Skip to main content
Tenders

Electronic processing service for accounting source documents

Open
Deadline
20 days left
April 16, 2026
Contract Details
Category
Services
Reference
305120
Value
€300,000
Location
Estonia
Published
March 17, 2026
CPV Code
Evaluation Criteria
Total bid cost90%
Additional development work (total up to 200 hours)10%
Project Timeline

Tender Published

March 17, 2026

Deadline for Questions

April 09, 2026

Submission Deadline

April 16, 2026

Tender Opening

April 16, 2026

Contract Start Date

May 14, 2026

Win ProbabilityPRO
🔒
Upgrade to Professional
See your estimated win probability based on historical data.
Upgrade to Professional →
Buyer IntelligencePRO
🔒
Unlock Buyer Intelligence
See spending patterns, preferred procedures, and more.
Upgrade to Professional →
Sector InsightsPRO
🔒
Unlock Sector Insights
See average winning prices, competition levels, and market trends.
Upgrade to Professional →
Budget
€300,000
Duration
127 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

The subject of the procurement contract is the electronic processing service for accounting source documents, the detailed description of which is provided in the technical specification.
Electronic Submission

Risk Analysis

Please log in to use risk analysis.

Login

Win Strategy

Please log in to access winning strategy recommendations.

Login

Competitors

Upgrade to see which companies are likely to bid on this tender, based on historical procurement data.

Login

Requirements & Qualifications

20 requirements across 5 categories

Submission (7)
Mandatory (3)
Compliance (3)
Technical (4)
Financial (3)
SUBMISSION REQUIREMENTS7
--Bids will be evaluated primarily based on the total cost of the service (90% weight) and the hourly rate for additional development work (10% weight), favoring the lowest price.
--Bidders must confirm their bid complies with all tender document conditions.
--Bidders must provide data on authorized representatives.
MANDATORY EXCLUSION GROUNDS3
--Bidders must confirm their bid complies with all tender document conditions.
--Bidders must provide data on authorized representatives.
--Bidders must confirm anti-corruption conditions.
ELIGIBILITY REQUIREMENTS3
--Bidders must confirm their bid complies with all tender document conditions.
--Bidders must provide data on authorized representatives.
--Bidders must confirm anti-corruption conditions.
TECHNICAL CAPABILITY REQUIREMENTS4
--The service sought is for electronic processing of accounting source documents, including reception of cost documents, digitization, an electronic processing environment, and e-invoice transmission.
--The provider must adapt an existing solution.
--The service involves e-invoice data exchange for the city.
FINANCIAL REQUIREMENTS3
--The total cost of the service is a primary evaluation criterion (90% weight).
--The hourly rate for additional development work is a secondary evaluation criterion (10% weight).
--The tender is seeking a cost-effective solution.

Requirements Preview

Sign up to view complete requirements and analysis

Documents

7 documents available with AI summaries

VastavustingimusedPDF
305120_vastavustingimused.pdf -- 12.9 KB

Bidders must confirm that their bid meets all tender document conditions, including providing information on authorized representatives and confirming anti-corruption clauses.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305120_hindamiskriteeriumid.pdf -- 5.6 KB

The contracting authority evaluates bids primarily based on the total service cost (90% weight) and the hourly rate for additional development work (10% weight), favoring the lowest price.

Hankepass täiendatavate selgitustegaPDF
305120_hankepass_taiendavate_selgitustega.pdf -- 70.3 KB

The procurement pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but is not intended for completion itself.

Lisa 1 Tehniline kirjeldusDOC
Lisa 1 Tehniline kirjeldus.docx -- 168.6 KB

The tender seeks a service for electronic processing of accounting source documents, including receiving and digitizing expense documents, an electronic processing environment, and e-invoice delivery, requiring adaptation of the bidder's existing solution.

Lisa 2 Lepingu tingimusedDOC
Lisa 2 Lepingu tingimused.docx -- 66.1 KB

This document outlines the contract terms and conditions, forming an integral part of the procurement contract for electronic processing of accounting source documents.

Riigihanke alusdokumendidDOC
Riigihanke alusdokument.docx -- 55.4 KB

The tender's foundational documents outline the general terms, requirements, and legal framework for an open procurement procedure, which are mandatory for bidders.

Tehnilise kirjelduse lisa 1 - arandluse näidisedXLS
Tehnilise kirjelduse lisa 1 - arandluse_naidi... -- 332.4 KB

This document provides samples of the accounting data structure used for electronic processing of primary accounting documents.

Documents Preview

Sign up to view document summaries and analysis

75
Good

Tender Quality Score

This tender for electronic processing of accounting source documents is generally well-structured, with clear financial and technical requirements. However, it lacks explicit sustainability considerations and could improve in terms of e-submission practicality.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement procedures, including proper CPV classification and a reasonable timeline. No disputes are noted. The procedure type 'A' (Open procedure) is standard. The 'Status: 11' likely indicates an active tender. The deadlines appear reasonable within the context of an open procedure.

Clarity80/100

The description of the service is clear, and the technical specifications are detailed enough to understand the core requirements. Evaluation criteria are specified with weighting. Conditions for compliance are outlined.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. Key documents like technical specifications and contract terms are available. However, the ESPD in XML format is not directly analyzable, and the 'Hankepass täiendatavate selgitustega' is noted as not for completion, which might cause minor confusion.

Fairness85/100

The tender is open and accessible, with full document access provided. The value is disclosed, and criteria are objective (cost-based weighting). E-procurement is utilized. There are no apparent requirements tailored to specific companies, promoting fairness.

Practicality65/100

E-submission is a characteristic, but the specific platform URL for opening is provided, which is good. The contract start date is specified. However, the duration of 127 months is exceptionally long and might present practical challenges for bidders in committing resources or pricing. Financing information is not explicitly detailed.

Contract duration of 127 months is unusually long.
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no reported suspensions or disputes. The dates provided (Reveal, Submission, Opening, Contract Start) are logically sequenced.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation within the provided tender details. The tender is not indicated as EU funded.

Lack of explicit green procurement criteria.
Absence of social responsibility considerations.

Strengths

Clear technical and financial requirements.
Objective evaluation criteria (cost-weighted).
Use of e-procurement and e-submission.
Well-defined CPV code and location.

Concerns

Extremely long contract duration (127 months).
Lack of sustainability and innovation focus.
XML ESPD format not directly analyzable.

Recommendations

1. Review the contract duration for practicality and potential bidder concerns.
2. Incorporate sustainability and innovation criteria to align with modern procurement best practices.
3. Ensure all essential documents are in an easily analyzable format.

AI Scoring Preview

Sign up to view complete requirements and analysis

Complete quality score analysis
Detailed sub-score breakdown
Strengths & concerns insights
Strategic recommendations

No credit card required • Setup in 2 minutes

New Service

Want us to handle this tender?

Our procurement experts prepare everything. Proven to work — you review, approve, and submit.

~1hYour time only
80%+80%+
$0Upfront
See full comparison
Without TaaSWith TaaS
40-80 hrs
Preparation time
~1 hr
Your time only
15-25%
Average win rate
80%+
Win rate
Risk of errors
Manual review
Expert QA
Compliance check
You do all
Handle everything
We do all
End-to-end service
Let's Win This Tender
Pay only when you win · 400+ companies trust us
Or do it yourself

Add to Pipeline