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Healthcare Service Information System for the needs of the Rehabilitation Center "Līgatne".

Closed

Updated October 14, 2026

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 26, 2026
Contract Details
Category
Services
Reference
168005
Value
Not disclosed
Location
Vidzeme, Latvia
Published
March 11, 2026
CPV Code
Project Timeline

Tender Published

March 11, 2026

Deadline for Questions

March 19, 2026

Submission Deadline

March 26, 2026

Tender Opening

March 26, 2026

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Key facts

Deadline
Expired
CPV Code
72260000 — Software-related services
Procedure
Open procedure
Budget
Not disclosed
Duration
3 months
Location
Vidzeme
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€220,792
Avg. Bids
1.7
Competition
Low
SME Winners
99%
2,497 tenders analyzed

Original Tender Description

Healthcare Service Information System for the needs of the Rehabilitation Center "Līgatne".

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Win Strategy

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65%
Estimated Win ProbabilityModerate Fit

This tender seeks a healthcare service information system for 'Rehabilitācijas centrs 'Līgatne''. A winning bid will focus on demonstrating deep understanding of rehabilitation center specific needs, robust technical capability, and a cost-effective, reliable solution. Given the absence of specified evaluation criteria, a strong emphasis on meeting all mandatory requirements and clearly articulating value proposition will be crucial.

Key Winning Messages

Reliable and User-Centric Healthcare Information System Tailored for Rehabilitation

Proven Expertise in Healthcare IT Solutions with a Focus on Data Security and Compliance

Cost-Effective and Efficient Implementation for Enhanced Patient Care

Key Opportunities
Lack of specified evaluation criteria presents an opportunity to define perceived value through a strong proposal.
The short duration (3 months) suggests a need for a highly efficient and readily deployable solution, potentially favoring off-the-shelf or highly configurable systems.
The CPV code (72260000 - Software package services) indicates a focus on software solutions, allowing for specialization in this area.
Key Challenges
Absence of specified evaluation criteria makes it difficult to prioritize bid elements and understand the weighting of different aspects.

Proactively address all stated requirements with utmost detail and clarity. Assume a balanced evaluation across technical capability, financial offer, and compliance. Emphasize benefits that are universally valued in IT procurements: reliability, security, usability, and value for money.

The short contract duration (3 months) might be challenging for complex custom development, requiring a focus on agile methodologies or pre-existing modules.

Highlight a phased implementation approach or the use of modular, configurable software that can be deployed rapidly. Demonstrate a clear project plan that accounts for the tight timeline and ensures timely delivery of core functionalities.

Potential for high competition due to the nature of IT system procurements, even without disclosed value.

Focus on clear differentiation through superior technical understanding of rehabilitation center needs, a compelling value proposition, and a meticulously prepared, error-free bid.

Ideal Bidder Profile
A software development company with proven experience in developing and implementing healthcare information systems, specifically for rehabilitation or specialized medical facilities. The ideal bidder will have a strong track record of successful project delivery, a deep understanding of Latvian healthcare regulations, and the ability to offer a scalable, user-friendly, and secure system. Experience with integration into existing healthcare infrastructure is a significant advantage.
Key Requirements
Compliance with Mandatory Exclusion Grounds
Meeting Eligibility Requirements
Robust Technical Proposal demonstrating system capabilities for healthcare services
Comprehensive Financial Proposal
Adherence to Submission Deadline and Regulations
Key Discriminators
Demonstrated understanding of the specific workflow and data management needs of a rehabilitation center.
A highly intuitive and user-friendly interface designed for healthcare professionals with varying technical skills.
A robust data security and privacy framework that exceeds standard requirements.
A clear and compelling total cost of ownership (TCO) analysis, highlighting long-term value beyond initial purchase price.
Social Value Opportunities
While 'Social Aspects: No' is stated, a bidder could proactively propose a training program for the center's staff that enhances digital literacy and system adoption, indirectly contributing to staff development and patient care efficiency.
Bid Focus Areas
Technical Capability Requirements

Provide detailed specifications of the proposed system, emphasizing features relevant to rehabilitation services (e.g., patient scheduling, treatment plan management, progress tracking, reporting). Include case studies or references from similar healthcare implementations. Highlight system scalability, integration capabilities, and data security measures.

Financial Proposal Requirements

Present a clear, transparent, and competitive pricing structure. Include all potential costs (licensing, implementation, training, support, maintenance). Offer value-added services or flexible payment options if possible. Clearly articulate the return on investment (ROI) for the center.

Compliance and Risk Management

Thoroughly address all exclusion and eligibility criteria. Demonstrate a robust risk management plan for the project, including data migration, system integration, and user adoption. Ensure all documentation is meticulously prepared and submitted on time.

Recommendations6
Thoroughly Analyze 'Iepirkuma priekšmeta prasības, 1.versija'
CriticalHigh effort

This document is central to understanding all mandatory requirements, exclusion grounds, eligibility, technical, financial, and evaluation criteria. A deep dive is essential to ensure full compliance and identify any implicit expectations.

Ensures bid meets all fundamental requirements, avoiding disqualification.
Assume Balanced Evaluation and Maximize All Aspects
CriticalHigh effort

Since evaluation criteria are not specified, assume a balanced approach where technical capability, financial offer, and compliance are all weighted significantly. Address each section comprehensively and persuasively.

Increases overall score by demonstrating strength across all potential evaluation areas.
Highlight Rehabilitation-Specific Functionality
HighMed effort

Tailor the technical proposal to showcase features directly beneficial to a rehabilitation center, such as specialized patient tracking, therapy management, and outcome reporting. This demonstrates a deeper understanding than a generic healthcare IT provider.

