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Tenders

ESPH De La Warr Pavilion - Main Contractor (ESPH766)

Open
Deadline
208 days left
October 21, 2026
Contract Details
Category
Restricted Procedure
Reference
027408-2026
Value
£16,560,000
Location
Surrey, East and West Sussex, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 25, 2026

Deadline for Questions

October 14, 2026

Submission Deadline

October 21, 2026

Contract Start Date

October 21, 2026

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Budget
£16,560,000
Duration
17 months
Location
Surrey, East and West Sussex
Type
Restricted Procedure
75
Quality Score/100
Good

Original Tender Description

Rother District Council are seeking to appoint a suitable qualified and experienced Main Contractor to deliver auditorium and foyer works at the iconic and Grade I listed De La Warr Pavilion. This is located at the De La Warr Pavilion building, Marina, Bexhill-on-Sea, TN40 1DP. This contract intends to undertake a comprehensive set of refurbishment activities to renovate the original auditorium, redesign the foyer spaces and improve visitor accessibility. The general scope of works shall comprise the following: • Internal strip out including fixtures, finishes and services • Localised enabling/ demolition works • Varying levels of structural repair/ structural intervention (internally and externally) • Minor drainage/ substructure adaptations • Limited areas of roof level scope (repairs generally) • Replacement of external glazing (some being done early as Client Direct) • External façade repairs and upgrades (render repair, decoration, new doors etc) • Limited areas of new/ adjusted internal partitions • Mix of new internal doors and refurbished existing doors • New WCs fit out • New finishes or repaired existing finishes throughout (walls, floors, and ceilings) • FF&E • Specialist Installations – Theatre/ Event (Stage & Auditorium) • MEP services – replacement and adjustment throughout • External works scope – limited to north entrance access/ car park area for Phase 1 • Discrete elements of CDP responsibility • Temporary works, scaffolding and weather protection requirements The Pavilion building is going to remain live and operational in a limited capacity, the contractor is only taking possession and working on certain areas of the existing building for this contract phase. A planned procurement notice has not been completed as the contracting authority does not wish to reduce the timescales of this tender.

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Requirements & Qualifications

27 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (23)
Financial (1)
SUBMISSION REQUIREMENTS1
--No specific submission requirements are detailed in the provided text.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS1
--Must be a suitable qualified and experienced Main Contractor.
TECHNICAL CAPABILITY REQUIREMENTS23
--Experience in theatre construction work (CPV: 45212322).
--Experience in comprehensive refurbishment activities.
--Experience in renovating auditoriums.
FINANCIAL REQUIREMENTS1
--Value of the contract is 16,560,000 EUR.

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Documents

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75
Good

Tender Quality Score

This tender for the De La Warr Pavilion refurbishment is generally well-structured with a clear scope of works and a substantial estimated value. However, it lacks explicit evaluation criteria and details on submission procedures, impacting overall transparency and accessibility.

Score Breakdown

Legal Compliance75/100

The tender adheres to basic legal requirements by providing a reference number, organization, CPV code, and a clear procedure type. The estimated value and contract duration are specified. The primary concern is the absence of a reveal date for the planned procurement notice, which is unusual and could indicate a deviation from standard timelines. The deadline, while provided, is noted as potentially short in the general checks.

Missing reveal date for planned procurement notice.
Clarity80/100

The description of works is detailed and comprehensive, providing a good understanding of the project's scope, including specific refurbishment activities and the context of working within a live building. The AI-extracted requirements further break down the technical expectations. However, the lack of specified evaluation criteria leaves potential bidders uncertain about how their submissions will be assessed.

No evaluation criteria specified.
Completeness70/100

Most essential information is present, including the title, reference, organization, estimated value, contract duration, and a detailed scope of works. The AI-extracted requirements also highlight the necessary qualifications. The main deficiency is the lack of accessible content for the attached tender documents, hindering a full assessment of completeness.

No document content available for attached tender documents.
Fairness85/100

The tender is characterized by a competitive flexible procedure and a disclosed estimated value, which promotes fairness. The requirements are generally objective and based on experience and technical capability. The absence of specific company tailoring is positive. However, the lack of explicit evaluation criteria and the potential for a short deadline could be perceived as less fair to some bidders.

Practicality65/100

The tender specifies a contract start date and duration. However, the absence of information regarding e-submission procedures and financing details limits its practicality for potential bidders. The availability of documents is also hampered by the lack of content.

No e-submission specified.
No financing information provided.
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated logically. There are no reported disputes or suspensions. The contract start date aligns with the submission deadline, which is a common practice but could be tighter for practical reasons.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, innovation focus, or EU funding. This indicates a lack of emphasis on sustainability criteria within the procurement process.

Not green procurement.
No social criteria.

Strengths

Detailed and comprehensive scope of works.
Clear identification of organization and reference number.
Substantial estimated contract value disclosed.
Competitive flexible procedure indicated.

Concerns

Lack of specified evaluation criteria.
No content available for tender documents.
Absence of e-submission details.
No explicit sustainability considerations.

Recommendations

1. Provide clear and detailed evaluation criteria to ensure transparency.
2. Make the content of all tender documents fully accessible.
3. Specify the e-submission process and any associated platforms.

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