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Tenders

Reconstruction of Vaivara Station Building II

Open
Deadline
28 days left
April 24, 2026
Contract Details
Category
Construction
Reference
307656
Value
€1,210,000
Location
Estonia
Published
March 24, 2026
Organization
CPV Code
Evaluation Criteria
Bid cost100%
Project Timeline

Tender Published

March 24, 2026

Deadline for Questions

April 17, 2026

Submission Deadline

April 24, 2026

Tender Opening

April 24, 2026

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Budget
€1,210,000
Duration
Not specified
Location
Estonia
Type
Construction
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€524,963
Avg. Bids
4.7
Competition
Medium
SME Winners
94%
5,932 tenders analyzed

Original Tender Description

The purpose of the procurement is to carry out the design of the reconstruction of the Vaivara station building to the extent of a working project, in accordance with the given spatial program, including the design of special parts (ventilation, heating, electricity supply, low-voltage systems, water supply and sewerage) and obtaining a building permit. The subject of the procurement is described in more detail in Annex 1 of the Tender Documents. The period for carrying out the works is 430 days.
Green ProcurementElectronic Submission

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Requirements & Qualifications

29 requirements across 5 categories

Submission (19)
Mandatory (1)
Compliance (4)
Technical (2)
Financial (3)
SUBMISSION REQUIREMENTS19
--Submit an application for participation in the tender.
--Submit the cost of the bid.
--Confirm compliance with legally sourced timber.
MANDATORY EXCLUSION GROUNDS1
--The bidder must confirm that they have no grounds for exclusion from the procurement procedure, by submitting the relevant confirmations on HD Annex 5 form.
ELIGIBILITY REQUIREMENTS4
--Bidders must submit an application for participation in the tender.
--Bidders must confirm compliance with legally sourced timber.
--Bidders must confirm compliance with REACH candidate substances.
TECHNICAL CAPABILITY REQUIREMENTS2
--The contractor must follow the technical specification, which includes projects, studies, and technical conditions, to reconstruct the Vaivara station building in accordance with applicable legislation and standards.
--The document describes the standard solution for CCS cable penetrations, which is necessary to fulfill the technical specifications of the Vaivara station building reconstruction works.
FINANCIAL REQUIREMENTS3
--The tender value is 1210000.0 EUR.
--The bid must include a submission of the cost of the bid.
--The submission of the cost of the bid requires a detailed breakdown of construction costs for design and external works.

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Documents

15 documents available with AI summaries

Alltöövõtjate kontrollimise tingimused lepingu täitmise etapisPDF
307656_alltoovotjate_kontrollimise_tingimused... -- 39.4 KB

The contracting authority will check subcontractors' backgrounds regarding corruption and terrorism offenses during the contract execution phase.

VastavustingimusedPDF
307656_vastavustingimused.pdf -- 10.0 KB

Bidders must submit an application for participation, a bid cost statement, and confirm compliance with legally sourced timber and REACH candidate substances.

HD Lisa 2 – Hankes osalemise avaldusDOC
HD Lisa 2 Hankes osalemise avaldus.docx -- 32.0 KB

This document is an application to participate in the tender, where the bidder confirms agreement with the terms and provides their details.

HD Lisa 5 – KinnitusedDOC
HD Lisa 5 Kinnitused.docx -- 33.5 KB

The bidder must confirm the absence of statutory exclusion grounds and compliance with qualification requirements set forth in the tender documents, including providing data on their turnover and past contracts.

HD Lisa 7 – Pakkumuse maksumuse esildisXLS
HD Lisa 7 - Pakkumuse maksumuse esildis.xlsx -- 38.1 KB

This document is a bid cost submission form requiring a detailed breakdown of construction costs for design and external works.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307656_hindamiskriteeriumid.pdf -- 2.9 KB

In the tender "Vaivara station building reconstruction II", bids are evaluated solely on cost, with the lowest price receiving the maximum score.

Kõrvaldamise alused ja kvalifitseerimistingimusedPDF
307656_korvaldamise_alused_ja_kvalifitseerimi... -- 11.7 KB

The bidder must confirm the absence of grounds for exclusion from the tender procedure by submitting corresponding confirmations on form HD Annex 5.

HD Lisa 1.6 - CCS kaablite läbiviikude tüüplahendusPDF
HD Lisa 16 - CCS kaablite läbiviikude tüüplah... -- 1.4 MB

This document outlines the standard solution for CCS cable penetrations, essential for meeting the technical specifications of the Vaivara station building reconstruction project.