Positions the bidder as a specialist, increasing perceived value and relevance.
Develop a Detailed Project Plan for 3-Month Duration
HighMed effort

Create a realistic and detailed project plan that clearly outlines phases, milestones, and deliverables within the 3-month timeframe. Emphasize agile methodologies or a phased rollout if the system is complex.

Assuages concerns about the short duration and demonstrates project management capability.
Address Data Security and Privacy Proactively
MediumMed effort

Even without explicit 'Green' or 'Social' requirements, robust data security and privacy are paramount in healthcare. Detail the system's security features, compliance with GDPR (if applicable), and data protection protocols.

Builds trust and demonstrates a commitment to safeguarding sensitive patient data.
Propose Staff Training for Enhanced System Adoption
LowLow effort

Offer a comprehensive training program for the center's staff, focusing on practical application and maximizing system benefits. This indirectly supports staff development and improves operational efficiency.

Adds value beyond the core system, demonstrating a commitment to client success.
Competitive Positioning
Position as a specialist in healthcare IT for rehabilitation centers, not just a general software provider. Emphasize understanding of specific workflows and patient journeys.
Highlight the reliability, security, and ease of use of the proposed system, backed by strong references or case studies.
Offer a competitive and transparent pricing model that clearly demonstrates long-term value and a favorable total cost of ownership.

Competitors

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Requirements & Qualifications

8 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (1)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS3
--The submission deadline is March 26, 2026, 09:00.
--Regulations for the public procurement tender are contained in the document "Nolikums_pac.uzskaites sistēma_RCL2026_4.".
--Evaluation criteria are outlined in the document "Iepirkuma priekšmeta prasības, 1.versija".
MANDATORY EXCLUSION GROUNDS1
--Exclusion conditions are outlined in the document "Iepirkuma priekšmeta prasības, 1.versija".
ELIGIBILITY REQUIREMENTS1
--Eligibility requirements are outlined in the document "Iepirkuma priekšmeta prasības, 1.versija".
TECHNICAL CAPABILITY REQUIREMENTS2
--Technical proposal requirements are outlined in the document "Iepirkuma priekšmeta prasības, 1.versija".
--The tender is for the procurement of a healthcare service information system.
FINANCIAL REQUIREMENTS1
--Financial proposal requirements are outlined in the document "Iepirkuma priekšmeta prasības, 1.versija".

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Documents

2 documents available with AI summaries

Iepirkuma priekšmeta prasības, 1.versijaPDF
168005_PD.ANY_1_1_1_20260311171005.pdf -- 94.4 KB

This document outlines the tender requirements for a healthcare service information system for the Rehabilitation Center "Līgatne", including exclusion conditions, technical and financial proposal requirements, and evaluation criteria.

Nolikums_pac.uzskaites sistēma_RCL2026_4.DOC
Nolikums_pac.uzskaites sistēma_RCL2026_4.docx -- 67.2 KB

This document contains the regulations for a public procurement tender for a healthcare service information system for the Rehabilitation Center "Līgatne", with submission deadline on March 26, 2026.

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75
Good

Tender Quality Score

This tender for a healthcare information system is generally well-structured with clear documentation, but lacks transparency in financial details and evaluation criteria, and has restricted document access. The short contract duration and lack of sustainability focus are notable.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations, including a clear procedure and proper CPV code. Deadlines are reasonable. However, the lack of disclosed evaluation criteria and potential restricted document access could raise concerns regarding procedural fairness and transparency.

•Missing evaluation criteria
•Restricted document access
Clarity80/100

The tender title and description are clear, and the requirements are referenced in specific documents. The nature of the system to be procured is understandable. However, the absence of explicitly stated evaluation criteria within the main notice reduces overall clarity on how proposals will be judged.

•No evaluation criteria specified
Completeness70/100

Most basic information is present, including the organization, type, procedure, and deadlines. The contract duration is specified. However, the estimated value is not disclosed, which is a significant omission for completeness.

•Value not disclosed
Fairness85/100

The tender is an open procedure and uses e-procurement, which promotes fairness. However, the 'Restricted document access' flag indicates a potential barrier to full document access for all interested parties, which significantly impacts fairness. The absence of disclosed evaluation criteria also hinders objective assessment.

•Restricted document access
•No evaluation criteria specified
Practicality65/100

The tender utilizes e-procurement, which is a positive aspect for practicality. However, the very short contract duration of 3 months may be impractical for the implementation and full utilization of a complex information system. Financing information is not detailed.

•Short contract duration (3 months)
•Financing information not detailed
Data Consistency90/100

Key fields such as title, reference, organization, and deadlines are populated. The dates provided (Reveal, Submission, Opening) are logically sequenced. There are no reported disputes or suspensions, indicating good data consistency.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. It is also not indicated as EU funded, suggesting a lack of emphasis on sustainability criteria.

•Not green procurement
•No social criteria

Strengths

Clear title and description
Proper CPV code provided
Reasonable deadlines
E-procurement utilized
All required documents are available (though access may be restricted)

Concerns

Estimated value not disclosed
Evaluation criteria not specified
Restricted document access
Very short contract duration (3 months)
Lack of sustainability considerations

Recommendations

1. Disclose the estimated contract value to enhance transparency.
2. Clearly outline the evaluation criteria in the tender notice or accessible documents.
3. Review document access policies to ensure full accessibility for all potential bidders.

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