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Tenders

Tapa family village renovation works

Open
Deadline
4 days left
April 08, 2026
Contract Details
Category
Construction
Reference
307417
Value
€70,000
Location
Estonia
Published
March 16, 2026
Organization
CPV Code
Evaluation Criteria
Total cost of the bid100%
Project Timeline

Tender Published

March 16, 2026

Deadline for Questions

April 01, 2026

Submission Deadline

April 08, 2026

Tender Opening

April 08, 2026

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Budget
€70,000
Duration
4 months
Location
Estonia
Type
Construction
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€524,963
Avg. Bids
4.7
Competition
Medium
SME Winners
94%
5,932 tenders analyzed

Original Tender Description

The purpose of the procurement is to find a contractor for the renovation works of the Tapa family village (Loode 12, Tapa).
Electronic Submission

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Win Strategy

AI-powered analysis of this tender's requirements, opportunities, and challenges. Get strategic insights to maximize your win probability.

65%
Estimated Win ProbabilityModerate Fit

This tender for Tapa Pereküla renovation works is heavily weighted towards price. A winning strategy will focus on delivering the lowest possible compliant bid while meticulously adhering to all technical specifications and exclusion criteria. Demonstrating reliability and a clear understanding of the scope are crucial for success.

Key Winning Messages

The most cost-effective and compliant solution for Tapa Pereküla renovations.

Reliable execution of essential renovation works with guaranteed compliance.

Key Opportunities
Significant emphasis on lowest price (100% weight) allows for direct price competition.
Clear and detailed technical specifications provide a defined scope, reducing ambiguity and potential for cost overruns.
Exclusion of social and green procurement aspects simplifies bid preparation, allowing focus on core technical and cost elements.
Key Challenges
Intense price competition due to 100% cost weighting.

Conduct thorough cost analysis, optimize material sourcing, and streamline labor deployment. Explore economies of scale if possible, even for a single project. Consider lean construction principles.

Strict adherence to all technical specifications to avoid rejection.

Dedicate a technical expert to meticulously review and cross-reference all tender documents (Eluhoone projekt, Katuseplaan, Peremaja plaan) against the proposed solution and materials. Implement a quality assurance process during bid preparation.

Mandatory exclusion grounds related to Russian Federation associations require careful vetting of all potential partners.

Proactively audit all direct suppliers and any potential subcontractors to ensure full compliance. Obtain written declarations from all parties involved regarding their supply chain and any affiliations.

Ideal Bidder Profile
A small to medium-sized construction company with proven experience in residential renovation, particularly roofing and interior finishing. They must have a robust supply chain free from Russian Federation associations and a strong focus on cost control to offer a competitive price.
Key Requirements
Confirmation of no subcontractors or suppliers associated with the Russian Federation
Adherence to detailed technical and construction requirements for renovation works (roofing, flooring, painting, locks)
Submission of a bid including all necessary costs (materials, labor, transport, etc.)
Submission by the deadline of 2026-04-08 07:00:00
Compliance with the 4-month contract duration
Key Discriminators
A demonstrably lowest compliant price.
A clear and concise bid that directly addresses all technical requirements with minimal ambiguity.
A proactive approach to demonstrating compliance with the exclusion grounds, perhaps through a dedicated statement or appendix.
Social Value Opportunities
While not a formal requirement, consider a brief statement about local employment or waste reduction during the renovation, framed as good practice rather than a formal commitment, to subtly enhance the bidder's image.
Bid Focus Areas
Total cost of the bid100.0%

Achieve the absolute lowest possible price while ensuring full compliance with all technical and exclusion requirements. This requires meticulous cost breakdown, efficient resource allocation, and competitive material sourcing. Every line item must be scrutinized for cost optimization without compromising quality or compliance.

Recommendations6
Rigorous Compliance Check for Russian Federation Exclusion
CriticalMed effort

Thoroughly vet all direct suppliers and any potential subcontractors to ensure no association with the Russian Federation. Obtain written declarations from all parties involved. This is a non-negotiable exclusion criterion.