HD Lisa 1 - Tehniline kirjeldusDOC
HD Lisa 1 - Tehniline kirjeldus.docx -- 127.0 KB

The contractor must adhere to the technical specification, which includes projects, studies, and technical conditions, to reconstruct the Vaivara station building in accordance with applicable laws and standards.

HD Lisa 3 - Pakkujat esindava isiku volikiriDOC
HD Lisa 3 Pakkujat esindava isiku volikiri.do... -- 26.0 KB

This power of attorney authorizes a physical person to perform all actions in the tender procedure on behalf of the bidder, including submitting the bid and signing the contract.

HD Lisa 4 – Ühispakkujate volikiriDOC
HD Lisa 4 Ühispakkujate volikiri.docx -- 26.4 KB

This document is a joint bidder authorization letter, confirming that the listed individuals will jointly submit a bid and authorizing them to act on behalf of the joint bidders.

HD Lisa 5.1 – Teise ettevõtja kinnitusedDOC
HD Lisa 51 Teise ettevõtja kinnitused.docx -- 28.1 KB

This document is a confirmation from a third-party contractor/subcontractor, attesting to their compliance with exclusion grounds and qualification requirements for the bidder to utilize them in contract execution.

HD Lisa 6.1 Projekteerimise_ehituse_töövõtulepingu_üldtingimusedPDF
HD Lisa 61 Projekteerimise_ehituse_töövõtulep... -- 242.8 KB

This document outlines the general terms and conditions for AS Eesti Raudtee's design-build contracts, defining terms such as subcontractor, construction site, construction project, stages, unforeseen conditions, and warranty period.

HD Lisa 6 – Hankelepingu eritingimusedDOC
HD Lisa 6 - Hankelepingu eritingimused.docx -- 42.6 KB

This document outlines the special conditions of the tender contract for the Vaivara station building reconstruction II project, defining the contracting parties, object, deadlines, and payment terms.

Pakkumuse kutse dokumentDOC
_LH_Pakkumuse kutse dokument.docx -- 47.9 KB

This tender invitation calls for bids for the design work of the Vaivara station building reconstruction, with deadlines and conditions specified in the tender notice and other base documents.

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75
Good

Tender Quality Score

This tender for the reconstruction of Vaivara station building is generally well-structured with clear requirements and a reasonable process, though some documentation formats hinder full AI analysis and sustainability aspects are minimally addressed.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard legal requirements, including a clear procedure, proper CPV code, and a reasonable submission deadline. No disputes are indicated. The financing condition is linked to specific annexes, which is acceptable.

Clarity80/100

The description of the project is clear, and the requirements are documented in various annexes. Evaluation criteria are mentioned as 'relative_weighting', which is standard. Conditions for participation and submission are outlined.

Completeness70/100

Most basic information is present, including estimated value, duration, and tender validity. However, several crucial technical specification documents are in unsupported file formats (.zip, .png), limiting a full assessment of completeness. The financing condition is linked to annexes, which is acceptable but could be more directly stated.

Unsupported file formats for key technical documents (HD Lisas 1.1, 1.2, 1.3, 1.5, 1.7).
Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines appear reasonable, and criteria are objective (price-based evaluation). E-procurement is specified. The allowance for negotiations, while potentially beneficial for clarification, needs careful management to ensure equal treatment, which the tender states will be provided.

Practicality65/100

E-submission and e-procurement are specified. The contract start date is not explicitly mentioned, but the duration is provided. Financing information is linked to annexes. The duration is given in days, which is practical.

Contract start date not explicitly stated.
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no indications of suspension or disputes. Dates are logically sequenced.

Sustainability50/100

The tender mentions 'Green Procurement', 'Innovation Focus', and 'Social Criteria' as characteristics. However, the specific details or weighting of these aspects are not clearly elaborated in the provided summary, suggesting a moderate rather than strong emphasis.

Limited detail on specific sustainability objectives and their weighting.

Strengths

Clear procedural steps and documentation structure.
Explicit mention of e-procurement and e-submission.
Reasonable deadlines and disclosed value.
Inclusion of sustainability characteristics (though detail is limited).

Concerns

Several critical technical documents are in unsupported file formats for AI analysis.
Contract start date is not explicitly stated.
Limited detail on the implementation of sustainability criteria.

Recommendations

1. Ensure all tender documents are provided in accessible formats for comprehensive review.
2. Clarify the contract start date within the tender notice.
3. Provide more specific details on how sustainability criteria will be evaluated and implemented.

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