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Expert assessment of the "stands" and "changing rooms" parts of the main project for the reconstruction of the Sillamäe athletics and football stadium

Open
Deadline
6 days left
April 02, 2026
Contract Details
Category
Services
Reference
306766
Value
€10,000
Location
Estonia
Published
March 16, 2026
CPV Code
Evaluation Criteria
Cost - lowest is best100%
Project Timeline

Tender Published

March 16, 2026

Deadline for Questions

March 26, 2026

Submission Deadline

April 02, 2026

Tender Opening

March 30, 2026

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Budget
€10,000
Duration
Not specified
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€71,415
Avg. Bids
4.8
Competition
Medium
SME Winners
99%
2,006 tenders analyzed

Original Tender Description

The subject of the tender is to prepare an expert assessment of the "stands" and "changing rooms" parts of the main project for the reconstruction of the Sillamäe athletics and football stadium. This assessment will allow for an evaluation of whether the parts of the main project have been prepared with such quality and scope that the future main contractor will not have a justified need to replace or modify the project solutions in order for the final result to meet the contracting authority's objective (i.e., the future main contractor must not have the right to claim additional funds by referring to a deficient project). It will also assess whether measures to reduce the cost of construction work have been maximally applied in the preparation of the parts of the main project and whether the project's budget possibilities have been taken into account in the development of the project solutions.
EU FundedElectronic Submission

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Requirements & Qualifications

14 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (4)
Technical (3)
Financial (1)
SUBMISSION REQUIREMENTS5
--The deadline for submission is 2026-03-30 06:00:00.
--The "Hankepass" is the company's own confirmation, serving as initial evidence instead of certificates issued by authorities or third parties, containing the conditions set by the contracting authority and the format of expected responses.
--A power of attorney for the person authorized to perform the procurement contract is required for submission.
MANDATORY EXCLUSION GROUNDS1
--The tender is not divided into lots because the subject of the procurement contract includes works and services necessary to achieve the same functional goal and must be performed as a complex service. Splitting the procurement into lots would make the performance of the procurement contract excessively complicated or costly, and the need to coordinate the activities of contractors for different lots could seriously jeopardize the proper performance of the contract.
ELIGIBILITY REQUIREMENTS4
--The contracting authority is Sillamäe Linnavalitsus.
--The CPV code is Project and document supervision.
--The value of the tender is 10000.0 EUR.
TECHNICAL CAPABILITY REQUIREMENTS3
--The contracting authority is looking for an expert to assess the main project of the reconstruction of the stands and changing rooms of the Sillamäe stadium for compliance with norms, standards, and the client's requirements, and to prepare a comprehensive expert report.
--The contracting authority is looking for a service provider to prepare an expertise of the main project for the reconstruction of the "stands" and "changing rooms" of the Sillamäe athletics and football stadium, in order to assess the quality and compliance of the project with the requirements.
--A consent form for the use of technical competence from another person is required to prove the bidders' qualifications.
FINANCIAL REQUIREMENTS1
--The cost of the bid is the sole evaluation criterion, where the lowest price receives the maximum score.

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Documents

9 documents available with AI summaries

VastavustingimusedPDF
306766_vastavustingimused.pdf -- 5.3 KB

The tender document outlines requirements for joint bidder power of attorney, bid submission conditions, cost presentation, and power of attorney submission.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306766_hindamiskriteeriumid.pdf -- 2.9 KB

The bid price is the sole evaluation criterion, where the lowest price receives the maximum score.

Hankepass täiendatavate selgitustegaPDF
306766_hankepass_taiendavate_selgitustega.pdf -- 66.7 KB

The tender pass (ESPD) is a self-declaration by the economic operator, serving as preliminary evidence instead of certificates issued by authorities or third parties, outlining the contracting authority's conditions and expected response formats.

RHAD Lisa 1 Tehniline kirjeldusPDF
Riigihanke korraldamine RHAD Lisa 1 Tehniline... -- 131.5 KB

The contracting authority seeks an expert to evaluate the main project for the grandstands and changing rooms of the Sillamäe stadium for compliance with norms, standards, and client requirements, producing a comprehensive expert report.

