajums par FIN rādītājiem.zip23.7 KB
Summary:
This document contains an affirmation form for bidders to declare their net turnover for specified financial years, fulfilling the requirements of sub-point 3.5 of the tender regulations.
ZIP
P6_Finanšu piedāvājums
financialP6_Finanšu piedāvājums.zip26.9 KB
Summary:
This document contains a financial offer template for an SMS sending service, outlining how to calculate the price, specifying a maximum contract sum of EUR 41,999.00 (excluding VAT), and detailing cost inclusions and price stability requirements.
ZIP
P7.1_SMS_Apakšuzņ_speciālista_apliecinājums
form_templateP7.1_SMS_Apakšuzņ_speciālista_apliecināj...26.3 KB
Summary:
This document contains a certification form for a subcontractor, specialist, or third party whose capabilities a bidder relies upon, confirming their commitment to participate in the project, perform specific tasks, provide resources, and adhere to security regulations if the bidder wins the tender.
ZIP
P7_SMS_Apakšuzņēmēji
form_templateP7_SMS_Apakšuzņēmēji.zip26.6 KB
Summary:
This document contains Appendix 7 for procurement ID Nr. MK VK 2025/020, requesting information about all subcontractors whose work volume exceeds or equals 10,000.00 EUR without VAT, or whose capabilities the tenderer relies upon, regardless of service value.
ZIP
P8_Personu_apvienibas_biedri_info
form_templateP8_Personu_apvienibas_biedri_info.zip27.2 KB
Summary:
This document contains an annex for a procurement (ID MK VK 2025/020) titled 'Provision of SMS sending service for the unified risk analysis and management information system for supporting children's development needs,' requesting information about the participants within a supplier association.
ZIP
P9_SMS_Ligums
contract_draftP9_SMS_Ligums.zip58.7 KB
Summary:
This document contains a draft service agreement for the provision of SMS sending services to support a unified risk analysis and management information system for children's development needs, outlining the terms, scope, duration, and financial conditions between the State Chancellery and the future service provider.
HTM
Main tender page
tender_noticeindex.html
Summary:
This document contains a procurement notice providing basic data for tender MK VK 2025/020, concerning SMS sending services for a unified risk analysis and management information system to support child development needs, announced by Valsts kanceleja.

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76
Good

Tender Quality Score

This tender for SMS sending services is generally well-structured and comprehensive, with clear requirements and forms, but raises concerns regarding potential document access limitations and a lack of explicit sustainability criteria.

Score Breakdown

Legal Compliance75/100

The tender appears legally compliant, clearly defining the procedure, assigning appropriate CPV codes, and incorporating necessary security checks (SAB, VDD) and exclusion grounds relevant to national security and EU funding. Deadlines are reasonable.

•The automated flag 'Restricted document access' could indicate a legal compliance issue if bidders cannot access all mandatory documents.
Clarity80/100

The tender is largely clear, with a well-defined description, detailed AI-extracted requirements linked to specific forms, and performance conditions outlined in the draft contract. Evaluation criteria (lowest price) are specified in a supporting document.

•Evaluation criteria are stated in a supporting document rather than prominently in the main notice, which could be clearer.
Completeness90/100

The tender is highly complete, providing all basic information, financial details, timeline, classification, and a comprehensive set of 16 documents, including all required forms and a draft contract.

Fairness75/100

Fairness is moderately good. The value is disclosed, deadlines are reasonable, and evaluation criteria (lowest price) are objective. However, the stringent security clearance requirements (SAB, VDD) and exclusion of specific nationalities, while likely justified for the sensitive nature of the service, could significantly limit competition. The 'Restricted document access' flag is a major concern if true.

•Stringent security clearance requirements may limit the pool of eligible bidders.
•The automated flag 'Restricted document access' is a significant concern for equal access and fairness.
Practicality65/100

The tender lists 'E-Procurement' as a characteristic, which is practical, and specifies contract duration and financing. However, an automated check contradicts the e-procurement status, and a direct document URL is not explicitly provided in the basic information.

•Contradiction between 'E-Procurement' characteristic and 'No e-submission' automated flag.
•Lack of an explicit document URL in the basic information.
Data Consistency85/100

Most key fields are populated, and dates are logical. There are no reported disputes or suspensions. Minor inconsistencies exist between automated checks and document summaries.

•Contradictions between automated check results (e.g., 'Missing evaluation criteria', 'No e-submission') and information found in document summaries.
Sustainability40/100

Despite being EU funded, the tender does not explicitly incorporate green procurement, social aspects, or innovation focus, representing a missed opportunity for broader sustainability goals.

•Absence of explicit green procurement criteria.
•Lack of social aspects or innovation focus.

Strengths

Comprehensive documentation with 16 detailed documents and forms.
Clear and detailed AI-extracted requirements linked to specific forms.
Transparent financial information and objective evaluation criteria (lowest price).
EU funded, indicating adherence to broader EU procurement standards.
Robust security requirements for a sensitive service.

Concerns

Potential 'Restricted document access' as flagged by automated checks.
Stringent security clearance requirements may limit bidder participation.
Contradiction regarding e-submission functionality.
Lack of explicit sustainability (green, social, innovation) criteria.
Evaluation criteria not prominently displayed in main tender overview.

Recommendations

1. Ensure all tender documents are fully and easily accessible to all potential bidders.
2. Clarify and confirm the functionality of electronic submission for bids.
3. Integrate explicit sustainability criteria (environmental, social, innovation) into future tenders, especially those that are EU funded.

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Tender Quality Score
76/ 100 · Good
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