Avoids immediate disqualification.
Aggressive Cost Optimization for Lowest Price
CriticalHigh effort

Given the 100% cost weighting, every effort must be made to present the most competitive price. This involves detailed cost analysis, efficient material procurement, optimized labor scheduling, and minimizing overheads. Explore bulk purchasing or pre-negotiated rates for materials specified.

Maximizes score in the primary evaluation criterion.
Meticulous Technical Specification Adherence
CriticalHigh effort

Ensure the bid proposal and subsequent execution plan precisely match all technical requirements outlined in 'Eluhoone projekt', 'Katuseplaan', and 'Peremaja plaan'. Pay close attention to material specifications, dimensions, and installation methods.

Ensures technical compliance and avoids rejection.
Develop a Detailed Project Plan and Schedule
HighMed effort

Create a clear, concise project plan that outlines the sequence of works, resource allocation, and a realistic timeline to complete the 4-month duration. This demonstrates preparedness and understanding of the scope.

Enhances perceived competence and manageability.
Clarify Ambiguities with Contracting Authority
HighLow effort

If any technical specifications or requirements are unclear, proactively seek clarification from AS HOOLEKANDETEENUSED through the official tender communication channels before the submission deadline.

Prevents misinterpretation and potential cost overruns or non-compliance.
Highlight Proven Experience in Similar Renovations
MediumLow effort

While not explicitly asked for in evaluation, briefly mentioning relevant past projects (if possible without exceeding length limits) that demonstrate successful completion of similar renovation works can build confidence.

Subtly enhances credibility.
Competitive Positioning
Focus on being the most cost-effective bidder that demonstrably meets all technical and exclusion criteria. Avoid any unnecessary embellishments or services not explicitly requested, as this will only increase costs. The primary competitive advantage will be price, supported by irrefutable compliance.

Competitors

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Requirements & Qualifications

13 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (2)
Technical (4)
Financial (2)
SUBMISSION REQUIREMENTS4
--The deadline for submission is 2026-04-08 07:00:00.
--The duration of the contract is 4 months from the signing of the contract.
--A model power of attorney for joint bidders is provided, defining the authorized representative for participating in the tender procedure and fulfilling contractual obligations.
MANDATORY EXCLUSION GROUNDS1
--Bidders must confirm that they will not involve subcontractors or suppliers associated with the Russian Federation.
ELIGIBILITY REQUIREMENTS2
--Bidders must confirm that they will not involve subcontractors or suppliers associated with the Russian Federation.
--Joint bidders must provide a power of attorney and explain business secrets if applicable.
TECHNICAL CAPABILITY REQUIREMENTS4
--The tender involves renovation works at Tapa pereküla, including floor covering replacement, interior door painting, and door lock keying.
--Detailed specifications for roofing renovation materials, dimensions, and installation requirements are provided, including specifications for shingles, battens, underlayment, and insulation.
--Information on premises and their dimensions for the renovation works is provided.
FINANCIAL REQUIREMENTS2
--The tender value is 70,000.0 EUR.
--Bids will be evaluated primarily based on total cost, with the lowest price receiving the maximum score.

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Documents

10 documents available with AI summaries

VastavustingimusedPDF
307417_vastavustingimused.pdf -- 7.1 KB

Bidders must confirm they will not engage subcontractors or suppliers linked to the Russian Federation, and provide a joint bidder authorization and business secret explanation if applicable.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307417_hindamiskriteeriumid.pdf -- 3.0 KB

The contracting authority primarily evaluates bids based on total cost, with the lowest price receiving the maximum score.

Hankepass täiendatavate selgitustegaPDF
307417_hankepass_taiendavate_selgitustega.pdf -- 37.3 KB

The tender pass is an initial self-declaration by the contractor, intended for familiarization with tender conditions, not for completion.

KatuseplaanPDF
AP-02 KATUSEPLAAN.pdf -- 557.8 KB

This roof plan details the materials, dimensions, and installation requirements for the roof repair works at Tapa Pereküla, including specifications for shingles, battens, underlayment, and insulation.