RHAD Lisa 2 Hankelepingu projektPDF
Riigihanke korraldamine RHAD Lisa 2 Hankelepi... -- 193.9 KB

The draft contract outlines the terms, rights, and obligations for conducting the expert assessment of the main project for the grandstands and changing rooms of the Sillamäe stadium.

RHAD staadioni tribüünide ja soojakute osade ekspertiisPDF
Riigihanke korraldamine RHAD staadioni tribüü... -- 189.1 KB

The contracting authority Sillamäe City Government is seeking a service provider to conduct an expertise of the main project parts "tribunes" and "changing rooms" for the reconstruction of the Sillamäe athletics and football stadium, to assess the project's quality and compliance with requirements.

Vorm 1 VolikiriDOC
Vorm 1 Volikiri.docx -- 16.1 KB

A power of attorney confirming the representative's authority to act on behalf of the bidder is required for submission.

Vorm 2 Ühise pakkumuse volikiriDOC
Vorm 2 Ühise pakkumuse volikiri.docx -- 16.3 KB

This document is a joint bid authorization letter, empowering one bidder to act on behalf of others in the tender.

Vorm 3 Teise isiku nõusolek tehniline pädevusDOC
Vorm 3 Teise isiku nõusolek tehniline pädevus... -- 17.4 KB

This document is a third-party consent for technical competence, required for bidders to prove their qualifications in the tender.

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75
Good

Tender Quality Score

This tender for expert assessment of stadium project components is generally well-structured, with clear objectives and financing. However, it lacks specific sustainability considerations and relies solely on price as the evaluation criterion, which may not guarantee the best value.

Score Breakdown

Legal Compliance75/100

The tender exhibits good legal compliance, with a clear procedure, a specified CPV code, and adherence to EU funding regulations. Deadlines appear reasonable within the context of the submission date provided. No immediate disputes or regulatory issues are flagged.

Clarity80/100

The tender's objective and requirements are clearly described, particularly the emphasis on assessing project quality and cost-effectiveness. Documentation requirements are specified, and the sole evaluation criterion (price) is clearly stated.

Completeness70/100

Most basic information is present, including estimated value, financing, and duration. Key documents like the draft contract and technical specifications are indicated, although not all may be fully accessible or analyzed by the AI. The absence of some required documents being marked as 'Required: Yes' is a minor point of attention.

Some key documents are marked as 'Required: No' which could lead to confusion if they are critical for a full understanding of the tender.
Fairness85/100

The tender is fair, offering full document access via e-procurement and disclosing the estimated value. Deadlines are reasonable, and the process is electronic. While 'negotiation allowed' is mentioned, the sole reliance on price as the evaluation criterion is a potential concern for overall value.

Sole reliance on price as the evaluation criterion might not capture the best value for money if quality and expertise are equally important for the assessment.
Practicality65/100

E-submission and e-procurement are supported. The financing information is clear, and the contract duration is specified. However, the availability of specific document URLs for all components would enhance practicality.

Direct URLs for all tender documents would improve accessibility and streamline the bidding process.
Data Consistency90/100

Key fields such as title, reference, organization, and estimated value are populated. The dates provided are logical and consistent, with no indications of suspension or disputes.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation as criteria. While it is EU funded, this aspect is not integrated into the procurement characteristics beyond its financing source.

Lack of specific criteria for green procurement, social considerations, or innovation.

Strengths

Clear description of project scope and objectives
EU co-financing clearly stated
Electronic submission and e-procurement platform utilized
Reasonable deadlines and clear procedure outlined

Concerns

Sole evaluation criterion is the bid price
Limited explicit sustainability considerations
Some key documents marked as optional

Recommendations

1. Consider incorporating qualitative evaluation criteria alongside price to ensure optimal value.
2. Explicitly state any sustainability or social impact expectations within the tender documents.
3. Clarify the necessity and availability of all listed documents.

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