Eluhoone projektPDF
Eluhoone projekt.pdf -- 816.0 KB

The residential building project outlines the technical and construction requirements for the Tapa family village renovation works that the bidder must follow.

Peremaja plaanPDF
Innopolis_Peremaja_Plaan.pdf -- 433.7 KB

This document provides an explanation of the rooms and their dimensions for the Tapa residential building renovation works, which are essential for understanding the tender request.

Lisa 1 Tehniline kirjeldusDOC
LISA 1 Tehniline kirjeldus Tapa.docx -- 18.3 KB

The contracting authority is seeking a contractor for renovation works at Tapa family houses, including floor covering replacement, interior door painting, and key management for doors.

Lisa 2 Lepingu projektDOC
Lisa 2 Lepingu projekt.docx -- 40.1 KB

This document is a draft of the works contract, outlining the purpose, parties, and conditions for the Tapa family home renovation works, which the bidder will later sign.

Pakkumuse esitamise ettepanekDOC
Pakkumuse esitamise ettepanek.docx -- 35.0 KB

AS HOOLEKANDETEENUSED invites bids for renovation works at Tapa family village, with a contract duration of four months from signing.

Ühispakkujate volikiriDOC
Yhispakkujate_volikirja_mudel.docx -- 47.0 KB

This document is a joint bidder's power of attorney, designating an authorized representative to participate in the procurement procedure and fulfill contractual obligations.

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75
Good

Tender Quality Score

This tender for renovation works at Tapa pereküla is generally well-structured with clear objectives and specifications. Key areas for improvement include a more explicit inclusion of sustainability criteria.

Score Breakdown

Legal Compliance75/100

The tender demonstrates reasonable compliance with legal requirements. The CPV code is provided, and the procedure is indicated. Deadlines appear reasonable given the scope, and there are no immediate red flags regarding regulatory compliance or disputes. The inclusion of mandatory exclusion grounds related to Russian Federation entities is a geopolitical consideration rather than a typical regulatory compliance issue.

Clarity80/100

The tender description is clear regarding the objective of finding a contractor for renovation works at Tapa pereküla. Technical specifications, including details on roofing and premises, are provided. The evaluation criteria are stated as 'relative_weighting', with the primary focus on total cost, which is understandable.

Completeness70/100

Most basic information is present, including the estimated value, contract duration, and deadlines. Several relevant documents are attached, such as technical specifications, a contract draft, and a power of attorney model. However, the 'Hankepass rahvusvahelises formaadis (ESPD) v2.0 laiendatud' is in a format not directly analyzable by AI, and the 'Hankepass täiendatavate selgitustega' is noted as not for completion, which might leave some bidders with questions.

ESPD document format not machine-readable for AI analysis.
Initial self-declaration document noted as not for completion.
Fairness85/100

The tender promotes fairness through e-submission and e-procurement characteristics. The value is disclosed, and criteria are objective (primarily cost-based). There are no apparent requirements tailored to specific companies, which is positive. Full document access is implied through the provided list.

Practicality65/100

E-submission and e-procurement are noted, improving practicality. A contract start date is not explicitly stated but can be inferred from the contract duration and signing. Financing information is not detailed, and while the contract duration is specified, the contract start date is implicitly tied to signing.

Specific financing details are not provided.
Contract start date is not explicitly defined, only duration.
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated and logical. There are no reported disputes or suspensions. Dates are consistent and sequentially logical (Reveal Date, Submission Deadline, Opening Date).

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. While it is funded (implied by being a government tender), there is no indication of EU funding. This aspect is underdeveloped.

Lack of explicit green procurement criteria.
Absence of specified social procurement aspects.

Strengths

Clear technical specifications provided.
E-submission and e-procurement facilitated.
Objective evaluation criteria (lowest price emphasis).
Relevant documents attached and described.

Concerns

Limited to no sustainability criteria.
Missing explicit financing details.
ESPD document format not machine-readable for AI.

Recommendations

1. Incorporate specific green and social procurement criteria.
2. Clearly define the contract start date.
3. Provide more detailed financing information if possible.

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